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E-Mail Group from query of contact records in Access 2007

Posted on 2009-04-09
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Last Modified: 2012-05-06
I am working on creating a form (frmEmail) where users can select options (txtPRN, lstFAC, cboPrimary) to create an e-mail group.  We typically a forwarding messages so I am thinking it will be easiest to create the e-mail group/list in a text box that they can copy and paste to the e-mail that needs to be forwarded.  I have a query (qryEmail) built that pulls the correct records but am not sure how to get the data from the query result to the text box

I found an old question that seems to contain nearly the exact scenario but it is from 2004 and I get an error on the message.  Can someone please help me update this code so that it will work for me?  I don't need the additional fields shown in the sample text, only the one text field with the e-mails.

The error message that I get is on the   Set MyRS = MyDb.OpenRecordset("qryEmail", dbOpenDynaset).  The error message is Run Time Error 3061. Too Few Parameters. Expected 3.

Thank you.
Dim MyDb As DAO.Database

Dim MyRS As DAO.Recordset

Dim strTo As String

Dim strCC As String

Dim strBCC As String

Dim strMsg As String

Dim strSubject As String
 

Set MyDb = CurrentDb

Set MyRS = MyDb.OpenRecordset("qryEmail", dbOpenDynaset) 'This is the recordset

MyRS.MoveFirst

Do
 

strTo = MyRS("Email")              'THIS IS THE EMAIL FIELD

strMsg = "Message "             'This is the mail message

strSubject = "Subject"         'This is the subject

DoCmd.SendObject acReport, "ReportName", acFormatXLS,strTo, strCC, strBCC, strSubject, strMessage,val(0)          ' send mail

MyRS.MoveNext

Loop Until MyRS.EOF

MyRS.Close

MyDb.Close

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Question by:Melissa-FAC
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15 Comments
 
LVL 13

Expert Comment

by:lucas911
ID: 24110375
What does your qryEmail look like?  You should try creating the sql in code:
Set MyDb = CurrentDb

Set MyRS = MyDb.OpenRecordset("select * from qryEmail where [yourmailtogroup]='" & Me.TxtMailToGroup & "'", dbOpenDynaset)
 

'Something like that ... otherwise you have to pass some parameters over.

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Author Comment

by:Melissa-FAC
ID: 24110482
Here is my query:

SELECT tblContacts.Email
FROM tblContacts
WHERE (((tblContacts.FAC) Like "*" & [Forms]![frmEMail]![lstFAC] & "*") AND ((tblContacts.PRN) Like "*" & [Forms]![frmEMail]![txtPRN] & "*") AND ((tblContacts.Primary) Like "*" & [Forms]![frmEMail]![cboPrimary] & "*"));
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Expert Comment

by:lucas911
ID: 24110609
So then your SQL would look something like this.
Set MyDb = CurrentDb

Set MyRS = MyDb.OpenRecordset("select * from tblContacts where FAC like *'" & [Forms]![frmEMail]![lstFAC] & "' * and PRN like *'" & [Forms]![frmEMail]![txtPRN] & "'* and Primary Like *'" &  [Forms]![frmEMail]![cboPrimary] & "'*")

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Author Comment

by:Melissa-FAC
ID: 24110750
I used your SQL statement but received the following message:  Run time error 3075.  Syntax Error (missing operator) in query expression 'FAC like *'Doug'* and PRN like *'910'* and Primary Like *"*'.  Doug and 910 being the parameters I used.

I attached what I used.
Set MyRS = MyDb.OpenRecordset("select * from tblContacts where FAC like *'" & [Forms]![frmEMail]![lstFAC] & "' * and PRN like *'" & [Forms]![frmEMail]![txtPRN] & "'* and Primary Like *'" & [Forms]![frmEMail]![cboPrimary] & "'*")

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Expert Comment

by:lucas911
ID: 24110901
910 looks like a number.  What is [Forms]![frmEMail]![cboPrimary]?  I created 2 sql statements depending if you need cboprimary or not.
If not isnull([Forms]![frmEMail]![cboPrimary]) then

  Set MyRS = MyDb.OpenRecordset("select * from tblContacts where FAC 

  like *'" & [Forms]![frmEMail]![lstFAC] & "' * and PRN like *" & 

  [Forms]![frmEMail]![txtPRN] & "* and Primary Like *'" & [Forms]!

