is it possible to synchronize a machine that never leaves the network?

hello experts,

i'm used to synchronize a volume with my machine which is a netbook,
now we have someone who 's drawing on his machine
which is not a notebook,
i was wondering if it's possible to synchronize his work with our server,
same thing as i'm synchronizing my netbook.

if it's possible  how to do it?
Erwin PombettAsked:
Who is Participating?
SCCMCanuckConnect With a Mentor Network AnalystCommented:
So far this is what i understand:

1. You have a central file server on which data is hosted.
2. Your personal computer is a mobile machine that leaves the office with you.
3. Your coleague has a stationary machine that stays in the building.
4. You both access the same shared folder to access data.
5. You would like to ensure that the newest copy of data is always being stored on the server.

The above being true my suggestion is as follows:

1. Configure the share on the server such that both of your user accounts have access to it. Map this drive to each of your computers.
2. Instruct your colleague to save his work to the mapped network drive. As well, you should do the same. Everytime he saves changes to the documents he works on those changes will be saved on the server copy of the data.
3. For your situation i would continue to work on the data files located on the server in real-time as well. Configure your offline files to syncronize with the server at logon and logoff. This way when you logoff the data located on the mapped network drive will syncronize with the local offline files folder on your laptop allowing you to work on the files at home. When you come in in the morning and login to the network the offline files folder on your laptop will syncronize with the mapped network drive on the server along with any changes on the data you made at home.

I hope this achieves the goal that you are wishing to accomplish. However i am still somewhat puzzled at what you are trying to accomplish. Your description is somewhat vague.

If this does not provide you the solution you seek Microsoft offers a free tool that acts as an extension to ffline files called SyncToy. It is available here:

Please let me know if i can provide further clarification or assistance in any way.
SCCMCanuckNetwork AnalystCommented:
A few questions. Why are you simply not working off of a file server and saving your work to a common Share that you both have access too?

Secondly when would you like to have the files syncronize? Logon, Logoff?

Erwin PombettAuthor Commented:
thank you for the answer,

the idea is just to be able to work out of the server,
i'd like him to work locally, and synchronise 3, 4 times in the day.
i dont want to copy, would not it take more time?
i think windows can do it faster. t

for the sync, i'd like to trigger it when i want.

thank you in advance

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SCCMCanuckNetwork AnalystCommented:
If all you want to do is make sure that any files hes working on are updated as he saves his changes then simply map a network drive on both of your computers to a common share on the Server and save any files you create to this folder. This will be especially viable since his computer is stationary and does not leave the network. I am not sure why you want to bother syncronization of files. It is designed specifically for users that are not connected to the network an leave yout building with the laptop on which they work.
Erwin PombettAuthor Commented:
hello, sorry for the delay, i'm in europe....i left work in the intervall ;o)

ok, that's exactly what i don't know:   what happend if the volume is just mounted?
are files local too? because in my case, the folders are copied localy too, since
i have the synchronisation.

if my collegue has to work with files that depends
on lots of files.....
lots of data should be transfer to the  server, where  the real data are saved? am i right?
 if so, wouldn't it be more less efficient just to mount the volume conversely to my situation
where i can synchro a few times a day?

hope you understand what i'm trying to solve,
i need to have that DAO machine in the network working as fast as possible.  

thank you very much for your further help.
SCCMCanuckNetwork AnalystCommented:
Part of my lack of understanding is why you both need to work on local copies of the files?
Erwin PombettAuthor Commented:
just because i thought it was faster to work locally
that to work on the server....
is my lack of knowledge about how windows deal with this...

is it as faster to work on the server that work locally?

SCCMCanuckNetwork AnalystCommented:
This is completely dependant on a number of factors:

1. How many people would potentially access the file store on the server at any one time? Is it just the two of you?
2. What type of hardware is in the server?
2. What speed is your network 10MB, 100MB, 1.0GB?
3. What types of files would you intend to work on? What size could each individual file potentially become?

If you are simply storing and working on common word and excel documents simply sharing them from the server and working on them in real time will work fine. It is when you start working on large files like uncompressed videos that you will want to be working on a local copy and then storing a final compressed version of the file on a file server.

One thing you need to keep in mind is windows was designed to allow it to act as a file server if someone so wishes to make it so. Meaning the ability to work on files in real time in a shared environment is one of the reasons to have a windows file server in the first place. From how it sounds, based on the information you have provided i woudl say you are completely under-utilizing your file server. Offline files is soley intended for mobile users that wish to work on documents when the file server is not accessible, such as when they are at home. For a stationary workstaion like your colleagues, i would simply have him connect to the share in real time and work on the files saving to the server.
Erwin PombettAuthor Commented:
hello Binarymine,  (greate name btw.)

thank you for the explanation,

for answer the questions:
1.  2 people would access the files.
2.  the server is an HP proliant, 5 years old,  with scsci HD,
2. network 100MB.  <- how can i check, is it the switch only who inform me with the inscriptions ?
3. files form inverntor DAO, ca. 20 files at the same time, files can grow up to 5mb.

as information, we share other files on the server.

does it still same tip ?
" i should use it as share in real-time and work on the files saving to the server.

thank you in advance for your help.
SCCMCanuckNetwork AnalystCommented:
My pleasure Toshi :)

Up to 5mb files wont shouldnt cause any problems when working on them in real-time from the file server. I would recommend trying out the above method that i described and see how it works for you. Test it on backup copy's of the files that you and your collegue will share.

Just an FYI the speed of your network is not soley based on your switch. If you have a switch that runs at 100MB connected to a computer with a 10MB NIC you wills till only run at 10. You are correct however that the switch will have its speed written on it. For windows you can find out in the properties page of your network interface in windows to find out its speed.

Again, test the above solution. Everything i have described is based on theory and what i have done through my career, however ever situation is different and i cant stress the test...test...test mentality enough.

Let me know how you make out :)
Erwin PombettAuthor Commented:
So Binary,
My collegue and it's computer haven't a good relation for the moment,
I ask my boss to by a new machine for the DAO - indeed the processor is almost all the time to noisi ;o) and busy.
we asked offers, we gonna order the machine this week,
i will try then as you enlighted me, i keep in touch, once i make out i'll let you know ;o)

I get back to you soon,  i wont accept for the moment as i prefer to keep the thread in my unsolved list - they are easy ,for me, to find.
SCCMCanuckNetwork AnalystCommented:
Not a problem Toshi. I just hope it works out for you
Erwin PombettAuthor Commented:
Hello Binarymine,

i havent forget to get back to you with my results,

The machine is ready, it "rocks" ;o)
silent, fast, .......mhhh expensive too ;o)

the DAO Software contains a integrated verioner,
next week i'll try to have the differents following tset done :

- time duration when opening from versioner, with versionner in 2003 server,
- time duration when opening same files from versioner installed locally.

i hope i'll find small differences, anyway, i'll back to you soon ;o)
SCCMCanuckNetwork AnalystCommented:
Hi Toshi,

Have you had a chacne to try my suggestions? How is the new machine running?

Erwin PombettAuthor Commented:
Hello Binarymine,
a consultant come to our office and install a special tool which stand for a versioner,
he installed it in the 2003 server, now colleagues work on their workstations and the versionner soft controls everything.

are you a mime specialist  ?

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