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PeachTree? Showroom Solutions? Need a barcode scanning software -> then dump into Access

Posted on 2009-04-01
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Last Modified: 2013-11-15
Looking for a simple, and free if possible, solution. We have a user that need to scan inventory (barcodes) that pull the Item #, Description, Package size, Unit price, and Full price of the item.

I recieved a download of PeachTree Accounting, but didnt seem to work or I wasnt using it right. We would like if that software would export that data into an Acess database if possible, or Excel at a minimum. Need help please!!!
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Question by:TheHappyTech
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8 Comments
 
LVL 28

Expert Comment

by:Bill Bach
ID: 24043054
PeachTree Accounting does not allow direct ODBC access to the database any more by default.  They tell me this is for the protection of the data.  I can think of two options:

1) The preferred solution is to build your own application using the PeachTree Software Developers Kit.  You can sign up for and download this kit from their web page.  I think it is still free.  This does require your own front-end programming, of course.

2) If you MUST use MSAccess, then you have to jump through some hoops to get ODBC access to the database.  And once you do, the access of the data you want is going to entail some pretty strange-looking queries due to the FIFO inventory system used by PeachTree.  If you REALLY want to go down this road, start here:
    http://www.goldstarsoftware.com/apps_ptree2.asp
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Author Comment

by:TheHappyTech
ID: 24043360
Any other solutions besides PeachTree? Just wondering ><
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LVL 28

Expert Comment

by:Bill Bach
ID: 24043569
I guess I'm a bit confused -- I thought you were running PeachTree already.  Usually, a question like this starts out knowing where the data is stored, and then figuring out how to get to it.

Create an MSAccess database (since you seem predisposed to that) with the needed information in it.  Then, create a small query window that accepts a SKU value, and get a "keyboard wedge" barcode scanner (which emulates a keyboard when you scan something).

Leave the machine sitting at the scan query window, and anyone can bring up a SKU tag, scan it, and you can display the rest of the information.

If I'm still guessing wrongly here, please post more information about your setup and to clarify your question.
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Author Comment

by:TheHappyTech
ID: 24043844
Ah, we have currently no solution. Its what we want to find though! I totally messed up my question. I wanted to ask... what is the best software to use, that will scan a Barcode, and export it into some kind of database (access is best, excel if need be). Do you have any recommendations? I tried googling but nothing solid came up.

Thank you Mr Bach,
HappyTech
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Accepted Solution

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Bill Bach earned 500 total points
ID: 24044033
Barcodes simply are a way to simplify data entry of numbers or strings -- there's no "real" data behind them.  As such, if you simply have a barcode tag that you want to scan and keep a tally for a raw quantity, then you can do that for inventory quantities only with a pretty easy piece of code:

Enter Code
Lookup Item Record
If Not Found, Create Item Record
Add 1 to Item Record
Update Item Record
Loop

However, there's no description, unit price, or anything else on a typical SKU barcode tag.  This information must be keyed or downloaded from some other source.  For example, a UPC scanner in a store must have a database behind it that contains the UPC bvarcode value, description, price, etc. already in it.  Otherwise, it has very little value by itself.  In the case of a UPC environment, the vendor typically provides a downloadable list of codes and descriptions, although their prices may not be viable, so someone may have to manually enter pricing anyway.

To summarize, you can build a solution that does exactly what you ask -- accept barcodes and keep a tally of how many of each you find.  Doing so, though, is kind of like listing the books in your library by the ISBN barcode numbers on the back -- you'll have absolutely NO idea what the numbers mean by themselves.

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Author Comment

by:TheHappyTech
ID: 24044066
Yikes, I am not a programmer.
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LVL 28

Expert Comment

by:Bill Bach
ID: 24044146
Are you looking for an inventory counting system, or a "quick lookup" or "price check" system for a showroom?
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Author Comment

by:TheHappyTech
ID: 24054111
Just to take product out of inventory, scan it, then show it at a future Showroom. One of our partners suggested "imagic" so I will try that. They said its pretty easy to use. I will test out the software tonight.

Thank you again Bill!!
HappyTech
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