samipk
asked on
data on subreport expands to multiple pages
I have a report that is based on a query and it displays only the current record that i want to view....i have added 2 sub reports to it but i am having a problem with those:
- when there is only 1 or no data entry in each of the subreport the main report shows up fine and i can see only the record that i want to see on one page
- but if there is more then one entry in any of the subreports the page number gets multiplied by that i.e. if there are 2 records in any subreport i get 2 pages of the report containing the exact same data along with the subreport having the exact same data
what i want is the report to just show the record that it is on and also just expand the subreports if there is more data rather then giving me multiple pages of the same data
- when there is only 1 or no data entry in each of the subreport the main report shows up fine and i can see only the record that i want to see on one page
- but if there is more then one entry in any of the subreports the page number gets multiplied by that i.e. if there are 2 records in any subreport i get 2 pages of the report containing the exact same data along with the subreport having the exact same data
what i want is the report to just show the record that it is on and also just expand the subreports if there is more data rather then giving me multiple pages of the same data
ASKER
i have already defined those and the data is linked perfectly the only thing is that is shows the same data multiple times depending on the number of records in the subreport for e.g. if the subreport has 4 records it will shows the whole report along with the subreports 4 times on 4 different pages
here is the query the report is based on...it just shows data for the current record on the form
here is the query the report is based on...it just shows data for the current record on the form
SELECT tblcorp.clientname, tblcorp.contactperson, tblcorp.telephone, tblcorp.tradingaccno, tblcorp.cdcaccno, tblcorp.memorandum, tblcorp.boardresolution, tblcorp.Specimen, tblcorp.poaauth, tblcorp.a4dc, tblcorp.thankyou, tblcorp.dateofaccopening, tblcorp.uin, tblcorp.address, tblcorp.active, tblcorp.commslab, tblcorp.lowerlock, tblcorp.upperlock, tblcorp.dateofclosing, tblcorp.reasonforclosing, tblcorpcomm.changedate AS tblcorpcomm_changedate, tblcorpcomm.prevupperlock, tblcorpcomm.newupperlock, tblcorpcomm.prevlowerlock, tblcorpcomm.newlowerlock, tblcorpcomm.prevcommslab, tblcorpcomm.newcommslab, tblcorpsalesper.changedate AS tblcorpsalesper_changedate, tblcorpsalesper.oldsalesperson, tblcorpsalesper.newsalesperson, tblcorpsalesper.reasonforchange
FROM (tblcorp LEFT JOIN tblcorpcomm ON tblcorp.tradingaccno=tblcorpcomm.tradingaccno) LEFT JOIN tblcorpsalesper ON tblcorp.tradingaccno=tblcorpsalesper.tradingaccno
WHERE (((tblcorp.tradingaccno)=[Forms]![frmcorp]![tradingaccno]));
If your subreport is showing up for EACH related record, then either (a) your subreport recordsource is incorrect or (b) your report or subreport's Groupings are incorrect or (c) as Robert said, your master/child links are incorrect or missing.
Have you added any grouping to the subreport? any to the main report?
I assume the SQL you posted above is for the main report? Can you show the SQL for the subreport?
Have you added any grouping to the subreport? any to the main report?
I assume the SQL you posted above is for the main report? Can you show the SQL for the subreport?
At least show us the Property Sheet of each of the subreports.
(i.e. include a graphic of each with their Link Master Field and Link Child Field filled in)
(i.e. include a graphic of each with their Link Master Field and Link Child Field filled in)
ASKER
@LSMConsulting:i just dragged and dropped the form in the report and as the relationship is defined it linked to the table perfectly...as for the sql it is just has the recordsource set to the corresponding table
@coleventures: i am attaching screenshots....tblcorpcomm is the table source of the subreport and tblcorp is the main table which has the primary key
1.JPG
2.JPG
3.JPG
@coleventures: i am attaching screenshots....tblcorpcomm
1.JPG
2.JPG
3.JPG
What are the Recordsources for the SubReports?
ASKER
there isnt any...its strange but i am able to get the record source option for the report but am not getting any for the subreport ...all i get is the detail i gave in the above screenshot....i am sorry to be such a nob but i just started using reports
ASKER CERTIFIED SOLUTION
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In reporting as well, we have to identify the Master Field and the Child Field so we don't run into the duplication error you are experiencing.
Suppose in your report 'ID' is the key field of the main report and 'OrderID' is the key field of the subreport. If they are the common field then enter "ID" in Link Master Field and "OrderID" in the Link Child Field.
Point to the object which is the subreport and right-click, choosing Properties and go to data tab to find the Link Fields.
Robert
Louisiana USA
LinkFields.jpg