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btown23

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How to tell that I was BCC on an email?

I have users who receive quite number of emails and are having an issue realizing that they were bcc on an email. They are asking for a better method than looking to see if their name is listed in the to and cc fields, particularly when there are many people already listed in these fields. The concern is that by mistake the reply to all on an email they were bcc'd on.

I have tried using the "organize" feature in outlook 2007 to color code based on my name NOT appearing in the to or cc field (in theory this would mean that i would have been on bcc) but it does not work for me.  Ideally if I could set up color coding so if I receive an email and it was BCC to me i could set it at a different color

Hoping for some assistance....
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INTPdude

Might be able to have a macro flag it when it comes in. Have the Macro search for that user's name in the To and CC field. It's reverse logic of having it mark BCC messages. Instead it will mark everything else but BCC messages which is essentially the same.
Hello,
I have a rule set up under Outlook 2007 that does assign the message to a category when my name is not on the To line nor the CC line (must only be on BCC line then).

Make sure to:

"Apply this rule after the message arrives
assign it to the BCC Messages catetory (note: I chose to rename the Blue category "BCC Messages")
except if my name is in the To or Cc Box.

That should do it for you...
vsCoder
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ASKER

Hi vsCoder,

I have followed your instructions, but with no luck. It makes perfect sense that what you mention should work so I am not sure why it is not working for me, any ideas?
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vsCoder
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ASKER

thanks vsCoder, it does work. There are two options for selecting "assign to category" but as per your note I skipped the first one and applied it in the second which worked.
Congrats! I'm happy to hear you are able to get it to work for you. Microsoft definitely could have made the process a bit easier.