Solved

Split table above each Category

Posted on 2009-04-02
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Last Modified: 2012-05-06
Thanks to the help of EE, I've got an export from Access to Word working great...with one exception.  Currently, the code below extracts data from my Access query and creates a new report in Word. It's creating a single table where I'm shading each row that's a Category header.

What I need to have it do is split the table BEFORE each Category header...so that I end up with separate tables for each Category.  I tried to apply some code I found on this site but I couldn't adapt it for my purposes:

objWord.Selection.SplitTable
wrdRange.InsertBefore rsNarrative.Fields(0).Value & vbCrLf

Can anyone assist me, please?  Thank you!
Option Compare Database
 
Private Sub cmdNewExport_Click()
 
Dim word 'the Word application
Dim doc 'the Word document
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim sql As String
Set db = CurrentDb
Dim objTable As word.Table
Dim objRange As word.Range
 
sql = "SELECT tbl_WeeklyCategory.CategoryName, tbl_WeeklyUpdate.WeeklyUpdName, tbl_WeeklyUpdate.WeeklyUpdDes"
sql = sql & " FROM tbl_WeeklyUpdate INNER JOIN tbl_WeeklyCategory ON tbl_WeeklyUpdate.WCatID = tbl_WeeklyCategory.WCatID"
sql = sql & " ORDER BY tbl_WeeklyUpdate.WCatID, tbl_WeeklyUpdate.WeeklyUpdName;"
 
Set rs = db.OpenRecordset(sql)
 
Set word = CreateObject("word.application")
Set doc = word.Documents.Add
  
With word
    .Visible = True
    Set doc = .Documents.Open("c:\PDE_Weekly_Report.doc", , False)
End With
 
doc.GoTo what:=wdGoToBookmark, Name:="Start"
 
    With word.Selection
 
        .TypeText Text:="Pre-Development Evaluation Weekly Summary"
        .TypeParagraph
        .TypeText Text:="Week Ending "
        doc.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
        "DATE  \@ ""dddd d MMMM, yyyy"" ", PreserveFormatting:=True
        .MoveUp Unit:=wdLine, Count:=1, Extend:=wdExtend
        .MoveLeft Unit:=wdCharacter, Count:=33, Extend:=wdExtend
        .Font.Bold = wdToggle
        .ParagraphFormat.Alignment = wdAlignParagraphCenter
        .MoveDown Unit:=wdLine, Count:=1
        .TypeParagraph
    
    End With
 
doc.Tables.Add Range:=word.Selection.Range, NumRows:=1, NumColumns:= _
        2, DefaultTableBehavior:=wdWord9TableBehavior, AutoFitBehavior:= _
        wdAutoFitFixed
 
    With doc.PageSetup
        .LineNumbering.Active = False
        .Orientation = wdOrientPortrait
        .TopMargin = InchesToPoints(0.4)
        .BottomMargin = InchesToPoints(0.4)
        .LeftMargin = InchesToPoints(0.7)
        .RightMargin = InchesToPoints(0.6)
        .Gutter = InchesToPoints(0)
        .HeaderDistance = InchesToPoints(0.5)
        .FooterDistance = InchesToPoints(0.5)
        .PageWidth = InchesToPoints(8.5)
        .PageHeight = InchesToPoints(11)
    End With
        
    With doc.Tables(1)
        .Columns(1).SetWidth 100, wdAdjustNone
        .Columns(2).SetWidth 400, wdAdjustNone
    End With
        
    With word.Selection.Tables(1)
        If .Style <> "Table Grid" Then
            .Style = "Table Grid"
        End If
        .ApplyStyleHeadingRows = True
        .ApplyStyleLastRow = True
        .ApplyStyleFirstColumn = True
        .ApplyStyleLastColumn = True
    End With
 
   While Not rs.EOF
        If Not tmpCat = rs.Fields("CategoryName") Then
            With word.Selection
                .Style = ActiveDocument.Styles("Categories")
                .Font.Size = 11
                .SelectRow
                .Shading.Texture = wdTextureNone
                .Shading.ForegroundPatternColor = wdColorAutomatic
                .Shading.BackgroundPatternColor = wdColorLightYellow
                .TypeText Text:=rs.Fields("CategoryName").Value
                .MoveRight Unit:=wdCell
                .MoveRight Unit:=wdCell
            End With
            tmpCat = rs.Fields("CategoryName")
        End If
        
        With word.Selection
            .Style = ActiveDocument.Styles("Projects")
            .Font.Bold = wdToggle
            .Font.Size = 11
            .SelectRow
            .Shading.Texture = wdTextureNone
            .Shading.ForegroundPatternColor = wdColorAutomatic
            .Shading.BackgroundPatternColor = wdColorWhite
            .TypeText Text:=rs.Fields("WeeklyUpdName").Value
            .MoveRight Unit:=wdCell
        End With
        
        With word.Selection
            .Style = ActiveDocument.Styles("Desc")
            .Font.Size = 11
            .TypeText Text:=rs.Fields("WeeklyUpdDes").Value
            .MoveRight Unit:=wdCell
        End With
        rs.MoveNext
        
