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Outlook VBA; Run Script using "Rules"

Posted on 2009-05-13
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1,701 Views
Last Modified: 2012-06-27
I am attempting to use the "Rules" to perform the following script. The script works when I "Run Now" but does not kick off on it's own when using the "Rules and Allerts"
Public Sub StripAttachments(objmail As MailItem)
    Dim objOL As Outlook.Application
    Dim objMsg As Object
    Dim objAttachments As Outlook.Attachments
    Dim objSelection As Outlook.Selection
    Dim i As Long
    Dim lngCount As Long
    Dim strFile As String
    Dim strFolder As String
    
    On Error Resume Next
 
    ' Instantiate an Outlook Application object.
    Set objOL = CreateObject("Outlook.Application")
    ' Get the collection of selected objects.
    Set objSelection = objOL.ActiveExplorer.Selection
 
    ' Get the Temp folder.
    strFolder = "\\ethserver2\ifshare\reports\"
    If strFolder = "" Then
        MsgBox "Could not get Temp folder", vbOKOnly
        GoTo ExitSub
    End If
 
    ' Check each selected item for attachments.
    ' If attachments exist, save them to the Temp
    ' folder and strip them from the item.
    For Each objMsg In objSelection
        ' This code only strips attachments from mail items.
        If objMsg.Class = olMail Then
            ' Get the Attachments collection of the item.
            Set objAttachments = objMsg.Attachments
            lngCount = objAttachments.Count
            If lngCount > 0 Then
                ' We need to use a count down loop for
                ' removing items from a collection. Otherwise,
                ' the loop counter gets confused and only every
                ' other item is removed.
                For i = lngCount To 1 Step -1
                    ' Save attachment before deleting from item.
                    ' Get the file name.
                    strFile = objAttachments.Item(i).FileName
                    ' Combine with the path to the Temp folder.
                    strFile = strFolder & strFile
                    ' Save the attachment as a file.
                    objAttachments.Item(i).SaveAsFile strFile
                    ' Delete the attachment.
                    objAttachments.Item(i).Delete
                Next i
            End If
            objMsg.Save
        End If
    Next
 
ExitSub:
    Set objAttachments = Nothing
    Set objMsg = Nothing
    Set objSelection = Nothing
    Set objOL = Nothing
End Sub

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Question by:bradleydandrews
  • 7
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14 Comments
 
LVL 76

Expert Comment

by:David Lee
ID: 24379345
Hi, bradleydandrews.

Are you saying that you created a rule, set the rule's action to "run a script", selected this script as the script to run and it does not fire when the rule fires?
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Author Comment

by:bradleydandrews
ID: 24379615
The script will only run if I manually select "Run Now" but it does not run if I let the "Rule and Alert" process the incoming e-mail.
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LVL 76

Expert Comment

by:David Lee
ID: 24403062
I understand.  I'm trying to confirm the steps you went through to create the rule and set it to run a script.  Are the steps I listed the ones you followed?
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Author Comment

by:bradleydandrews
ID: 24403408
Yes, I used the rules and alerts wizard that Outlook has for setting up a rule. The same rule looks at key words in the subject line, looks for any attachment and runs the script,
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LVL 76

Expert Comment

by:David Lee
ID: 24459263
Is this the only rule that doesn't work?
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Author Comment

by:bradleydandrews
ID: 24483746
Yes, I have 6 others that work well. I have placed this rule at the top of the list. The only difference in this rule compared to the other working rules is that it is designated (client only)
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LVL 76

Expert Comment

by:David Lee
ID: 24487862
You aren't expecting this rule to work when Outlook isn't running are you?
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Author Comment

by:bradleydandrews
ID: 24487943
No, I would like it to run when I am logged on and running Outlook without having to manually "Run rules now".
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LVL 76

Expert Comment

by:David Lee
ID: 24488041
Ok.  You mentioned the "client only" difference so I just wanted to make sure.  Is this the only rule that runs a script?
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Author Comment

by:bradleydandrews
ID: 24492757
Yes
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LVL 76

Expert Comment

by:David Lee
ID: 24498871
Ok, let's try a different macro.  Add the code below to Outlook, then create a new rule (any condition you want to use is fine) and set the rule's action to "run a script".  Choose this script as the one to run.  Does the macro fire properly?
Sub Testing(Item As Outlook.MailItem)
    MsgBox Item.Subject
End Sub

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Author Comment

by:bradleydandrews
ID: 24502647
yes, fires a message box.
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Accepted Solution

by:
David Lee earned 500 total points
ID: 24505063
You said that the code worked properly when run manually, so I hadn't even looked at the code.  I was entirely focused on reasons why it wouldn't work when called from a rule.  I finally took a look at the code and it's obvious why it doesn't work.  The code was never intended to run from a rule.  It was keying on the items selected in an explorer window.  It completely ignored the received item that triggered the rule.  Unless you just happened to have a message with attachments selected when the rule fired the code would never work.  I've removed all the unnecessary code and changed it to work against the received item.  Please replace the code you have with the version below, then give it a test.
Public Sub StripAttachments(objMsg As MailItem)
    Dim i As Long
    Dim strFolder As String
    
    On Error Resume Next
    
    ' Get the Temp folder.
    strFolder = "\\ethserver2\ifshare\reports\"
    If strFolder = "" Then
        MsgBox "Could not get Temp folder", vbOKOnly
        GoTo ExitSub
    End If
 
    ' This code only strips attachments from mail items.
    If objMsg.Class = olMail Then
        For i = objMsg.Attachments.Count To 1 Step -1
            ' Save attachment before deleting from item.
            objMsg.Attachments.Item(i).SaveAsFile strFolder & objMsg.Attachments.Item(i).Filename
            ' Delete the attachment.
            objMsg.Attachments.Item(i).Delete
        Next i
        objMsg.Save
    End If
 
ExitSub:
End Sub

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Author Closing Comment

by:bradleydandrews
ID: 31586777
Perfect. Thank you for taking the time to resolve my issue. The script works great to automatically strip attachments from incoming email using "Rules". Thanks again.
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