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Meeting Request in Outlook with HTML graphics

Posted on 2009-05-14
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Last Modified: 2012-05-07
Dear Experts,

We normally use OneMailer to send out mass mailings to our clients, however we need to send a Meeting Request from Outlook to a number of clients, the body of the message will be HTML graphics.
Is it possible to do from Outlook ? How do I do that ?
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Question by:technomic
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Expert Comment

by:David Lee
ID: 24387197
Hi, technomic.

Yes, that's possible.

1.  Create an appointment.
2.  Add the graphics to the body.
3.  Invite the attendees.
4.  Send the meeting request.
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Author Comment

by:technomic
ID: 24388263
The problem I was having is having the HTML display correctly, instead it kept coming up as text. I will disable Outlook from using Word  (Tools > Options > Mail Format) and will give that a shot again...
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Expert Comment

by:David Lee
ID: 24400111
You didn't mention that in your original question.  Disabling Word won't make any difference to a meeting request.  How are you inserting the graphics?
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Author Comment

by:technomic
ID: 24657149
BlueDevilFam,

Sorry about not posting back, been out sick...
Anyway, our Production team usually builds a WebPage (using InDesign) that contains graphics in it, occassionally I am asked to send out e-mail messages, what I normally do is open the web page then go to Page > View Source, copy the entire page and insert it into the message.
We use 1stMailer to do that as it allows for HTML as well as plain text.
I was asked to do the same thing with Outlook as opposed to 1st Mailer.
Unfortunately whenever I add the HTML to the body of the message/invite, it shows exactly that, the text...
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Expert Comment

by:David Lee
ID: 24657736
Hi, technomic.

Sorry that you were sick.. Hope you're better.

Copying and pasting source HTML into an Outlook message will cause it to show as text.  You have to take a different approach for it to show as rendered HTML.  The simple way is to copy the content from a browser window (not a browser window view the source).  Another approach is to save the page to an .htm or .html file then copy it to Outlook's Stationery folder.  You can then create a message using this stationery.
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Author Comment

by:technomic
ID: 24657988
I got somewhere... I wasn't able to use the stationary that you described, probably because I didn't fully understand what you meant. I did open the page and was able to use Page > Send page by e-mail
Then copy the contents from within the Outlook message and paste it into an Invite.
If I have the HTM file saved in the location, how would I use this stationary. I think I'm close but not exactly there yet. Was able to insert it, but that`s not exactly it.....

Thank you again for your help, I appreciate it..
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Accepted Solution

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David Lee earned 500 total points
ID: 24658148
You don't have to use Page > Send.  Use CTRL+A to select the contents of the page.  Now, create a new message, click in the body and use CTRL+V to paste the content into the message.

To use stationery

1.  Copy the saved .htm or .html file to the folder c:\Program Files\Common Files\Microsoft Shared
2.  In Outlook, click Actions > New Mail Message Using > More Stationery
3.  Scroll through the list of stationery files until you find the one with your HTML
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Author Closing Comment

by:technomic
ID: 31581459
Awesome, thanks for the help.
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Expert Comment

by:David Lee
ID: 24658348
You're welcome.
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