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Export Access Table to a specific sheet in an existing Excel file

Posted on 2009-05-08
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Last Modified: 2013-11-27
I currently have code listed below in the form of a Microsoft Access application that copies an Excel Spreadsheet from a centralized template and pastes a new copy of it to a local location for the user to enter data on for a current incident, then save it or e-mail it without corrupting the original template.  A lot of the data requested in the Excel template is already in my Access DB and I have written a query (qry_Investigate) that asks the user what incident# they are working with and creates a local table (local_tbl_Investigate_Temp) isolating this information for them.  I would like to incorporate into my code the ability to export the information from this Access table into the second worksheet of the opened local Excel workbook (F:\FM Accident Invest Write-in.xls) from Sheet2!A1:Sheet2!P1 (16 data items), then have the template on Sheet1 of the workbook populate the associated fields so the end user does not have to re-type data already stored in the DB.

Please note: I use this code for a lot of forms that I pull from a central location.  So, I have a table (tbl_Path) that stores the locations of each template.
Private Sub Run_Report_Click()
 
Dim db As Database
Dim path_RST As Recordset
 
Dim path_STR As String
Dim image1_Src As String
Dim image1_Dst As String
Dim fname1 As String
Dim pfname1 As String
Dim msg As Integer
Dim msg2 As Integer
Dim fs
 
Set db = CurrentDb
Set path_RST = db.OpenRecordset("tbl_Path", dbOpenDynaset)
Set fs = CreateObject("Scripting.FileSystemObject")
 
image1_Src = path_RST![path]
image1_Dst = "F:\"
fs.CopyFile image1_Src, image1_Dst
fname1 = Right(path_RST![path], (Len(path_RST![path]) - 30))
pfname1 = image1_Dst & fname1
msg = MsgBox("The copy of this spreadsheet you are viewing has been saved to your (F:) drive and named: " & fname1, vbOKOnly, "Working Copy")
    
FollowHyperlink pfname1
End Sub

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Question by:jmcclosk
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6 Comments
 
LVL 16

Expert Comment

by:Chuck Wood
ID: 24338143
I recommend using the DoCmd.TransferSpreadsheet function.
DoCmd.TransferSpreadsheet, acSpreadsheetTypeExcel9, "TableName", "FilePathAndName", True ' HasFieldNames(Boolean)

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Accepted Solution

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Rey Obrero (Capricorn1) earned 2000 total points
ID: 24338177
this code will export tableX to specified name of sheet of  the excel file

DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, _
      "tableX", "C:\myExcel.xls, True, "NameOfsheet"
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LVL 16

Expert Comment

by:Chuck Wood
ID: 24338218
Sorry, I left out the acExport.
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, "TableName", "FilePathAndName", True

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Author Closing Comment

by:jmcclosk
ID: 31579557
It works great!  Thanks!
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Author Comment

by:jmcclosk
ID: 24338405
Both of you had the same solution. cwood-wm-com posted it four minutes faster, but left out a needed part of the command (which was corrected).  Since it was so close time-wise, and you both had the same answer, I felt it was only right to give the points to capricorn1 because he got all of it on the first try. Sorry...
Thanks to both of you!
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LVL 16

Expert Comment

by:Chuck Wood
ID: 24338415
Absolutely right. You are welcome.
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