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Disable Reply to all with a twist!

Posted on 2009-04-15
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Last Modified: 2012-05-06
This is a difficult one. I think?!

We have been asked to disable the "reply to all" button in Outlook. This is fine, it works using a GPO.
The trouble is that we would like to to disable the button on the toolbar but not menu item under "Actions".

The idea is to stop users that are clicking the button and replying a load of emails copied to a large distro group.

Any ideas welcome...
Thanks,
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Question by:JohnGerhardt
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Expert Comment

by:flaphead_com
ID: 24145728
okay so the root issue is that you dont want them replying all to large DL's.  Why not restrict the DL usage instead of outlook.

To edit the outlook form, you can select Tools, Forms, Design a form

Have look at Message.  Not tried it, but you go to the action tab, you can disable Reply to All.
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Author Comment

by:JohnGerhardt
ID: 24146053
Thanks for your reponse.
The issue is that:
  • Some one sends an email about an issue that concerns all of the employees saying "Next Wednesday because of the inspection eveybody needs to stay until 18:30 rather than 18:00".
  • Somebody then quickly hits reply to all and sends back, saying "I can't need to pick up my child from school".
I don't have a problem with them sending to that DL if they need to.
I know that this should be user training, but I need a solution all the same.
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Expert Comment

by:abhaigh
ID: 24146855
limit the 'accept messages from' rights to only those people who need to be able to send to the list

deny all others
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by:JohnGerhardt
ID: 24150611
I could do that but I dont have a problem with poeple being allowed to send messages to the list if they need to.
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Assisted Solution

by:abhaigh
abhaigh earned 500 total points
ID: 24155549
then you are going to have to undertake the wonderful task of educating your users
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Author Comment

by:JohnGerhardt
ID: 24171894
I knew I was going to get that reponse!
Yours smiling..!
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Accepted Solution

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JohnGerhardt earned 0 total points
ID: 24316776
I have done a lot of research on this and without VBA there is no easy way of doing this.... Unfortunately the only way to really sort it out is to educate user, else someone will be upset.
Thanks for the input.
John
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