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Emailing a form as plain text.

Posted on 2009-05-05
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Last Modified: 2013-11-28
I have some reports I email as plain text. Because of the size of the body I created a table with a memo field so I can reference the table and record to insert into the body for that particular form. How do I go about referencing the table and record that I want shown in the body of the email?

I would like to replace the text

"Your support request has been resolved - If you require additional action or have questions regarding this case please reply to this email with a detailed explanation."

with the value in the memo field from table "strings" record "1"
'------------------------------------------------------------
' cmdEmail_Click
'
'------------------------------------------------------------
Private Sub cmdEmail_Click()
On Error GoTo cmdEmail_Click_Err
 
    On Error Resume Next
    DoCmd.SendObject , "", "", DLookup("[E-mail Address]", "Users", "ID = " & Forms![Call Details]!Caller), "", "", Replace(Replace("Call |1: |2", "|1", Nz(ID, "")), "|2", Nz(Title, "")), IIf(Form.Description.TextFormat = 1, PlainText(Description), Description) + Chr(13) + Chr(10) + "Your support request has been resolved - If you require additional action or have questions regarding this case please reply to this email with a detailed explanation.", True, ""
    If (MacroError.Number <> 0) Then
        Beep
        MsgBox MacroError.Description, vbOKOnly, ""
    End If
 
 
cmdEmail_Click_Exit:
    Exit Sub
 
cmdEmail_Click_Err:
    MsgBox Error$
    Resume cmdEmail_Click_Exit
 
End Sub

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Question by:timamartin
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Accepted Solution

by:
Jeffrey Coachman earned 2000 total points
ID: 24308446
timamartin

You did not specify two key pieces of info:
1. The Name of the field
2. The Specfic Criteria.

So try something like this.
It finds the Value in the "Strings" table in the "YourField" Field, Where the "Record" field is equal to 1
You will have to substitute the missing value for the ones I used ("YourTable" and "Record")


   DoCmd.SendObject , "", "", DLookup("[E-mail Address]", "Users", "ID = " & Forms![Call Details]!Caller), "", "", Replace(Replace("Call |1: |2", "|1", Nz(ID, "")), "|2", Nz(Title, "")), IIf(Form.Description.TextFormat = 1, PlainText(Description), Description) + Chr(13) + Chr(10) + DLookup("YourField", "Strings", "Record=" & 1), True, ""


JeffCoachman
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LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 24308449
Full string as well.
DoCmd.SendObject , "", "", DLookup("[E-mail Address]", "Users", "ID = " & Forms![Call Details]!Caller), "", "", Replace(Replace("Call |1: |2", "|1", Nz(ID, "")), "|2", Nz(Title, "")), IIf(Form.Description.TextFormat = 1, PlainText(Description), Description) + Chr(13) + Chr(10) + DLookup("YourField", "Strings", "Record=" & 1), True, ""

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Author Comment

by:timamartin
ID: 24647433
This worked well -- thank you very much!
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LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 24650912
;-)
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