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Changing list formatting in Pages

Posted on 2009-04-19
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Last Modified: 2012-05-06
I have imported a Microsoft Word document into OS X Pages. The document is lengthy and includes many sections, each of which has the following layout:

     BOLD SECTION HEADER
     1. This is the first point
     2. This is the second point
          a. This is a sub-point
          b. This is another sub-point
               * occasionally there is a third level point
     3. This is the third point

There are some additional variations on this basic theme.

The document imported very nicely, with one exception. In each section in the original, the numbering starts at "1". However, in the import, the numbering continues rather than restarting.

I have tried to follow the instructions in the user guide to change the list styling without success. According to the instructions, if I change the list styling, then access the style drawer, the style of the changed list style will have a red arrow. No such red arrow shows. When I click the down arrow adjacent to the style, the "redefine style according to selection" item is dimmed.

There is one thing I am remembering from Word, which may be a factor here -- there is a feature in Word that allows controlling the restarting of numbering based on outline "levels", and this feature is set in the Word document.

It appears that this feature is not supported in Pages, and I would have to renumber each section by hand.

Is there any help for this?
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Question by:jasimon9
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9 Comments
 
LVL 41

Expert Comment

by:Eoin OSullivan
ID: 24182511
In Pages ... look in the Text Section of the Inspector at the Lists sub-section (See attached image) .. you'll see an option to restart numbering in numbered lists.
ListNumbering.png
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Author Comment

by:jasimon9
ID: 24183539
The question is not "how do I find the setting to restart numbering."

The question is "how do I modify the format of a an existing list" -- according to the instructions, a "red arrow should appear and the choice to modify the format to match the selection" should be enabled. But the red arrow does not appear, and the choice to modify the format to match the selection is not enabled.
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LVL 41

Expert Comment

by:Eoin OSullivan
ID: 24183631
The red arrow ONLY appears when you modify some of the style settings on an existing piece of text.

So you'll need to modify the font or something on one of your lists and then create a style variation.
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Author Comment

by:jasimon9
ID: 24184155
As stated in my original post:

1. I modified the "restart numbering"
2. No red arrow appears.

Exact words of original post:

According to the instructions, if I change the list styling, then access the style drawer, the style of the changed list style will have a red arrow. No such red arrow shows. When I click the down arrow adjacent to the style, the "redefine style according to selection" item is dimmed.
0
 

Author Comment

by:jasimon9
ID: 24184529
As stated in my original post:

1. I modified the "restart numbering"
2. No red arrow appears.

Exact words of original post:

According to the instructions, if I change the list styling, then access the style drawer, the style of the changed list style will have a red arrow. No such red arrow shows. When I click the down arrow adjacent to the style, the "redefine style according to selection" item is dimmed.
0
 

Author Comment

by:jasimon9
ID: 24184593
Here is what I have discovered:

I could achieve the desired styling by creating a new list style, and modifying the existing styles, with two caveats:

  1. Every time I start a new section, I would have to manually reset the "restart numbering". This can be done automatically in Word. I am suspecting their is a design element or bug in Pages such that the "restart numbering" attribute is not actually included in the list style. If it were included, you could set it into the style. But when you change this attribute, the "arrow does not turn red", implying that Pages does not consider that to be a modification to the list style, and therefore is not included in the list style. I don't see any way around this.
  2. I will have to manually do some one-time reformatting of the converted document.
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LVL 41

Accepted Solution

by:
Eoin OSullivan earned 1500 total points
ID: 24184663
Sorry, but on my last posting .. I mentioned changing the "style" .. not the restart numbering setting .. unfortunately the restart numbering option is NOT part of the style of the text .. and therefore is not linked to the text.

The red arrow ONLY appears when you change other attributes of text such as font, size, colour, tabs, etc.


0
 

Author Comment

by:jasimon9
ID: 24185647
What you say about the "restart numbering" not being part of the style is consistent with what I have observed. And makes your previous suggestion make more sense.

As I also said, it looks like I can probably get what I want with the exception of "entering the section heading and pressing enter, and having the number 1 of the first point showing up automatically."  So for now the workaround is to manually restart whenever I create a new section. This is an acceptable workaround.

While I said this was possible in Word, it is in fact not easily done, and required quite an elaborate setup that I am just used to, having used it for so many years. It uses the feature of linking a style to an outline level, and the feature that renumbering can be controlled by the change of outline level.

I have observed in Pages that the List style arrow does turn red after certain changes are made, but have not been able to reproduce it reliably. Also, I while trying to get it to work, I have sometimes made certain changes which caused all of the 212 sections to restart numbering at 1, which is what I want. But I have not been able to reproduce this reliably either so far.
0
 

Author Comment

by:jasimon9
ID: 24355078
As a result of input so far, I conclude there is no way to set up styles that do what I want (namely, to automatically restart numbering after an intervening style). So I manually reset all the sections to restart at 1.

Since eoinosullivan came closest when saying "... unfortunately the restart numbering option is NOT part of the style of the text .. and therefore is not linked to the text" I will award points.
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