Solved

Syncing Outlook Contacts in Outlook 2003

Posted on 2009-04-09
9
175 Views
Last Modified: 2012-05-06
I have a Manager and his secretary who use outlook jointly.  They each have their own user account and email but I have them both setup to open each others mailboxes.  They need to share the same contacts, and while they can view each others contacts manually, they want to be able to look up addresses from the same address book when composing an email.

I would like to find a solution to this.  Is it possible to use someone elses address book as your own by default?  Is there any program which will sync your personal contacts with someone else?

Thanks for your help on this one!
0
Comment
Question by:ITPro44
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 6
  • 3
9 Comments
 
LVL 15

Accepted Solution

by:
zelron22 earned 500 total points
ID: 24110323
Set up a public folder for their contacts.  Then you can access the public folder for addresses.

http://www.slipstick.com/contacts/oloab.htm
0
 

Author Comment

by:ITPro44
ID: 24208569
Your suggestions is a great one!  However, I have yet to try it.  I'll post back once I have a chance to give it a go.

Thanks zelron
0
 

Author Comment

by:ITPro44
ID: 24283607
Hey.  So I gave this a try and while a great idea, it doesn't work.  :(

It is a good way to share contacts, and look up the same contacts.  But doing this then changes how they add and manage their contacts and makes that process more cumbersome because their Contact folder in outlook is where contacts are stored when they create or add a contact.

Any other suggestions?
0
Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 
LVL 15

Expert Comment

by:zelron22
ID: 24285834
To both set up contacts in one place, at least one of them has to be inconvenienced.  They could use one of their own contacts folder, and share it with the other, or use the public folder.  Or they could get a third part CRM application such as Goldmine, Act!, etc.
0
 

Author Comment

by:ITPro44
ID: 24292339
Sounds good.  I appreciate your follow up.  

I noticed this solution for outlook 2007 on the same site that you referenced.

http://www.slipstick.com/contacts/oloabpf.htm#displayother

Have you tried this before?
0
 
LVL 15

Expert Comment

by:zelron22
ID: 24296350
I have not.  It may work, but one of the users (as stated in the instructions) will likely need full control of the other's mailbox for at least while it's configured.  Then, if it ever breaks, or the profile gets deleted, you may need to go through the process again.

0
 

Author Comment

by:ITPro44
ID: 24296463
Yeah, I agree that its not a straight forward solution.  I also would need to upgrade them to 2007.

Here is another solution I found that I am going to try.

http://www.mapilab.com/groupware/share_sync/
0
 

Author Comment

by:ITPro44
ID: 24309351
The Share N' Sync Software by Mapi seems to be working out quite well.  I'm still in the testing phase but initial results look good.  The only minor annoyance is that one user has a blackberry and the emails that are sent back and forth between users to update contacts  don't get removed from the blackberry once the they have been processed by the share N' Sync plugin in outlook.  

http://www.mapilab.com/groupware/share_sync/

Thanks for your help Zelron, I'll give you full credit.  It was an Mapi advertisment add displayed on the websit you sent me that allowed me to find this plugin.

Thanks!!!
0
 

Author Closing Comment

by:ITPro44
ID: 31568679

Thanks Zelron!  

http://www.mapilab.com/groupware/share_sync/ 

This link provided me with my solution at the end of the day for those who are looking for similar solution.
0

Featured Post

On Demand Webinar - Networking for the Cloud Era

This webinar discusses:
-Common barriers companies experience when moving to the cloud
-How SD-WAN changes the way we look at networks
-Best practices customers should employ moving forward with cloud migration
-What happens behind the scenes of SteelConnect’s one-click button

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

This article lists the top 5 free OST to PST Converter Tools. These tools save a lot of time for users when they want to convert OST to PST after their exchange server is no longer available or some other critical issue with exchange server or impor…
Read this checklist to learn more about the 15 things you should never include in an email signature.
The basic steps you have just learned will be implemented in this video. The basic steps are shown to configure an Exchange DAG in a live working Exchange Server Environment and manage the same (Exchange Server 2010 Software is used in a Windows Ser…
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

734 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question