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How do I get HTML with two images into Outlook 2007 email so that I can batch email to list of people?

Posted on 2009-04-14
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Last Modified: 2012-06-27
How do I get HTML with two images into Outlook 2007 email so that I can batch email to list of people?
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">

<html xmlns="http://www.w3.org/1999/xhtml">

<head>

<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />

<title>Untitled Document</title>

<style type="text/css">

<!--

body p {

	font-family: Verdana, Geneva, sans-serif;

}

-->

</style>

</head>
 

<body>

<p>&nbsp;</p>

<table width="1002" border="0">

  <tr>

    <td width="129"><img src="../../../../../Pictures/First Candidate Pictures/bcb_email.jpg.jpg" width="129" height="120" alt="Barbara Becnel" /></td>

    <td width="493">&nbsp;</td>

    <td width="366"><img src="../images/Rockingham_longview_cropped.jpg" alt="the house" width="366" height="127" align="right" /></td>

  </tr>

  <tr>

    <td height="21">&nbsp;</td>

    <td>&nbsp;</td>

    <td>&nbsp;</td>

  </tr>

</table>

<p>Greetings,</p>

<p>We at Neighborhood House of North Richmond are very excited to offer you the chance to become a millionaire or to move into your dream home. We are also pleased to provide you the opportunity to win one or more of 192 additional cash prizes offered by our Dream Big Raffle 2009.&nbsp; </p>

<p>But there is another way you are guaranteed to be a winner: proceeds from your ticket purchase will support a wide range of life-enhancing as well as life-saving programs in California. </p>

<p>In other words, your ticket purchase not only has the potential to change your life, your ticket purchase has the absolute power to uplift the lives of so many other men and women, children and adults.</p>

<p>Neighborhood House of North Richmond, along with fourteen other social service agencies, will receive the proceeds of this raffle to fund essential programs addressing homelessness, hunger, violence prevention, job-readiness, prison reentry efforts, addiction  treatment, and many other vital projects. </p>

<p>These are programs that are needed now more than ever.&nbsp; </p>

<p>Yet the current economic crisis has caused severe budget cutbacks for nonprofit organizations whose  mission it is to serve the most needy populations.&nbsp; </p>

<p>We are at a unique crossroad in  this nation and you are in a unique position to help those who need it  most.&nbsp; </p>

<p>We hope to see you at the  early-bird drawings and at the grand prize drawing. You have a chance to win  big by purchasing a ticket and, by doing so, know that you will also have  helped so many others.</p>

<p>Best,<br />

  Barbara Becnel<br />

  Executive Director<br />

  Neighborhood House of North Richmond<br />

  820 23rd Street<br />

  Richmond, CA 94804</p>

<p>P.S. Go to <a href="http://www.DreamBigRaffle.com">www.DreamBigRaffle.com</a> to download an entry form so that you can order your ticket now or call 1-800-501-DREAM (1-800-501-3732)to buy a ticket right away.</p>

</body>

</html>

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Question by:Blardis
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Kechka earned 150 total points
ID: 24141934
Your pictures to be send correctly need to have phisical path like
<img src="file:///C:/Documents%20and%20Settings/...
You can see the html code %20 which represent space, so try to put your images in some simple folder and use this method.
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Author Comment

by:Blardis
ID: 24142752
That I understand, but where do you place the code once it is created? You open a "new" email note, blank....and then what? And given that the images are in a folder, how do you get the folder containing the images to a location where the email can access them?
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Author Comment

by:Blardis
ID: 24142903
I'm clearly missing some central concept to this process, but MS Outlook help...and scanning search results in Google for "creating email using HTML" don't provide the required information, far as I can tell. What am I missing?
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Expert Comment

by:Kechka
ID: 24144783
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Assisted Solution

by:v2Media
v2Media earned 350 total points
ID: 24147169
MS Office uses  'mail merge' as the work flow term used to describe batch sending emails, among other things.

The process starts in Word, not Outlook. But Outlook can be used as a mail list source. Search for office +2007 +email "mail merge", there's 1000's of tutorials.

