I have an Exchange Server 2007 environment with approximately 100 users. We make use of resource mailboxes for scheduling conference rooms & equipment but still use a variety of manual processes for such things as vacation requests.
To me, a vacation request process looks an awful lot like a meeting request so I am trying to setup a company-wide calendar for vacations and holidays. When planning a vacation, users would be required to submit a "meeting request" to the calendar. The calendar resource account is setup to place the schedule item on the calendar and tentatively accept the request, then forward the request to the calendar delegate (the HR Manager) for approval.
All of this works great!
Now for the question ... the "tentatively accepted" meeting request message from the calendar uses a standard meeting response form. I would like to make a few modifications to this form, specifically to include some text, such as:
"Your vacation/leave request has been tentatively accepted and placed on the calendar. Before your request can be officially approved, you must fill out the appropriate vacation/leave request form, available on the company intranet, and return the completed form to the Human Resources department. Once HR and your manager have approved the request, you will receive another automated message and your calendar item status will be updated."
Can anyone out there tell me how I can find and modify this form? Also, I would only want this form to be used for this specific resource mailbox so I might need some direction on how to install this form into this specific mailbox profile.
Thanks, I appreciate any help I can get here!