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hermes829

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Updating pivot tables in a workbook

Whenever I run the macro below more than once I get this error message: "Excel cannot complete this task with available resources. Choose less data or close other applications." And then I get a VBA error message that says, "Run-time error '5': Invalid procedure call or argument."

I need to apply a macro that updates pivot table ranges across an entire workbook, my first attempt at this was to make one macro but I got the error message above. What I did then was to split the macro into three pieces. I run one macro and then it would update the pivot tables in sheets: "Center", "Sony", "Howard", and "Conference". Then i would run another macro that would do it in the sheets after that, etc. I can update the first set of sheets but when I try and run the second maco half way through I get the error message that I got above.


Public Sub UpdAllPivots()
  Dim shtThing As Worksheet
  Dim pvtThing As PivotTable
  For Each shtThing In Application.Sheets
  If shtThing.Name = "Center" Or shtThing.Name = "Sony" Or shtThing.Name = "Howard" Or shtThing.Name = "Conference" Then
    For Each pvtThing In shtThing.PivotTables
      pvtThing.ChangePivotCache ActiveWorkbook. _
        PivotCaches.Create(SourceType:=xlDatabase, _
        SourceData:="C:\Documents and Settings\shahryarm\Desktop\[Combined 09S 20090407v8.xlsm]Combined Grantee Main Data!R3C4:R50000C252", _
        Version:=xlPivotTableVersion12)
    Next
    End If
  Next
End Sub

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Avatar of Jerry Paladino
Jerry Paladino
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Hermes829,
Have you tried this with a smaller dataset?  Your 50,000 rows and 252 columns is 12,600,000 cells of data.  Each Pivot Table by default holds a copy of the data so you could truly be running out of resources.  If you have 10+ pivot tables it may be too much without setting PT options to disable "Save source data with file".  If the dataset does not truly have 50,000 rows and you used that number to make sure you catch the bottom of the data then perhaps you can use a dynamic range name to define the data area.  
Some sample code is here - http://www.experts-exchange.com/Q_24173598.html but it is very similar to what you have so I don't expect it to resolve the problems you are having.  I would start with reducing the data to 500 rows and 15 columns just to work out any issues with the VBA and try to pinpoint the root cause of the problem.
HTH,
Jerry
Avatar of hermes829
hermes829

ASKER

Thanks I'm afraid that the dataset is the size it is. We just have too many pivot tables referencing a dataset that's too big to continue using this type of format. Do you have any suggestions for database programs to switch to?
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Avatar of Jerry Paladino
Jerry Paladino
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Awesome thank you very much for this information.