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Crystal Reports Where clause in a formula

Posted on 2009-05-08
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Last Modified: 2012-08-13
I am trying to write a formula that does a count on a data set with a WHERE clause.  I have 2 columns of data:  NAME and TASKS.  I want to do a count of the NAME WHERE that person has 1 or more TASKS.

I am not sure how to put the WHERE clause into the crystal formula.  Is there another type of function/operators I should be using?
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Question by:szadroga
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Expert Comment

by:wellhole
ID: 24338078
You should look into creating a subreport and pulling the information from that.
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Author Comment

by:szadroga
ID: 24338133
There is no formula I can write?  
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LVL 100

Expert Comment

by:mlmcc
ID: 24338628
Try this idea
Add a group by Name

In the report header add a formula
WhilePrintingRecords;
Global NumberVar NameCount := 0;
''

In the group header or footer add a formula
WhilePrintingRecords;
Global NumberVar NameCount;
If Count({TaskField},{NameField}) > 0 then
    NameCount := NameCount + 1;
''

In the report footer
WhilePrintingRecords;
Global NumberVar NameCount;
NameCount

mlmcc
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Author Comment

by:szadroga
ID: 24338742
I think i have realized my problem, i am trying to a count on a summary field.  I keep getting an error message that this field cannot be summarized.  Is there a way around this?
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Expert Comment

by:mlmcc
ID: 24338754
You have to do it manually using a method I outlined.

mlmcc
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Author Comment

by:szadroga
ID: 24338793
When I get to COUNT line, I get the error message because the TaskField is already a formula field.

In the group header or footer add a formula
WhilePrintingRecords;
Global NumberVar NameCount;
If Count({TaskField},{NameField}) > 0 then
    NameCount := NameCount + 1;
0
 

Author Comment

by:szadroga
ID: 24339582
I fixed the summary issue by doing all the summarizing in the SQL query before being brought into Crystal.  But when i insert the two fields into the Count(), i get an error message (see image)
error.jpg
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Accepted Solution

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mlmcc earned 500 total points
ID: 24340176
You need to have a group in the report for FullName.

mlmcc
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