Solved

Autofill Field's In Outlook 2007 New Contacts

Posted on 2009-04-09
3
373 Views
Last Modified: 2012-05-06
I'm using Microsoft Outlook for the first time for work, and I'm adding in a lot of contacts from my department. Is there a way to make it so it gives me an auto-complete option for a company I've listed before? Not to mention the other fields?

Also, can I make it automatically create contacts for anyone who sends me an email? Or anyone I email to?

Thanks
0
Comment
Question by:laneybeal
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
3 Comments
 
LVL 76

Accepted Solution

by:
David Lee earned 125 total points
ID: 24112327
Hi, laneybeal.

Outlook doesn't have an autocomplete for filling in contacts, but it does have an option for creating a new contact for another person from the same company.  Select a contact, then click Actions > New Contact from Same Company.  Outlook will create a new contact with all the company details filled in.

Outlook does not have the ability to automatically create contacts for messages you receive.  However, you can add that capability with a simple bit of scripting.  I can help with that if you're interested.
0
 
LVL 2

Author Comment

by:laneybeal
ID: 24112546
I'd love for some information on how to do that.

Thank you.
0
 
LVL 76

Expert Comment

by:David Lee
ID: 24112836
Ok, here the code that does this.  Follow these instructions to use it.

1.  Start Outlook
2.  Click Tools > Macro > Visual Basic Editor
3.  If not already expanded, expand Microsoft Office Outlook Objects
4.  If not already expanded, expand Modules
5.  Select an existing module (e.g. Module1) by double-clicking on it or create a new module by right-clicking Modules and selecting Insert > Module.
6.  Copy the code from the Code Snippet box and paste it into the right-hand pane of Outlook's VB Editor window
7.  Edit the code as needed.  I included comments wherever something needs to or can change
8.  Click the diskette icon on the toolbar to save the changes
9.  Close the VB Editor
10. Create a rule that fires for all messages
11. Set the rule's action to "run a script" and select this script as the one to run.
Sub AutoAddContact(Item As MailItem)
    Dim objContacts As MAPIFolder, _
        objContact As ContactItem, _
        objSelected As Selection, _
        objItem As Object, _
        objReply As MailItem, _
        objRecip As Recipient, _
        strAddress As String
    Set objContacts = Outlook.Application.Session.GetDefaultFolder(olFolderContacts)
    Set objContact = objContacts.Items.Find("[FullName] = " & Chr(34) & Item.SenderName & Chr(34))
    If TypeName(objContact) = "Nothing" Then
        Set objContact = Application.CreateItem(olContactItem)
        Set objReply = Item.Reply
        Set objRecip = objReply.Recipients.Item(1)
        If Err = 0 Then
            strAddress = objRecip.Address
            If strAddress = "" Then
                strAddress = objRecip.Name
            End If
        End If
        With objContact
            .Email1Address = strAddress
            .FullName = Item.SenderName
            .Body = "Record created automatically on " & Date & " at " & Time & " by BlueDevilFan's script."
            .Save
        End With
    End If
    Set objContact = Nothing
    Set objContacts = Nothing
    Set objSelected = Nothing
    Set objItem = Nothing
    Set objReply = Nothing
    Set objRecip = Nothing
End Sub

Open in new window

0

Featured Post

Windows Server 2016: All you need to know

Learn about Hyper-V features that increase functionality and usability of Microsoft Windows Server 2016. Also, throughout this eBook, you’ll find some basic PowerShell examples that will help you leverage the scripts in your environments!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

This process describes the steps required to Import and Export data from and to .pst files using Exchange 2010. We can use these steps to export data from a user to a .pst file, import data back to the same or a different user, or even import data t…
Following basic email etiquette rules will help you write a professional email and achieve a good, lasting impression with your contacts.
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

763 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question