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How to add a check counter in MS Word 2003?


I created these nice receipts with my company logo with a "Receipt Number" on the bottom right of the check. I added a "AutoNumLgl" field that shows a value "1" and then "2" , etc.   There are only two problems with this... First, I would like the value to start at 500 instead and second, I would love to have leading "0"s so that my receipts would be numbered like this:  "000500", "000501", "000502", etc.  Is there a way to do this in Word 2003?

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bganoush
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bganoush
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Joanne M. OrzechManager, Document Services CenterCommented:
Is this a template or what?  There are many similar questions here on EE....one of which is:
http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/Word/Q_22942858.html

Suggesting using a mail merge...but I've seen other ways.  How and when would this document receive it's numbering?  Will they be created "on the fly" and separately as you need them?  Or printed off in batches or how?


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bganoushAuthor Commented:


Well.. I was able to add a "FIELD" and using the "AutoNumLgl" value to prefill the number on each check and then I made three copies of my receipt on each page and then I duplicated that copy 100 times to have 100 pages...

I heard that it is possible to use VB to format some text which can be inserted into a field using the "=(formula)" field type but the sample I saw assumed that there was only one page and the number was incremented on each "print".
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Joanne M. OrzechManager, Document Services CenterCommented:
So... are you happy with what you have or do you need further assistance?
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bganoushAuthor Commented:

No, I don't have anything yet ...   my two problems are not solved... The AutoNumLgl starts at 1, and you can't pad it with zeroes....

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bganoushAuthor Commented:

I would like to start at 500 and have this format:  "000001"
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dlc110161Commented:
I think you will need to use SEQ fields and add formatting to it. See http://gregmaxey.mvps.org/SEQ_Field_Numbering.htm for help on getting the Seq field setup. You might also find this article helpful. http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=32

Therefore, I think your first SEQ field should look like:
{ SEQ A \r 500\# "000000" } - which will return 000500

(Remember the {} are inserted using CTRL+F9)

Dawn Bleuel
Word MVP
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bganoushAuthor Commented:

Genius... pure genius..

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bganoushAuthor Commented:

I ended up using SEQ like this:

First one:  { SEQ rcptnum \r 500 \# "000000" }

The rest:  {SEQ rcptnum \# "000000" }

Thanks!
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dlc110161Commented:
I'm glad the SEQ field will work for you!

Dawn Bleuel
Word MVP
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