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Public Folder Stores - Do I Need to?

Posted on 2009-04-26
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Last Modified: 2012-05-06
Hi All,

I have an opportunity to break up the existing public folder "mess"  in hand with reducing the 4GB mailboxes and creating some better practices from the end users and IT.

My thinking is to break the large mess into small thus more manageable smaller stores, ultimately to aid in restoration. smaller is better?

Any issues with this, any traps to watch out for? additionally how do you get new stores once created to show in Outlook?

Please advise

We run Exchange 2003 Enterprise Server on 2003 Server.

Thanks

Aalborg
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Question by:AI-SYD
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Steven Wells earned 2000 total points
ID: 24239879
Hi,
You can only have one top level public folder store, so it's probably better to either move contents of public folders to sharepoint or delete. Or, create a new folder and move contents to it and then hide (by removing permissions and then eventully delete.) this way you will ensure that no permisisons are lost and you won't have to worry about system folders.
ie, keep you existing public folder structure and create new top level folders and subfolders, then remove older ones.
You may also like to look at management tasks to remove old content.

Keep it simple approch is always best.

You can always take the store off line and compact/defrag in the future if needed.

Steve
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Author Comment

by:AI-SYD
ID: 24246457
I have found this link http://support.microsoft.com/kb/255077 which sounds like what i want to do.  I need additional confirmation from other experts regarding this topic please.

I have the single exchange 2003 enterprise server installation on server 2003.

Thanks

Aalborg
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Expert Comment

by:Steven Wells
ID: 24255285
Hi, yes that link is of value, but you will have to migrate the system public folder from one to the other. And also remember that outlook will only show one public folder top level tree at a time.

There are problems as you have to remember to move your free/busy and any public forms as well.

It's best to carry out my idea as first mentioned - trust me it will mean less hard work and potential problems. Having said that, you can create a new public folder tree, however, you will then need to point clients to the new tree.
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Author Comment

by:AI-SYD
ID: 24256104
Do you you have a link that describes the process of pointing clients to the new tree?

Can you view multiple trees at the same time?

Thanks
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LVL 12

Expert Comment

by:Steven Wells
ID: 24256439
Hi,
have a read through this site and it's trees
http://technet.microsoft.com/en-us/library/bb124189(EXCHG.65).aspx

You can't link more than one tree into outlook at a time.

You have to be careful about public folders, especially with outlook 2003 and ealier.

You configure which public folder store clients on a mailbox store users by looking at the properties of the mailbox store.

Hope this makes sense.



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