 
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Author Comment

by:Blardis
ID: 24173288
Still working it. The image needs to be linked within the HTML page. which I'm still trying to understand. To link to the image, Dreamweaver offers up two fields in its Property Inspector: one called "Src" and the other called "Link", both browseable fields from which you can locate and identify the image, and link to it in someway. But, the mostly very complete manual doesn't explain the difference between the two, Src and Link. One, I believe, needs to be filled with a path to the server/and the image. Should the other be the same? I of course want a clickable linkable image, not an image that allows the user to accidentally delete it from the page.  The manual does tell the reader that the Src (Source) field is the "path to the image file." The "Link" field is the same. Should they be filled with different path statements? I'm increasing the point value to 500 because I'm belaboring the issue. I'm at ardis@pobox.com if you want to take the conversations offline, if permissible, for speed's sake.  Thanks very much!
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Assisted Solution

by:v2Media
v2Media earned 350 total points
ID: 24173344
Blardis, if you're going to batch email using Outlook 2007, you can't design the html email in Dreamweaver. If you want to persist in using Dreamweaver to design the email, you'll need to find an alternative solution for running the batch.

So do you want to use Dreamweaver, or do you want to use Outlook? The two together are not compatible.
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Author Comment

by:Blardis
ID: 24173783
I want to send the email to a collection of emails using Outlook 2007. If I cannot use Dreamweaver's HTML, what are my alternatives? Must I code it by hand? Or perhaps edit Dreamweaver's code so it is free of Dreamweaver code?
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Expert Comment

by:Kechka
ID: 24173893
In DW image src is the link location represent the image which you wan't to insert in your page. The Link is optional field where you can enter the web address to open if you click on image. You can make page in DW but then you must edit the code for pictures on the way I posted earlier, because DW makes link relative to web structure. The easyest way is to open your HTML in Word and insert pictures you want and then choose Send to Mail recipient from File menu, and your page will then open in Outlook, and you can enter adresses or list of recipients.

Open Word, choose File Open and point to HTML file you created for your mail. If the pictures are not showing, delete the pictures and reinsert the pictures on proper locations. Then choose File, Send to, Mail recipient. If Outlook is your default mail client, your page will open in outlook ready for sending.
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Author Comment

by:Blardis
ID: 24173901
Thanks, Kechka, let me try that.
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Author Comment

by:Blardis
ID: 24173958
So far so good. But when Word opened and I replaced the placeholders with Inserted Pictures, there was no File/Send To/Mail Recipient in Word. Only under Windows logo, upper left, there is only Send / A copy asan attachment, which DOES open Outlook, but the page has been converted to an attachment. What am I missing??
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Expert Comment

by:Kechka
ID: 24173964
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Author Comment

by:Blardis
ID: 24175176
Thanks again. It does produce a semi-result, but the images on the final page are not static. You can move them around, or delete them, and the receiver of the email can do the same. It is as though I've copied the image, pasted it onto a new Outlook note, and sent the note with images hanging on a tattered clothesline. I.e., not a true HTML page. Is this the best Outlook can do with HTML? While I was looking for solutions, I happened upon blogs where people -- sounded like experienced coders -- complaining about Word being a poor rendering engine for developing Outlook email with images. Must I go back to Outlook Express to get a true HTML page?

Thanks for bearing with me. I just need to find a workable solution for future work in this area, marketing our kids books (we're a publisher of books for at-risk kids and poor urban schools).
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Expert Comment

by:v2Media
ID: 24177440
"It does produce a semi-result, but the images on the final page are not static."

This is why you should use Word to compose, not DW. As soon as you open the DW created html file, Word converts the html to it's standards and you get unpredictable results during the conversion. Secondly, simply opening the html file in Word and choosing to send via email will not allow you to batch; you'll only be able to put all recipients into the header and send. Mail-merge allows you to put each recipients name into the greeting line and custom messages to each recipient etc. http://office.microsoft.com/training/training.aspx?AssetID=RC011205671033

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Author Comment

by:Blardis
ID: 24177936
V2Media,
When you say use Word to compose: do you mean, compose the note in Word and insert images using, perhaps, Word tables to put the images in place? And then go through the process of creating an Outlook email template from that Word doc? (I've been flogging this for three days. I'm more accustomed to finding straightforward solutions. Too much to ask for certain kinds of development, eh? :)

Word doesn't offer an option (Word 2007) for saving it as an Outlook template. If I use Word to compose, how do I get into an Outlook email? Simply copy and paste?

Thanks again for looking and offering solutions... --Bill
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Assisted Solution

by:v2Media
v2Media earned 350 total points
ID: 24178279
Try not to interpret my post as directions to do anything. Read the manual at the MS site - all the steps are there. If you would check out the help files at MS for doing a mail merge, all would be explained. It takes about 30mins to an hour to go through - give it a go.
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Author Comment

by:Blardis
ID: 24179180
ok, thanks.
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