Solved

Microsoft Outlook Template

Posted on 2009-04-05
2
204 Views
Last Modified: 2012-05-11
Hi, I would like to make a template so that I can use it on all of my emails showing the American flag at the bottom of all of my emails.  Is that possible and if so, how do I do it. Thanks
0
Comment
Question by:camtz
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
2 Comments
 
LVL 47

Accepted Solution

by:
apache09 earned 500 total points
ID: 24074376
If using Outlook 2003:

In Outlook 2003 you can create an e-mail message and save it as a template so that you can use it over and over again.

If you use Word as your e-mail editor, you will have to disable that option. To do this, select Tools | Options and select the Mail Format tab. De-select the Use Microsoft Word to edit email messages, then click apply and OK.

From the Outlook menu, select File | New, Mail Message.

Complete the Subject portion of the message and type any desired text in the body of the message. If you will be sending the e-mail to the same individuals on a regular basis, you might also want to complete the "To" portion of the e-mail.

From the e-mail message menu, select File | Save As.

In the Save As dialog box, select Outlook Template in the Save As File Type box. Name the template whatever you like and select Save. )If you do not see Outlook Template as an option, it's because you didn't de-select the option to use Word as your e-mail editor.)

Close the template. Respond Yes if you are asked to save changes.

If you turned off the option to use Word as your e-mail editor in order to create the template, you should now turn it back on. From the Outlook menu, select Tools | Options, and on the Mail Format tab, select Use Microsoft Office Word to edit email messages. Then click Apply and OK.

Using the Template

From the Outlook Inbox menu, select Tools | Forms.
 
Select Choose Form.
 
From the Look In drop down box, select User Templates in File System.
 
Select the template, and click Open.
 
Add or revise text in the e-mail as needed.
 
Send the e-mail.
Assigning the Template to a Toolbar Button

If you wish, you can assign the template to a button on your Outlook toolbar.

Select Tools | Customize from the Outlook Inbox menu. .
 
Select the Commands tab.
 
Select any button in the Commands section of the dialog box and drag and drop it on your Outlook toolbar. When you release the mouse button, right-click on the toolbar button you have added.
 
Select Change Button Image from the drop down menu and select a new image for the button.
 
Right-click on the button and select Assign Hyperlink from the drop down menu that displays. Click Open. Browse to the e-mail template.
 
Select the template and click OK and close all dialog boxes.
From now on, you simply click the button that you just created to access your template!

0
 
LVL 47

Assisted Solution

by:apache09
apache09 earned 500 total points
ID: 24074384
Otherwise you could just create an AutoSignature with the Image

http://office.microsoft.com/en-us/outlook/HA011246501033.aspx


However there is a downside to either of the above.

It is not recommended to use Images in email templates or signatures as they can cause your emails to get hung up, delayed, or not arrive at all on the recipients end by services such as Mail Marshal, Junk Mail Services, Anti Virus Software ect ect.

Additionally, even if it did get to the recipient(s). Its possible that they wont even see the image, but an Red X.


0

Featured Post

Enroll in May's Course of the Month

May’s Course of the Month is now available! Experts Exchange’s Premium Members and Team Accounts have access to a complimentary course each month as part of their membership—an extra way to increase training and boost professional development.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Is your Office 365 signature not working the way you want it to? Are signature updates taking up too much of your time? Let's run through the most common problems that an IT administrator can encounter when dealing with Office 365 email signatures.
Large Outlook files lead to various unwanted errors and corruption issues. Furthermore, large outlook files can also make Outlook take longer to start-up, search, navigate, and shut-down. So, In this article, i will discuss a method to make your Out…
The view will learn how to download and install SIMTOOLS and FORMLIST into Excel, how to use SIMTOOLS to generate a Monte Carlo simulation of 30 sales calls, and how to calculate the conditional probability based on the results of the Monte Carlo …
The viewer will learn how to create a normally distributed random variable in Excel, use a normal distribution to simulate the return on an investment over a period of years, Create a Monte Carlo simulation using a normal random variable, and calcul…

734 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question