  [frmEMail]![cboPrimary] & "'*")

else

  Set MyRS = MyDb.OpenRecordset("select * from tblContacts where FAC 

  like *'" & [Forms]![frmEMail]![lstFAC] & "' * and PRN like *" & 

  [Forms]![frmEMail]![txtPRN] & "*"")

end if

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Author Comment

by:Melissa-FAC
ID: 24111224
I still get the same error message - now on both statements.  cboPrimary is a Yes/No field.  I actually converted it to a checkbox onthe form but did not change the name of the field since I already had it in my queries.
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Expert Comment

by:lucas911
ID: 24111307
So then the last part can't be like yes or no.
  Set MyRS = MyDb.OpenRecordset("select * from tblContacts where FAC 

  like *'" & [Forms]![frmEMail]![lstFAC] & "' * and PRN =" & 

  [Forms]![frmEMail]![txtPRN] & " and Primary =" & [Forms]!

  [frmEMail]![cboPrimary] & "")

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Author Comment

by:Melissa-FAC
ID: 24111383
I am sorry.  I do not understand this statement.  I am still getting the same error message.  I have a query that pulls the correct records.  Is it possible to run the query in hidden mode or something and just pull the e-mail addresses from there?
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Expert Comment

by:lucas911
ID: 24129454
Melissa, here is one with parameters.

1.  Go to your qryEmail and create these parameters (right click anywhere on the gray part and select parameters)
[Forms]![frmEMail]![lstFAC]            (VALUE)
[Forms]![frmEMail]![txtPRN]           (VALUE)
[Forms]![frmEMail]![cboPrimary]    (VALUE)

2.  I'm assuming your criterias have already been setup like so:
like *[Forms]![frmEMail]![lstFAC]*

The code below, creates 3 parameters and passess them over to the query.  Then i simply create a recordset based on the query's sql.  If this doesn't work then attach an empty database and i'll make it work for you.
Dim qd As DAO.QueryDef

Dim myrs As DAO.Recordset

Set qd = CurrentDb.QueryDefs("qryEmail")
 

qd(0) = [Forms]![frmEMail]![lstFAC]

qd(1) = [Forms]![frmEMail]![txtPRN]

qd(2) = [Forms]![frmEMail]![cboPrimary]
 

Set myrs = CurrentDb.OpenRecordset(qd.sql)
 

myrs.MoveFirst

Do

strTo = myrs("Email")              'THIS IS THE EMAIL FIELD

strMsg = "Message "             'This is the mail message

strSubject = "Subject"         'This is the subject

DoCmd.SendObject acReport, "ReportName", acFormatXLS, strTo, strCC, strBCC, strSubject, strMessage, Val(0)        ' send mail

myrs.MoveNext

Loop Until myrs.EOF
 

Set qd = Nothing

myrs.Close

Set myrs = Nothing

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Author Comment

by:Melissa-FAC
ID: 24130732
I tried but still received errors.  Attached is my sample database with the related items.  Your help is much appreciated!
FAC-DB-Sample.mdb
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Expert Comment

by:lucas911
ID: 24131158
ok take a look at it.

I made some changes but you can read through them in my comments.
FAC-DB-Sample.mdb
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Author Comment

by:Melissa-FAC
ID: 24131498
This works but I don't think it does what I need.  I need a text box with the e-mail addresses separated by semi colons so the addresses can all be copied and pasted into the BC field of an existing e-mail which is being forwarded.  Is that possible with this list box?
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Accepted Solution

by:
lucas911 earned 500 total points
ID: 24131587
i added a bcc textbox.
FAC-DB-Sample.mdb
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Author Comment

by:Melissa-FAC
ID: 24131625
That's it!!!  Thank you!
0
 

Author Closing Comment

by:Melissa-FAC
ID: 31568678
Thank you!
0

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