Solved

Restrict access to certain folders in my mailbox

Posted on 2009-04-03
3
722 Views
Last Modified: 2012-06-27
I have a new assistant who I want to be able to access my mailbox. We run Exchange Server 2003 and Office Outlook 2007. I have given her access to my mailbox by granting her full mailbox access through my User Properties>Exchange Advanced>Mailbox Rights in Active Directory but there are four folders I do not want her to access as these contain sensitive information. What is the best way to give my assistant access to my mailbox but not these four folders?

Many thanks
0
Comment
Question by:infologicit
3 Comments
 
LVL 5

Accepted Solution

by:
LinkNJ earned 250 total points
ID: 24061558
Instead of providing her the permissions in Active Directory, you are better off adding her in the permissions of individual folders from within Outlook.  So, if you go to the folder list in Outlook, right mouse click on a folder, then click properties.  Go to the permissions tab, add her and set the appropiate level of access.  This can allow her to review items but not change them, etc.  Much more control this way.  Let me know ifyou have any questions.  Good luck, Rob.
0
 
LVL 65

Assisted Solution

by:Mestha
Mestha earned 250 total points
ID: 24064568
Full Mailbox means that - full mailbox. You cannot then restrict the access.
If you want her to be able to have the mailbox open all the time, then you have to set permissions at the top level and then for every folder that you want her to access.

http://www.amset.info/outlook/sharing-non-default-folders.asp

Unfortunately there is no "everything but these folders settings". You either have to grant full mailbox or you need to grant access to each folder in turn.

Simon.
0
 

Author Closing Comment

by:infologicit
ID: 31566317
Thank you, I thought that was the case but I wanted to check I wasn't missing something.
0

Featured Post

Want to promote your upcoming event?

Attending an event? Speaking at a conference? Or exhibiting at a trade show? Easily inform your contacts by using a promotional banner in your email signature. This will ensure your organization’s most important contacts are in the know.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article explains in simple steps how to renew expiring Exchange Server Internal Transport Certificate.
Find out what you should include to make the best professional email signature for your organization.
In this video we show how to create an email address policy in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.:  First we need to log into the Exchange Admin Center. Navigate to the Mail Flow…
In this Micro Video tutorial you will learn the basics about Database Availability Groups and How to configure one using a live Exchange Server Environment. The video tutorial explains the basics of the Exchange server Database Availability grou…

943 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

9 Experts available now in Live!

Get 1:1 Help Now