    Wend
    
    word.Dialogs(wdDialogFileSaveAs).Show
 
End Sub

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Question by:setalley
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2 Comments
 
LVL 23

Accepted Solution

by:
irudyk earned 250 total points
ID: 24052611
From what I can tell from what you've posted, the following modified code should work:

Option Compare Database
 
Private Sub cmdNewExport_Click()
 
Dim word 'the Word application
Dim doc 'the Word document
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim sql As String
Set db = CurrentDb
Dim objTable As word.Table
Dim objRange As word.Range
 
sql = "SELECT tbl_WeeklyCategory.CategoryName, tbl_WeeklyUpdate.WeeklyUpdName, tbl_WeeklyUpdate.WeeklyUpdDes"
sql = sql & " FROM tbl_WeeklyUpdate INNER JOIN tbl_WeeklyCategory ON tbl_WeeklyUpdate.WCatID = tbl_WeeklyCategory.WCatID"
sql = sql & " ORDER BY tbl_WeeklyUpdate.WCatID, tbl_WeeklyUpdate.WeeklyUpdName;"
 
Set rs = db.OpenRecordset(sql)
 
Set word = CreateObject("word.application")
Set doc = word.Documents.Add
  
With word
    .Visible = True
    Set doc = .Documents.Open("c:\PDE_Weekly_Report.doc", , False)
End With
 
doc.GoTo what:=wdGoToBookmark, Name:="Start"
 
    With word.Selection
 
        .TypeText Text:="Pre-Development Evaluation Weekly Summary"
        .TypeParagraph
        .TypeText Text:="Week Ending "
        doc.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
        "DATE  \@ ""dddd d MMMM, yyyy"" ", PreserveFormatting:=True
        .MoveUp Unit:=wdLine, Count:=1, Extend:=wdExtend
        .MoveLeft Unit:=wdCharacter, Count:=33, Extend:=wdExtend
        .Font.Bold = wdToggle
        .ParagraphFormat.Alignment = wdAlignParagraphCenter
        .MoveDown Unit:=wdLine, Count:=1
        .TypeParagraph
    
    End With
 
doc.Tables.Add Range:=word.Selection.Range, NumRows:=1, NumColumns:= _
        2, DefaultTableBehavior:=wdWord9TableBehavior, AutoFitBehavior:= _
        wdAutoFitFixed
 
    With doc.PageSetup
        .LineNumbering.Active = False
        .Orientation = wdOrientPortrait
        .TopMargin = InchesToPoints(0.4)
        .BottomMargin = InchesToPoints(0.4)
        .LeftMargin = InchesToPoints(0.7)
        .RightMargin = InchesToPoints(0.6)
        .Gutter = InchesToPoints(0)
        .HeaderDistance = InchesToPoints(0.5)
        .FooterDistance = InchesToPoints(0.5)
        .PageWidth = InchesToPoints(8.5)
        .PageHeight = InchesToPoints(11)
    End With
        
    With doc.Tables(1)
        .Columns(1).SetWidth 100, wdAdjustNone
        .Columns(2).SetWidth 400, wdAdjustNone
    End With
        
    With word.Selection.Tables(1)
        If .Style <> "Table Grid" Then
            .Style = "Table Grid"
        End If
        .ApplyStyleHeadingRows = True
        .ApplyStyleLastRow = True
        .ApplyStyleFirstColumn = True
        .ApplyStyleLastColumn = True
    End With
 
   While Not rs.EOF
        If Not tmpCat = rs.Fields("CategoryName") Then
            With word.Selection
                .SplitTable
                .MoveDown
                .Style = ActiveDocument.Styles("Categories")
                .Font.Size = 11
                .SelectRow
                .Shading.Texture = wdTextureNone
                .Shading.ForegroundPatternColor = wdColorAutomatic
                .Shading.BackgroundPatternColor = wdColorLightYellow
                .TypeText Text:=rs.Fields("CategoryName").Value
                .MoveRight Unit:=wdCell
                .MoveRight Unit:=wdCell
            End With
            tmpCat = rs.Fields("CategoryName")
        End If
        
        With word.Selection
            .Style = ActiveDocument.Styles("Projects")
            .Font.Bold = wdToggle
            .Font.Size = 11
            .SelectRow
            .Shading.Texture = wdTextureNone
            .Shading.ForegroundPatternColor = wdColorAutomatic
            .Shading.BackgroundPatternColor = wdColorWhite
            .TypeText Text:=rs.Fields("WeeklyUpdName").Value
            .MoveRight Unit:=wdCell
        End With
        
        With word.Selection
            .Style = ActiveDocument.Styles("Desc")
            .Font.Size = 11
            .TypeText Text:=rs.Fields("WeeklyUpdDes").Value
            .MoveRight Unit:=wdCell
        End With
        rs.MoveNext
        
    Wend
    
    word.Dialogs(wdDialogFileSaveAs).Show
 
End Sub

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Author Closing Comment

by:setalley
ID: 31565901
irudyk - That worked perfectly...thank you so much!
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