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Reading Office 2007 document Properties from Access 2007 code without opening the document (e.g. Word 2007).

Posted on 2009-03-30
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Last Modified: 2013-11-27
I want to read the Properties (Author, Title, Subject etc.) of Office documents such as Word 2007, Excel 2007 and PowerPoint 2007 without opening them, from VBA code in Access 2007. Is this possible and if so, how? For the sake of discussion, it would probably be best to take the case of reading document properties for a Word 2007 file (call it: "TestDoc.xlsx" located in a folder "C:\TestFolder"). I appreciate any help on this. Thanks.
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Question by:DataTrain
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LVL 92

Expert Comment

by:Patrick Matthews
ID: 24022459
Hello DataTrain,

The following post shows how to use the DSO OLE Document Properties Reader 2.0 library to get at document
properties without actually opening them:
http://www.experts-exchange.com/Microsoft/Development/MS_Access/Q_22022458.html#17720721

It will require downloading a DLL from here: http://support.microsoft.com/?id=224351

Warning: while this works with Office 2003 and earlier, I have not tested it using the new OpenXML file types
from Office 2007...

Regards,

Patrick
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Author Comment

by:DataTrain
ID: 24027148
Hi. I downloaded the DLL and then added it using Tools menu, References and ticked "DSO OLE Document Properties Reader 2.1" However, it fails at the first line...
"Dim fso As Scripting.FileSystemObject"
with Compile error: User-defined type not defined. Was this code designed for Access 2007?
Note also that I my objective is to copy the Property data into an Access table fields.
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LVL 92

Expert Comment

by:Patrick Matthews
ID: 24027866
DataTrain,

Sorry!  Add a reference to the Microsoft Scripting Runtime library; that is the source for the FileSystemObject
class and its related classes.

Regards,

Patrick
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Author Comment

by:DataTrain
ID: 24028131
That helps a bit but I now I get Run-time error 3192, could not find output table 'FileStuff".
Any explanation you can give about how this is supposed to work would be helpful as I am unfamiliar with some of your code. Thanks.
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LVL 92

Expert Comment

by:Patrick Matthews
ID: 24028451
DataTrain,

Please post the code you have so far.

Regards,

Patrick
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Author Comment

by:DataTrain
ID: 24028657
I was just using your code...
Sub FileStuff()
 
    Dim fso As Scripting.FileSystemObject
    Dim fld As Scripting.Folder
    Dim fil As Scripting.File
    Dim dsofil As DSOFile.OleDocumentProperties
    
    Set fso = New Scripting.FileSystemObject
    Set fld = fso.GetFolder("C:\Folder\folder\subfolder")
    Set dsofil = New DSOFile.OleDocumentProperties
    
    DoCmd.SetWarnings False
    
    For Each fil In fld.Files
        dsofil.Open fil.Path, True, dsoOptionDefault
        DoCmd.RunSQL "INSERT INTO FileStuff (FileName, Folder, Size, Created, Modified, Title, " & _
            "Subject, Author) Values ('" & fil.Name & "', '" & fil.ParentFolder.Path & "', " & _
            fil.Size & ", #" & fil.DateCreated & "#, #" & fil.DateLastModified & "#, '" & _
            dsofil.SummaryProperties.Title & "', '" & dsofil.SummaryProperties.Subject & "', '" & _
            dsofil.SummaryProperties.Author & "')"
        dsofil.Close
    Next
    
    DoCmd.SetWarnings True
    
    Set dsofil = Nothing
    Set fil = Nothing
    Set fld = Nothing
    Set fso = Nothing
    
End Sub

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Author Comment

by:DataTrain
ID: 24028698
The only difference was that I cahnged:
Set fld = fso.GetFolder("C:\Folder\folder\subfolder")
to
Set fld = fso.GetFolder("C:\Test")
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LVL 92

Accepted Solution

by:
Patrick Matthews earned 250 total points
ID: 24029539
DataTrain,

The example I posted assumed that there is a table in the database, FileStuff, with columns for FileName,
Folder, Size, Created, Modified, Title, Subject, and Author.

Are you looking to store file information in a table?  If so, what is the name of that table, and what are the
columns?

Regards,

Patrick
0
 

Author Closing Comment

by:DataTrain
ID: 31564500
I appreciate your help - thank you.
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