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How to tell that I was BCC on an email?

Posted on 2009-04-03
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Last Modified: 2012-06-21
I have users who receive quite number of emails and are having an issue realizing that they were bcc on an email. They are asking for a better method than looking to see if their name is listed in the to and cc fields, particularly when there are many people already listed in these fields. The concern is that by mistake the reply to all on an email they were bcc'd on.

I have tried using the "organize" feature in outlook 2007 to color code based on my name NOT appearing in the to or cc field (in theory this would mean that i would have been on bcc) but it does not work for me.  Ideally if I could set up color coding so if I receive an email and it was BCC to me i could set it at a different color

Hoping for some assistance....
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Question by:btown23
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6 Comments
 
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Expert Comment

by:INTPdude
ID: 24062799
Might be able to have a macro flag it when it comes in. Have the Macro search for that user's name in the To and CC field. It's reverse logic of having it mark BCC messages. Instead it will mark everything else but BCC messages which is essentially the same.
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Expert Comment

by:vsCoder
ID: 24068554
Hello,
I have a rule set up under Outlook 2007 that does assign the message to a category when my name is not on the To line nor the CC line (must only be on BCC line then).

Make sure to:

"Apply this rule after the message arrives
assign it to the BCC Messages catetory (note: I chose to rename the Blue category "BCC Messages")
except if my name is in the To or Cc Box.

That should do it for you...
vsCoder
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Author Comment

by:btown23
ID: 24129332
Hi vsCoder,

I have followed your instructions, but with no luck. It makes perfect sense that what you mention should work so I am not sure why it is not working for me, any ideas?
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Accepted Solution

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vsCoder earned 500 total points
ID: 24130962
Hello btown23,

I assume that you are using the Rules Wizard to create your rule. Correct? You need to "Start from a blank rule" and select "Check messages when they arrive". Then click on Next. Do not select any checkbox at the next screen. Click Next. Then go ahead and select the checkbox for "assign it to the category..." Note: you must select the category.  Click the Next button. " Select the "except if my name is in the To or Cc box" checkbox and you should be done.

If you're doing all of the above and it's not working, you might remove and re-install Outlook to see if that corrects the problem.
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Author Comment

by:btown23
ID: 24131399
thanks vsCoder, it does work. There are two options for selecting "assign to category" but as per your note I skipped the first one and applied it in the second which worked.
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Expert Comment

by:vsCoder
ID: 24131421
Congrats! I'm happy to hear you are able to get it to work for you. Microsoft definitely could have made the process a bit easier.
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