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Address book issues with Lotus Notes

Posted on 2009-04-13
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Last Modified: 2013-12-18
I have a client that is using version 5.0.11 of Lotus Notes.  The issue that we are having is that the address book that it is defaulting to is incorrect.  It is linking to another users address book (they must have used this computer before him) named Stewart.  He doesnt need any of the contacts, so I tried adding a new address book database and named it Jason.  Now when you look at the list of databases, Jason is there. However is you go to the homepage and click on the address book, it goes to the Stewart address book.  Also if you go to new memo and then click on the address book, it goes to the Stewart address book.  

How do I change the default address book to the Jason book?
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Question by:ryan80
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5 Comments
 
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Expert Comment

by:sreeser
ID: 24131725
The only address book that matters is the one with the file name "names.nsf"  This doen't change when you reset the client for a new user.  The best thing to do is delete all the existing entries, change the name to that of the new user (or jus call it Address book) and copy the new users names and addresses into the file (Export from the one you created using vCard 3x and import the same way).  

The reason you can't swap address books or rename the new one names.nsf is that there are connection documents that are set up when you set up the user.  If you don't delete names.nsf before you run the set up for the new user it just keeps it.  (The other option is to do exactly that, delete names.nsf and clear out the notes.ini and rerun the user setup.) I think the first option is easier since either way you have to get the records into names.nsf.
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Author Comment

by:ryan80
ID: 24132018
Ok, I dont have to worry about the contacts. There are none, so that will simplify things.

So what do I need to do to the names.nsf file so it will show up as a different name in Notes?  Do I need to clear it out or look for an entry in it that would indicate the name of the Address Book?  Is there somewhere in Notes that it allows you to change the address book information?  

Thanks
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Accepted Solution

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sreeser earned 500 total points
ID: 24132059
If you go to the properties of the Database on the first tab TITLE is an editable field.  Change that to whatever name you like as the TITLE has no systemic value. (I just keep it at Address Book since I trust my users to know thier name)
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Assisted Solution

by:sreeser
sreeser earned 500 total points
ID: 24132089
Also open the Prefences for the address book and change the Owner on the first tab and under FILE ..DATABASE ...ACCESS CONTROL, change the user name for the Manager.  (These are good admin hygine but the user will function without them since they are a local user)
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Author Closing Comment

by:ryan80
ID: 31569547
Thanks worked like a charm
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