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Transfering e-mails in GroupWise

Posted on 2009-04-29
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Last Modified: 2013-11-12
An employee has access to a previous employees e-mail.  And that previous employee's Archived email as well.  I have been told to delete the old employees e-mail account; but, I must transfer the archived e-mails to another user.  How can I do this?
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Question by:Pkafkas
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ZENandEmailguy earned 2000 total points
ID: 24265036
Does the other user exist already in your system?

If so, does the "other" user have an archive?

If not, you can use the fidedit utility from Novell to change the FID on the existing "old employee" archive and make it the same FID as the "other" employee.

If so, you can still do the same as if the "other" employee didn't have an archive but you'd need to store the archive in a different directory than the exist "other" employee's archive.  To access the "old" archive, you'd go to Tools | Options | Environment | File Locations and change the archive file location to the "old" if you needed access to anything.  If the "other" needed the existing archive back, you'd go through the steps to change the path back.

In order to combine the archives, I'd suggest un-archiving the "old" employee archive back into their live mailbox, creating some shared folders and sharing those folders with "other".  Then have "other" archive everything into their own personal archive.

Hope that helps.

Scott
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by:Pkafkas
ID: 24265915
Does the other user exist already in your system?  Answer: Yes.

If so, does the "other" user have an archive?  Answer: Yes.

I like the 2nd suggestion.

"In order to combine the archives, I'd suggest un-archiving the "old" employee archive back into their live mailbox, creating some shared folders and sharing those folders with "other".  Then have "other" archive everything into their own personal archive."

I will talk about htis and disucss this with my manager and then see wahat we will do.

Thanks.
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by:Pkafkas
ID: 24269673
Question, if one does teh 2nd option:

"In order to combine the archives, I'd suggest un-archiving the "old" employee archive back into their live mailbox, creating some shared folders and sharing those folders with "other".  Then have "other" archive everything into their own personal archive."

Then delete the 1st user's e-mail account.  Will those e-mails assoicated with that user (even though they are shared with the other user, dissapear as well?
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by:ZENandEmailguy
ID: 24270036
Once you've shared the folders with emails in them, create non-shared folders in the "other" account and drag all of the email in the various shared folders into the non-shared folders of the "other" account.  They will become "owned" by the "other" user and no longer under the control and hence subject to delete when you delete "old" user.

Hope that helps.

Scott

P.S. Be sure that when you share from "old" to give "other" full read, edit, delete rights or "other" won't be able to drag messages from the shared folders into the non-shared folders of their own account.
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