Email Access Report using PDFCreator and Outlook

Posted on 2009-04-11
Last Modified: 2013-11-28

I want to have a email button on a form, this will automatically email Access report as a PDF using Outlook.

Only way I can think this can be done is to use PDF Printer (I have chosen to use PDFCreator) and save PDF file into the folder.  Next step is to email this PDF file using Outlook.

Can you please provide VBA code to do this.

ps. I used  SendObject to HTML, this worked fine, but I loose too much of the formatting, also it prints multipages reports into multiple HTML files and what I really need is PDF files I can send to customers.

Access Version 97
Question by:Pekka_Anttila
  • 2
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Expert Comment

ID: 24125034
Have you considered attaching the report as a snapshot?

Author Comment

ID: 24125442
I am sending these reports to 700 customers, so it is not practical.  I wan' them to be able to open file without getting extra software and without any hassle.  PDF is the best in this case, everybody can open it and it will retain all formatting.
LVL 74

Accepted Solution

Jeffrey Coachman earned 500 total points
ID: 24126249

The brevity of your question belies its complexity.

Asking how to send an email is like asking how to build a house.

How is you db structured
Where are the email addresses
What is your skill level with VBA
How do you determine who get the email
Do you want to see the email first or just send it.
Is this report to be filtered?
What version of Access/Office/Outlook are you using?

If you are using Access/Office/Outlook 2007, this is easy:
DoCmd.SendObject acSendReport, "ReportName", acformatPDF, "EmailAddress", , , "Subject", "MessageText"

If you need this in Office 2003 then you may have to do some filtering and or looping.


Can you please explain, step by step, how you want this system to work.

User opens the form.
Then the user___________
Then they click__________
Then an email ____________

If you just need a generic example of how this could be done using third party software, try this, it is based on the code found here:


Author Closing Comment

ID: 31571921
I used lebans code, worked perfectly on the A97

LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 24178063



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