Solved

Access Query Fill Empty Cells

Posted on 2009-05-08
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Last Modified: 2012-05-06
In Table A, I want to update this table so that if Column B is empty, I will replace the value for that row with the value in Column A. If Columnb B is not empty, then the value in Column B will remain.


Example 1:

Row 1      Column A = "Dog"        Colmn B = " " (empty cell)
then this is updated to:
Row 1      Column A = "Dog"        Column B = "Dog"

Example 2;

Row 2     column A  = "Dog"         Column B = "Cat"
then this row will remain as it is since B was initially filled.

I prefer a non-SQL solution (i.w. how would I arrange this in the Query Design window using criterias and expressions.

Thanks.

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Comment
Question by:tahirih
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8 Comments
 
LVL 65

Expert Comment

by:rockiroads
ID: 24337245
how about this

update mytable
set colb = cola
where isnull(colb) = true
0
 
LVL 65

Expert Comment

by:rockiroads
ID: 24337262
given your example, what is actually in colb, is it totally empty? or is there a space or something? to handle empty strings or space in it

update mytable
set colb = cola
where trim$(nz(colb,"")) = ""

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LVL 65

Accepted Solution

by:
rockiroads earned 450 total points
ID: 24337284
note, with the isnull, you can do this also

update mytable
set colb = cola
where colb is null
0
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Assisted Solution

by:greyhuman
greyhuman earned 50 total points
ID: 24337288
Simple USE

IF ISNULL(B) Then B=A
ELSE B=B
0
 

Author Comment

by:tahirih
ID: 24337313
Please offer how I can create Table C table from Table A, and leave Table A unchanged, but the new Table C will have the udpates. The following did not work:

UPDATE A INTO C SET Div = Dept
WHERE trim$(nz(Div,""))="";

Thanks.
0
 
LVL 65

Expert Comment

by:rockiroads
ID: 24337344
You cannot do a update when creating new, it will have to be a insert

this is an example of a make table query, it will create tablec for you

select cola, nz(colb,cola)
into tablec
from tablea


to use existng table

insert into tablec (cola, colb) select cola, nz(colb, cola) from tablea


the above statements copies all rows including those where colb is not null but it will contain cola value in it if null

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LVL 65

Assisted Solution

by:rockiroads
rockiroads earned 450 total points
ID: 24337347
if u just want the records with nulls in it, just extend the select so you add in where colb is null
0
 

Author Closing Comment

by:tahirih
ID: 31579500
Thanks.
0

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