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Meeting Request in Outlook with HTML graphics

Posted on 2009-05-14
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Last Modified: 2012-05-07
Dear Experts,

We normally use OneMailer to send out mass mailings to our clients, however we need to send a Meeting Request from Outlook to a number of clients, the body of the message will be HTML graphics.
Is it possible to do from Outlook ? How do I do that ?
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Question by:technomic
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by:David Lee
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Hi, technomic.

Yes, that's possible.

1.  Create an appointment.
2.  Add the graphics to the body.
3.  Invite the attendees.
4.  Send the meeting request.
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by:technomic
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The problem I was having is having the HTML display correctly, instead it kept coming up as text. I will disable Outlook from using Word  (Tools > Options > Mail Format) and will give that a shot again...
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by:David Lee
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You didn't mention that in your original question.  Disabling Word won't make any difference to a meeting request.  How are you inserting the graphics?
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by:technomic
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BlueDevilFam,

Sorry about not posting back, been out sick...
Anyway, our Production team usually builds a WebPage (using InDesign) that contains graphics in it, occassionally I am asked to send out e-mail messages, what I normally do is open the web page then go to Page > View Source, copy the entire page and insert it into the message.
We use 1stMailer to do that as it allows for HTML as well as plain text.
I was asked to do the same thing with Outlook as opposed to 1st Mailer.
Unfortunately whenever I add the HTML to the body of the message/invite, it shows exactly that, the text...
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by:David Lee
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Hi, technomic.

Sorry that you were sick.. Hope you're better.

Copying and pasting source HTML into an Outlook message will cause it to show as text.  You have to take a different approach for it to show as rendered HTML.  The simple way is to copy the content from a browser window (not a browser window view the source).  Another approach is to save the page to an .htm or .html file then copy it to Outlook's Stationery folder.  You can then create a message using this stationery.
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by:technomic
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I got somewhere... I wasn't able to use the stationary that you described, probably because I didn't fully understand what you meant. I did open the page and was able to use Page > Send page by e-mail
Then copy the contents from within the Outlook message and paste it into an Invite.
If I have the HTM file saved in the location, how would I use this stationary. I think I'm close but not exactly there yet. Was able to insert it, but that`s not exactly it.....

Thank you again for your help, I appreciate it..
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David Lee earned 500 total points
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You don't have to use Page > Send.  Use CTRL+A to select the contents of the page.  Now, create a new message, click in the body and use CTRL+V to paste the content into the message.

To use stationery

1.  Copy the saved .htm or .html file to the folder c:\Program Files\Common Files\Microsoft Shared
2.  In Outlook, click Actions > New Mail Message Using > More Stationery
3.  Scroll through the list of stationery files until you find the one with your HTML
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by:technomic
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Awesome, thanks for the help.
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by:David Lee
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You're welcome.
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