Solved

Autofill Field's In Outlook 2007 New Contacts

Posted on 2009-04-09
3
344 Views
Last Modified: 2012-05-06
I'm using Microsoft Outlook for the first time for work, and I'm adding in a lot of contacts from my department. Is there a way to make it so it gives me an auto-complete option for a company I've listed before? Not to mention the other fields?

Also, can I make it automatically create contacts for anyone who sends me an email? Or anyone I email to?

Thanks
0
Comment
Question by:laneybeal
  • 2
3 Comments
 
LVL 76

Accepted Solution

by:
David Lee earned 125 total points
ID: 24112327
Hi, laneybeal.

Outlook doesn't have an autocomplete for filling in contacts, but it does have an option for creating a new contact for another person from the same company.  Select a contact, then click Actions > New Contact from Same Company.  Outlook will create a new contact with all the company details filled in.

Outlook does not have the ability to automatically create contacts for messages you receive.  However, you can add that capability with a simple bit of scripting.  I can help with that if you're interested.
0
 
LVL 2

Author Comment

by:laneybeal
ID: 24112546
I'd love for some information on how to do that.

Thank you.
0
 
LVL 76

Expert Comment

by:David Lee
ID: 24112836
Ok, here the code that does this.  Follow these instructions to use it.

1.  Start Outlook
2.  Click Tools > Macro > Visual Basic Editor
3.  If not already expanded, expand Microsoft Office Outlook Objects
4.  If not already expanded, expand Modules
5.  Select an existing module (e.g. Module1) by double-clicking on it or create a new module by right-clicking Modules and selecting Insert > Module.
6.  Copy the code from the Code Snippet box and paste it into the right-hand pane of Outlook's VB Editor window
7.  Edit the code as needed.  I included comments wherever something needs to or can change
8.  Click the diskette icon on the toolbar to save the changes
9.  Close the VB Editor
10. Create a rule that fires for all messages
11. Set the rule's action to "run a script" and select this script as the one to run.
Sub AutoAddContact(Item As MailItem)

    Dim objContacts As MAPIFolder, _

        objContact As ContactItem, _

        objSelected As Selection, _

        objItem As Object, _

        objReply As MailItem, _

        objRecip As Recipient, _

        strAddress As String

    Set objContacts = Outlook.Application.Session.GetDefaultFolder(olFolderContacts)

    Set objContact = objContacts.Items.Find("[FullName] = " & Chr(34) & Item.SenderName & Chr(34))

    If TypeName(objContact) = "Nothing" Then

        Set objContact = Application.CreateItem(olContactItem)

        Set objReply = Item.Reply

        Set objRecip = objReply.Recipients.Item(1)

        If Err = 0 Then

            strAddress = objRecip.Address

            If strAddress = "" Then

                strAddress = objRecip.Name

            End If

        End If

        With objContact

            .Email1Address = strAddress

            .FullName = Item.SenderName

            .Body = "Record created automatically on " & Date & " at " & Time & " by BlueDevilFan's script."

            .Save

        End With

    End If

    Set objContact = Nothing

    Set objContacts = Nothing

    Set objSelected = Nothing

    Set objItem = Nothing

    Set objReply = Nothing

    Set objRecip = Nothing

End Sub

Open in new window

0

Featured Post

Better Security Awareness With Threat Intelligence

See how one of the leading financial services organizations uses Recorded Future as part of a holistic threat intelligence program to promote security awareness and proactively and efficiently identify threats.

Join & Write a Comment

Not sure what the best email signature size is? Are you worried about email signature image size? Follow this best practice guide.
Is your Office 365 signature not working the way you want it to? Are signature updates taking up too much of your time? Let's run through the most common problems that an IT administrator can encounter when dealing with Office 365 email signatures.
Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

760 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

24 Experts available now in Live!

Get 1:1 Help Now