[Last Call] Learn how to a build a cloud-first strategyRegister Now


Automatically grant users access to Outlook calendar/contacts through Exchange Server?

Posted on 2009-04-29
Medium Priority
Last Modified: 2012-05-06
Is there a way to setup permissions all all new users (and possibly modify existing users) Exchange accounts so that a certain set of people automatically have access to their Contacts as well as Calendar?

I've added users to our Exchange Server, but in order to get their Contacts/Calendars shared I've had to manually share it with the users that need access from the person in question's machine - not very efficient.

I'm looking for a way that I can do this all server-side if possible, and automate it as much as possible as well. Are there security groups and whatnot I can create that'll handle this? If nothing else, is there a way I can do this from my own PC without having to head to the other side of the building to simply add more people to the share's allowed user list?

Thanks in advance!

Question by:Sootah
LVL 17

Expert Comment

by:Andres Perales
ID: 24266096
This is more of a user training issue.  The have controll of their mailboxes and should control who has access to them, not just allow everyone to everyone else calendar!

If you need a calendar that everyone can see and use, then setup a calendar in a public folder or setup Windows SharePoint Services on a server and use the web version of the calendar and then allow your users to sync that calendar with their outlook, if you are using Office 2007 you will get bi-directional syncing.

Author Comment

ID: 24266784
As this is a work environment it's not really a choice as to whether or not their calendar/contacts are shared; which is why I'd like to find a way to automatically do this when an Exchange account is created, as well as an easy way to update existing accounts.

Author Comment

ID: 24266791
Plus we all know training the end user is generally a nightmare.

I'd prefer to find a quick way to do this all myself so I don't have to go fix their screwups. :)

Modern healthcare requires a modern cloud. View this brief video to understand how the Concerto Cloud for Healthcare can help your organization.

LVL 10

Expert Comment

ID: 24267742
There isnt much you can't do with Exchange 2007 and Powershell.
Anything you can do in the GUI can be scripted.
LVL 65

Accepted Solution

Mestha earned 2000 total points
ID: 24268477
At the folder level it is a per user setting and is stored in the mailbox. I don't think it can be manipulated server side very easily. I certainly haven't found a way, nor a way to set it by default.

It has required the use of Full Mailbox permissions to a special account so that a tool called Set Perm can be used. You can also use pfdavadmin to set the permissions.
However there is nothing that you can do as an administrator to stop the users from removing the permission on the folder.

LVL 17

Expert Comment

by:Andres Perales
ID: 24270305
I still think that you are looking at a security nightmare, again if you need everyone to see common calendar then utilize a public folder calendar, or a sharepoint calendar!
And you also need to stop under estimating users!  

Author Closing Comment

ID: 31576245
Unfortunately, I've had to do the sharing manually. I have setup a group to make this easier, but manual it is..

Featured Post

Veeam and MySQL: How to Perform Backup & Recovery

MySQL and the MariaDB variant are among the most used databases in Linux environments, and many critical applications support their data on them. Watch this recorded webinar to find out how Veeam Backup & Replication allows you to get consistent backups of MySQL databases.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

As much as Microsoft wants to kill off PST file support, just as they tried to do with public folders, there are still times when it is useful or downright necessary to export Exchange mailboxes to PST files. Thankfully, it is still possible to e…
This article will help to fix the below errors for MS Exchange Server 2016 I. Certificate error "name on the security certificate is invalid or does not match the name of the site" II. Out of Office not working III. Make Internal URLs and Externa…
This video discusses moving either the default database or any database to a new volume.
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…
Suggested Courses
Course of the Month17 days, 18 hours left to enroll

830 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question