How do I transfer Outlook data from one computer to another?

Posted on 2009-04-28
Last Modified: 2012-05-06
I have been using MS Outlook 2003 on a computer which I have now replaced with a new one, running Outlook 2007.  I want to transfer my Outlook  data files ( calendar, old email, archived files).  Can I copy over the relevant files to the new computer, and which ones would iI select?
Question by:dpapco

    Expert Comment

    All you have to do is transfer your PST file.
    for more indepth instructions please visit the microsoft link below.
    Follow the heading
    "How to transfer Outlook data from one computer to another computer"
     Use this section to transfer the data that you saved in a .pst file from one computer to another computer.

    Hope this solved your problem



    Author Comment

    Thanks;  I am assuming that the process will over-write any new data that has been generated in the new Outlook setting?
    LVL 97

    Expert Comment

    Hello dpapco,

    1. Transfer your emails and contacts by copyinging up the PST file.  Also archives are stored as PST files.

    2. Transfer your other settings with Save My Settings Wizard;en-us;826809

    3. Transfer your accounts settings: Open your registry editor and navigate to the following key:

    HKEY_USERS\S-1-5-21-xxxxxxxx-xxxxxxxx-xxxxxxxx-xxxx\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook

    Export the entire Outlook key to a file. You've now backed up your email accounts. To restore the backup to another computer, simply import the backup into the new computer's registry. You may need to delete the Outlook key off the new computer first.

    Other ways to backup your account settings:

    More reading: Outlook Backup, Restore, or Move Data

    Hope this helps!

    Author Comment

    Thanks, war1,  If there is more than one email address using Outlook, is all date stored in the same .pst file? ( If not, how are they distinguished?) Also, are archived items stored in the same file, or do they need to be recovered from archive before a transfer can be made?
    LVL 97

    Accepted Solution

    If two accounts are using POP3 access, their emails will be in same pst file, <profilename>.pst

    Archive file is separate archive.pst.  You may have more than one and may be located in different folder or network.  You should open the archive.pst file in Outlook to verify the emails are there.  File > Open and navigate to location of archive.

    Featured Post

    How your wiki can always stay up-to-date

    Quip doubles as a “living” wiki and a project management tool that evolves with your organization. As you finish projects in Quip, the work remains, easily accessible to all team members, new and old.
    - Increase transparency
    - Onboard new hires faster
    - Access from mobile/offline

    Join & Write a Comment

    Article by: Leon
    Software Metering within our group of companies has always been an afterthought until auditing of software and licensing became a pain point. Orchestrator and SCCM metering gave us the answer and it was an exciting process.
    Technology opened people to different means of presenting information, but PowerPoint remains to be above competition. Know why PPT still works today.
    The view will learn how to download and install SIMTOOLS and FORMLIST into Excel, how to use SIMTOOLS to generate a Monte Carlo simulation of 30 sales calls, and how to calculate the conditional probability based on the results of the Monte Carlo …
    The viewer will learn how to create a normally distributed random variable in Excel, use a normal distribution to simulate the return on an investment over a period of years, Create a Monte Carlo simulation using a normal random variable, and calcul…

    755 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    19 Experts available now in Live!

    Get 1:1 Help Now