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Creating forms in SharePoint  without InfoPath or IFS

Posted on 2009-05-13
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Last Modified: 2012-05-06
Hi All,
I am not a developer, I have limited to access to SharePoint ( I can create new site, custom lists and things like that). We do not have MS InfoPath , FrontPage, SharePoint Designer or Forms Server. When I try to create a custom form under Site Settings, I get the pop up error that says I need INfoPath to create forms.

I have been tasked to create a simple form, with about ten fields, some single line text, some multi line( some mandatory and some optional), and a repeating region that allows the user to add as many attachments as they like. My manager also wants an alert everytime someone completes that form and submits it. I have tried creating a new site with a Custom List, the only problem with that is I can only provide my user a link to the page that requires them to click on "New Item" to see the "form". I need something where I can provide users with a direct link to the form itself, is there anyway I can do that, given the limitations I have.  Is there an open source tool/ template that I can use, I am pretty sure I will not be able to get them to purchase anything for this.
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Question by:Teamsite_Noob
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LVL 17

Expert Comment

by:GreatGerm
ID: 24381026
You can use SharePoint designer if you want to have true customization.  It's free now:http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=baa3ad86-bfc1-4bd4-9812-d9e710d44f42

For what you have now you can just link directly to the /lists/listname/NewItem.aspx page.
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LVL 17

Expert Comment

by:GreatGerm
ID: 24484959
Teamsite_Noob, do you have any more questions on this topic? If not then please mark as accepted so others know they can benefit from the discussion.
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Author Comment

by:Teamsite_Noob
ID: 24485284
Well, I cant install SharePoint designer on my computer since we are NOT allowed to..( I know its stupid but yea that is the situation). I am still trying to figure how I can do decent forms without Sharepoint or Forms Server. Thanks for the help though, I'd like to see if there is another way of doing these things...
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LVL 17

Expert Comment

by:GreatGerm
ID: 24485487
What are you stuck on right now?  If it's the ability to link directly to the form then you can just like to the newitem.aspx page itself in your navigation.
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Author Comment

by:Teamsite_Noob
ID: 24485528
But is that the URL I give out to my Business users..its really long and annoying..how can I make that URL a little more userfriendly say. The URL currently looks like this

http://share.client.com/personal/name/form/Lists/Quiz/NewForm.aspx?RootFolder=%2Fpersonal%2Fname%2Fform%2FLists%2FQuiz&ContentTypeId=0x01000AE030657DD1F747AA97C8B25A14ADF3&Source=http%3A%2F%2Fshare%2Eclient%2Ecom%2Fpersonal%2Fname%2Fform%2FLists%2FQuiz%2FAllItems%2Easpx

I want this to be a link on one of the other sharepoint sites..not the site the form is built on..
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Author Comment

by:Teamsite_Noob
ID: 24485565
and also be able to send out a reasonably decent URL in emails when directing them to this page.
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LVL 17

Accepted Solution

by:
GreatGerm earned 2000 total points
ID: 24487960
I'll break down that URL for you:

http://share.client.com/personal/name/form/Lists/Quiz/NewForm.aspx
Actual page. This is all you really need to send.

?RootFolder=%2Fpersonal%2Fname%2Fform%2FLists%2FQuiz&ContentTypeId=0x01000AE030657DD1F747AA97C8B25A14ADF3
Sets the root folder which really isn't used for most things.

&Source=http%3A%2F%2Fshare%2Eclient%2Ecom%2Fpersonal%2Fname%2Fform%2FLists%2FQuiz%2FAllItems%2Easpx
Sets where the user will be redirected after form completion or cancellation.  If this isn't provided then the user will be sent to the default view of the list.
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LVL 17

Expert Comment

by:GreatGerm
ID: 24595414
Teamsite_Noob, do you have any more questions on this topic? If not then please mark as accepted so others know they can benefit from the discussion.
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