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# Fetch first row from two files in crystal reports

Posted on 2009-04-13
Medium Priority
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hi, i'm using crystal reports to show a purchasing data like this:

PO =1 Item =A Line =10 RORC = 0 RORN = ' '
PO =1 Item =A Line =20 RORC = 0 RORN = ' '
PO =1 Item =A Line =30 RORC = 0 RORN = ' '
PO= 1 Item =B Line =40 RORC = 1 RORN = '1001'
PO =1 Item =B Line =50 RORC = 1 RORN = '1001'
PO =1 Item =B Line= 60 RORC = 1 RORN = '1001'

how can I get just the first row for the item B in the result ?? like this

PO= 1 Item =A Line =10 RORC = 0 RORN = ' '
PO =1 Item =A Line =20 RORC = 0 RORN = ' '
PO =1 Item =A Line =30 RORC = 0 RORN = ' '
PO =1 Item =B Line =40 RORC = 1 RORN = '1001'

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Question by:lngc
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LVL 77

Expert Comment

ID: 24128983
You need to explain what rule is being applied here.
(Why are you showing all the As and only one of the Bs?)
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LVL 35

Expert Comment

ID: 24134455
Are these detail records?

Do you have any groups on the report?

The first thing that comes to mind is to use suppression.  That will be simpler if you have a group on PO (or whatever defines a set of "A" and "B" records).  Keep in mind that with suppression, CR is still reading the records.  It's just not showing them.  If a PO could have hundreds of "B" records, CR could be reading a lot of unnecessary records.  In a case like that, it would probably be better to change the data, if possible, so that CR only gets the first "B" record (eg. create a query that only sends the desired records).  Also, if you're using any of the CR summary functions, they will include the suppressed records.

James
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Accepted Solution

lngc earned 0 total points
ID: 24135355
thanks for your help, I found a solution by myself, I've created a sql expression on the same file ( it is possible ) and fetches just the first row.. and added a formula that activate the sql expression with a condition ..finally I've added the formula to the selection record ..

thanks,
Louis
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LVL 35

Expert Comment

ID: 24147265

James
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