Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people, just like you, are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
Solved

Restrict access to certain folders in my mailbox

Posted on 2009-04-03
3
738 Views
Last Modified: 2012-06-27
I have a new assistant who I want to be able to access my mailbox. We run Exchange Server 2003 and Office Outlook 2007. I have given her access to my mailbox by granting her full mailbox access through my User Properties>Exchange Advanced>Mailbox Rights in Active Directory but there are four folders I do not want her to access as these contain sensitive information. What is the best way to give my assistant access to my mailbox but not these four folders?

Many thanks
0
Comment
Question by:infologicit
3 Comments
 
LVL 5

Accepted Solution

by:
LinkNJ earned 250 total points
ID: 24061558
Instead of providing her the permissions in Active Directory, you are better off adding her in the permissions of individual folders from within Outlook.  So, if you go to the folder list in Outlook, right mouse click on a folder, then click properties.  Go to the permissions tab, add her and set the appropiate level of access.  This can allow her to review items but not change them, etc.  Much more control this way.  Let me know ifyou have any questions.  Good luck, Rob.
0
 
LVL 65

Assisted Solution

by:Mestha
Mestha earned 250 total points
ID: 24064568
Full Mailbox means that - full mailbox. You cannot then restrict the access.
If you want her to be able to have the mailbox open all the time, then you have to set permissions at the top level and then for every folder that you want her to access.

http://www.amset.info/outlook/sharing-non-default-folders.asp

Unfortunately there is no "everything but these folders settings". You either have to grant full mailbox or you need to grant access to each folder in turn.

Simon.
0
 

Author Closing Comment

by:infologicit
ID: 31566317
Thank you, I thought that was the case but I wanted to check I wasn't missing something.
0

Featured Post

Is Your AD Toolbox Looking More Like a Toybox?

Managing Active Directory can get complicated.  Often, the native tools for managing AD are just not up to the task.  The largest Active Directory installations in the world have relied on one tool to manage their day-to-day administration tasks: Hyena. Start your trial today.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Find out what you should include to make the best professional email signature for your organization.
How to resolve IMCEAEX NDRs in Exchange or Exchange Online related to invalid X500 addresses.
The video tutorial explains the basics of the Exchange server Database Availability groups. The components of this video include: 1. Automatic Failover 2. Failover Clustering 3. Active Manager
The basic steps you have just learned will be implemented in this video. The basic steps are shown to configure an Exchange DAG in a live working Exchange Server Environment and manage the same (Exchange Server 2010 Software is used in a Windows Ser…

856 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question