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Outlook VBA; Run Script using "Rules"

Posted on 2009-05-13
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1,695 Views
Last Modified: 2012-06-27
I am attempting to use the "Rules" to perform the following script. The script works when I "Run Now" but does not kick off on it's own when using the "Rules and Allerts"
Public Sub StripAttachments(objmail As MailItem)

    Dim objOL As Outlook.Application

    Dim objMsg As Object

    Dim objAttachments As Outlook.Attachments

    Dim objSelection As Outlook.Selection

    Dim i As Long

    Dim lngCount As Long

    Dim strFile As String

    Dim strFolder As String

    

    On Error Resume Next
 

    ' Instantiate an Outlook Application object.

    Set objOL = CreateObject("Outlook.Application")

    ' Get the collection of selected objects.

    Set objSelection = objOL.ActiveExplorer.Selection
 

    ' Get the Temp folder.

    strFolder = "\\ethserver2\ifshare\reports\"

    If strFolder = "" Then

        MsgBox "Could not get Temp folder", vbOKOnly

        GoTo ExitSub

    End If
 

    ' Check each selected item for attachments.

    ' If attachments exist, save them to the Temp

    ' folder and strip them from the item.

    For Each objMsg In objSelection

        ' This code only strips attachments from mail items.

        If objMsg.Class = olMail Then

            ' Get the Attachments collection of the item.

            Set objAttachments = objMsg.Attachments

            lngCount = objAttachments.Count

            If lngCount > 0 Then

                ' We need to use a count down loop for

                ' removing items from a collection. Otherwise,

                ' the loop counter gets confused and only every

                ' other item is removed.

                For i = lngCount To 1 Step -1

                    ' Save attachment before deleting from item.

                    ' Get the file name.

                    strFile = objAttachments.Item(i).FileName

                    ' Combine with the path to the Temp folder.

                    strFile = strFolder & strFile

                    ' Save the attachment as a file.

                    objAttachments.Item(i).SaveAsFile strFile

                    ' Delete the attachment.

                    objAttachments.Item(i).Delete

                Next i

            End If

            objMsg.Save

        End If

    Next
 

ExitSub:

    Set objAttachments = Nothing

    Set objMsg = Nothing

    Set objSelection = Nothing

    Set objOL = Nothing

End Sub

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Question by:bradleydandrews
  • 7
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14 Comments
 
LVL 76

Expert Comment

by:David Lee
Comment Utility
Hi, bradleydandrews.

Are you saying that you created a rule, set the rule's action to "run a script", selected this script as the script to run and it does not fire when the rule fires?
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Author Comment

by:bradleydandrews
Comment Utility
The script will only run if I manually select "Run Now" but it does not run if I let the "Rule and Alert" process the incoming e-mail.
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LVL 76

Expert Comment

by:David Lee
Comment Utility
I understand.  I'm trying to confirm the steps you went through to create the rule and set it to run a script.  Are the steps I listed the ones you followed?
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Author Comment

by:bradleydandrews
Comment Utility
Yes, I used the rules and alerts wizard that Outlook has for setting up a rule. The same rule looks at key words in the subject line, looks for any attachment and runs the script,
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LVL 76

Expert Comment

by:David Lee
Comment Utility
Is this the only rule that doesn't work?
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Author Comment

by:bradleydandrews
Comment Utility
Yes, I have 6 others that work well. I have placed this rule at the top of the list. The only difference in this rule compared to the other working rules is that it is designated (client only)
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LVL 76

Expert Comment

by:David Lee
Comment Utility
You aren't expecting this rule to work when Outlook isn't running are you?
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Author Comment

by:bradleydandrews
Comment Utility
No, I would like it to run when I am logged on and running Outlook without having to manually "Run rules now".
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Expert Comment

by:David Lee
Comment Utility
Ok.  You mentioned the "client only" difference so I just wanted to make sure.  Is this the only rule that runs a script?
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Author Comment

by:bradleydandrews
Comment Utility
Yes
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LVL 76

Expert Comment

by:David Lee
Comment Utility
Ok, let's try a different macro.  Add the code below to Outlook, then create a new rule (any condition you want to use is fine) and set the rule's action to "run a script".  Choose this script as the one to run.  Does the macro fire properly?
Sub Testing(Item As Outlook.MailItem)

    MsgBox Item.Subject

End Sub

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Author Comment

by:bradleydandrews
Comment Utility
yes, fires a message box.
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Accepted Solution

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David Lee earned 500 total points
Comment Utility
You said that the code worked properly when run manually, so I hadn't even looked at the code.  I was entirely focused on reasons why it wouldn't work when called from a rule.  I finally took a look at the code and it's obvious why it doesn't work.  The code was never intended to run from a rule.  It was keying on the items selected in an explorer window.  It completely ignored the received item that triggered the rule.  Unless you just happened to have a message with attachments selected when the rule fired the code would never work.  I've removed all the unnecessary code and changed it to work against the received item.  Please replace the code you have with the version below, then give it a test.
Public Sub StripAttachments(objMsg As MailItem)

    Dim i As Long

    Dim strFolder As String

    

    On Error Resume Next

    

    ' Get the Temp folder.

    strFolder = "\\ethserver2\ifshare\reports\"

    If strFolder = "" Then

        MsgBox "Could not get Temp folder", vbOKOnly

        GoTo ExitSub

    End If

 

    ' This code only strips attachments from mail items.

    If objMsg.Class = olMail Then

        For i = objMsg.Attachments.Count To 1 Step -1

            ' Save attachment before deleting from item.

            objMsg.Attachments.Item(i).SaveAsFile strFolder & objMsg.Attachments.Item(i).Filename

            ' Delete the attachment.

            objMsg.Attachments.Item(i).Delete

        Next i

        objMsg.Save

    End If

 

ExitSub:

End Sub

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Author Closing Comment

by:bradleydandrews
Comment Utility
Perfect. Thank you for taking the time to resolve my issue. The script works great to automatically strip attachments from incoming email using "Rules". Thanks again.
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