We are a 18 Employee Small Business (Printing Company); the employees are spread over 3 locations (9+5+4). We do not have a mail server installed. All email accounts are configured through the ISP that hosts our web site. Every computer that needs to access the email uses outlook. Every outlook has at least 7-8 email accounts setup hence; every outlook application on any particular computer downloads emails for 7-8 users (we need to monitor all the incoming jobs to all accounts related to that particular location).
The disadvantage is that we are allocating 10-15 GB on every computer just so we can access the emails from them; basically its the same data on all the computer, some have more orther less based on the used configured on the particular outlook.
Is Exchange server an over kill for a small company like ours; specially if we have to install it in 3 locations? What is the most feasible solution. Also if we archive the old mails, how easy is it to search through them in outlook (that's why I never archived).
Finally, to trouble shoot we usually log in remotely using Webex; but sometimes the whole experience it pretty slow and frustrating. Is there a better faster solution maybe by creating a VPN between three locations and does that require setting up a Windows Server on all sites?