Solved

How would I calculate how much our office printers are costing us?

Posted on 2009-05-05
3
182 Views
Last Modified: 2012-05-07
Does anyone know of a good way to calculate a monthly expense for printers for a mixed environment? We have 2 small offices with about 20 people who all have their own printers. I am trying to talk management into printing to a "main" printer, but it would help if i had numbers to back me up. We don't have a standard printer, we have just ordered the medium line laserjet when we hired new people. Any ideas?
0
Comment
Question by:j_crow1
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
3 Comments
 
LVL 6

Accepted Solution

by:
0791882310 earned 125 total points
ID: 24305481
well.... you could look up the average power consumption for each printer... and then show the difference between those 20+ printers to one high end laser jet... also, medium sized jaser jets, the toner is expensive, and they also need drum replacements... which for 20+ printers would be crazy expensive as compared to one high end printer that can take the load of all the other printers... and on most higher end printers the click count on toner and drums are higher... also service.. it's cheaper to get one machine serviced then 20... also the cost of usb cables when a new printer is hooked up (i know, small amount but hey... every penny counts)... plus the cost of someone to setup and install the printer (about 20 minutes when installing a new printer through usb) when it's about a 2 minute setup for a networked printer.... and last but not least... per user usage can be monitored more efficiently with everyone printing to a central printer... and you can set quotas...
0
 
LVL 38

Assisted Solution

by:hdhondt
hdhondt earned 125 total points
ID: 24313296
For each of the consumables, divide the purchase price by the estimated life. Add all these together, and you have an approximate cost per page. Don't forget to add things like fusers, etc, which are not listed as consumables for some printers, but still need to be replaced.

For example, say a colour laser has colour cartridges costing $200 each for 5000 prints, a black cartridge is $150 for 7500 prints, an imaging unit for $300 and 25000 pages, a transfer roll for $75 and 25000 pages, and a fuser for $400 and 100000 pages. That works out as:

200/5000*3 = $0.12 (3 colours)
150/7500 = $.02
300/25000 = $0.012
75/25000 = $0.003
400/100000 = $0.0004

Total = $0.1554
0
 

Author Closing Comment

by:j_crow1
ID: 31587215
I ended up looking up the average power consumption of the different printers and going that route - thanks for the help guys.
0

Featured Post

Forrester Webinar: xMatters Delivers 261% ROI

Guest speaker Dean Davison, Forrester Principal Consultant, explains how a Fortune 500 communication company using xMatters found these results: Achieved a 261% ROI, Experienced $753,280 in net present value benefits over 3 years and Reduced MTTR by 91% for tier 1 incidents.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

How to solve seemingly unsolvable printer issues. Users sometimes run into printing issues where all the normal steps do not seem to work. Well the steps below can show users how to take one extra step beyond the normal steps needed to remove old…
Causes of paper jams:The following are the main causes of paper jams. Guides:If the guides for the paper are not set correctly they may cause the paper to enter at an angle. You should ensure that the guides are set correctly for the paper type a…
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…
In an interesting question (https://www.experts-exchange.com/questions/29008360/) here at Experts Exchange, a member asked how to split a single image into multiple images. The primary usage for this is to place many photographs on a flatbed scanner…

737 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question