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Exchange 2007 - blocking distr. list email

Posted on 2009-04-20
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Last Modified: 2012-05-06
I have just blocked emails from being sent to a large distribution list. Supervisors wanted people to get an email sent back that their email has been blocked and to see their supervisor to get the email sent. Supervisors are authourized to send email to this distribution list.

The problem is that the one email they get back is very large and lists each person on the list with the returned message to see their supervisor after each email address in the list.

Is it possible to have the email sent back with one notice simply saying you can't send to the list and to see the supervisor.
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Question by:shornesr
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9 Comments
 

Author Comment

by:shornesr
ID: 24192972
Here is just a small portion of the single email that gets returned to the unauthorized user...

=============================================================================

Delivery has failed to these recipients or distribution lists:

recfipient1@xxxxxx.com
Your message to SISD Staff was not delivered because you are not authorized to send messages to this address.

Please see you Supervisor or Principal to have messages sent to SISD Staff.


recfipient2@xxxxxx.com
Your message to SISD Staff was not delivered because you are not authorized to send messages to this address.

Please see you Supervisor or Principal to have messages sent to SISD Staff.


recfipient3@xxxxxx.com
Your message to SISD Staff was not delivered because you are not authorized to send messages to this address.

Please see you Supervisor or Principal to have messages sent to SISD Staff.


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Author Comment

by:shornesr
ID: 24193568
Just learned how to use these points.
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LVL 65

Expert Comment

by:Mestha
ID: 24195001
How exactly did you set the restriction on the group?

Simon.
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Author Comment

by:shornesr
ID: 24196079
I used a transport rule to only alloe certain people the availability. I then associated a new DSM message.

I am reallt new at this. I followed directions I received from Microsoft TechNet.

It works fine. It restricts to only the authorized people. It is just that the email that is returned to the unauthorized sender is so long and repeats the message for each person in the distribution list.
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Author Comment

by:shornesr
ID: 24196093
sorry for the spell in the previous post.

alloe = allow             and             DSM message  =  DSN message
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LVL 65

Expert Comment

by:Mestha
ID: 24196476
Any reason you didn't simply place the restriction on the properties of the group itself?

Simon.
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Author Comment

by:shornesr
ID: 24196632
I think it was because I couldn't figure out how to change the DSN message for that particular occurrance any other way. I needed a message that said you can't send to that group and please see your supervisor.

It seemed to have a generic DSN message that simply said your email was undeliverable. I didn't want to change the generic DSN Message because it is used in other situations as well.
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LVL 65

Accepted Solution

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Mestha earned 2000 total points
ID: 24199474
From my testing I don't think you are going to fix this. It is either one or the other.
It is due to the way the distribution list is expanded. If you block on the group then it stops it at the expansion point on the originating server. Blocking it at the transport layer means the list has already been expanded and consequently you get an NDR for each message.

Simon.
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Author Comment

by:shornesr
ID: 24199877
Thanks for the explaination. That makes sense.
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