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Moving public mailboxes Exchange 2003

Posted on 2009-04-14
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Last Modified: 2012-05-06
We have a new Exchange 2003 box, same domain as the current and we have successfully moved all the user mailboxes to the new box and it seems to be fine. However, there are some Public Mailboxes that I want to move and some that I do not. I have replicated all the ones that I want to move to the new box but if I dismount the Public store on the old box users start getting Outlook connection errors. The clients are all lookinig to the new box for the personal Exchange mailbox so I assume they are looking there for the Public mailboxes.

How do I get rid of old Public mailboxes? Delete them first on the old server?
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Question by:LarryDAH
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Mestha earned 2000 total points
ID: 24139792
Have you replicated the system folders? Public Folders is more than just the folders that you can see in Outlook.

http://support.microsoft.com/default.aspx?kbid=822931

Simon.
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Author Comment

by:LarryDAH
ID: 24139964
Reading that it looks like I must move every Public Folder from the old server to the new, Can I delete the ones that are defunct first then do the replication?
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Expert Comment

by:Mestha
ID: 24140474
If you don't need those folders then delete them. They will be removed from the store a few hours later.

Simon.
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Author Comment

by:LarryDAH
ID: 24196240
I got all the folders to replicate that I want but now I see another issue. On the client, Outlook 2003, some of the Public Folders that I did not want to replicate are listed. If you click on them you get a message about unable to connect. How do I remove them? Normally I would go the Exchange Manager snapin on my desktop, then to Folders, Public Folders and delete them but that folder is empty. I have disabled exchange on the old server and dismounted the mailbox store and public folder store so I assume that the Public Folder appears emtpy cause it is pointing to the old mail server.

If I go to Exchange Manager on the new mail server I can see the Public Folders and delete the ones I do not want any more. Why does my snap not show the same info?
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LVL 65

Expert Comment

by:Mestha
ID: 24199448
If you have owner rights on the public folder then you can just delete them from Outlook.

Outlook will go looking for folders that it cannot find on the server it normally points to. If you don't want those folders to come across then you need to delete them with the old store mounted. That will remove the reference from the Exchange org.

Simon.
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Author Closing Comment

by:LarryDAH
ID: 31569905
The problem seemed to be partly that not all the folders were replicated. We had to fire up the old exchange box and replicte the rest and all is well.
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