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Creating Printer Server

Posted on 2009-04-08
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Last Modified: 2013-12-15
How do create printer server for more than 400 printers? The printer are already connected to a printer server but we are having problem with this server. We tried to migrating these printers to a different server but it did not work. We are going to create another printer server. Is there procedure on how to do this? Thanks
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Question by:dongocdung
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by:mrmarkfury
mrmarkfury earned 500 total points
ID: 24099124
Have you tried migrating the printers using Print Migrator 3.1? http://www.microsoft.com/downloads/details.aspx?familyid=9b9f2925-cbc9-44da-b2c9-ffdbc46b0b17&displaylang=en

What about the migration failed? What is wrong with the current print server?
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by:dongocdung
ID: 24099149
I did try using 3.1. Though lets not worry about that.
Do you have instruction on how to create a new print server?
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by:mrmarkfury
mrmarkfury earned 500 total points
ID: 24099495
The basic steps are to 1)Setup the print server and 2) update client printers

For setting up the print server, the steps are few but take some planning:
Install Windows 2003
Add printers (You may be able to use some scripts to assist you in pulling the information/config of the printers)

Something that may help with migrating printers to the new server:
Managing printers from the command line: http://technet.microsoft.com/en-us/library/cc782930.aspx

For updating client workstations, it will probably be easiest to create a script that updates the necessary information on login.

This site helped me create a .vbs script that ran at logon, checked for printers pointing to old print servers, and updated them to a new server location, might help you out: http://www.computerperformance.co.uk/ezine/ezine16.htm

It will take some investigation depending on your setup as to what will be the best way to efficiently pull the information you need and add it to the new server, so I suggest you figure out exactly what you need to transfer one printer, then decide how best to automate that task using scripts.
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by:dongocdung
ID: 24100594
How do I add the printer to the printer server manually?
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mrmarkfury earned 500 total points
ID: 24100653
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by:dongocdung
ID: 24101102
My print server won't use cluster since I am going to use VMware. Should I skip the "creating printer spool on cluster"? What's the next step I need to do if I skip this step?
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by:mrmarkfury
mrmarkfury earned 500 total points
ID: 24101640
What you probably have set up currently is printers with their own IPs. So to add a printer, you need to figure out what its IP is, and what you want it named on the network. Then follow the directions found here under "To install a standard port":
http://technet.microsoft.com/en-us/library/cc775439.aspx

I'll break it down a little more:
Go to Printers and Faxes, select Add Printer
Select "Local Printer attached to this computer", click next...
It will search for printers and probably not find any, click next
Select Create a new port, type of port "Standard TCP/IP" port-> click next

New window opens, click next
Enter the printer's IP and leave port name at default...click next, then finish...

Select the printer's driver....change the name to what you want it called....

When you've added the printer, you can right click, go to sharing, make sure sharing is on, and name it what you want it called. You can also install extra drivers there.

Note that this only works with basic printers, and your setup may be drastically different, it really depends on the printers you have, and how your network is set up. But you can learn from looking at the current print server's configuration to guide you as to how the printers are set up.

If you have 400+ printers and don't know how to add them, may I ask why you are in charge of this?
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