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Access VBA - insert record data into Outlook calendar based on date

Posted on 2009-05-14
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Last Modified: 2012-05-07
Hi

I have an Access table that contains three columns: "Date", "Time", "Description".
I want to use Access VBA to loop through the records and add each record
to the correct date (based on the "Date" field) at the correct time (based on the "Time" field). I want to then add the description to this calendar entry (based on the "Description" field.
Thank you
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Question by:murbro
  • 2
  • 2
5 Comments
 
LVL 7

Expert Comment

by:shambalad
ID: 24404468
Try the attached code.
Todd


Sub CreateCalendarItem(strSubject As String, strDate As String, strTime As String)

   Dim olkAppt As Outlook.AppointmentItem

   Dim OlkApp As Outlook.Application

   Dim dte As Date

   

   ' Must add Outlook to references for this to work

   dte = CDate(strDate & " " & strTime)

   

   Set OlkApp = New Outlook.Application

   With OlkApp

      Set olkAppt = .CreateItem(Outlook.OlItemType.olAppointmentItem)

      With olkAppt

         .Start = dte

         .Subject = strSubject

         .ReminderSet = False

         olkAppt.Save

      End With

   End With

   

   ' Clean up.

   Set OlkApp = Nothing

   Set olkAppt = Nothing

End Sub
 

Sub testCreateCalendarItem()

   Dim strSubject As String, strDate As String, strTime As String

   strSubject = "Create Menu Item in VBA"

   strDate = "5/20/2009"

   strTime = "8:30:00 PM"

   CreateCalendarItem strSubject, strDate, strTime

End Sub

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LVL 7

Accepted Solution

by:
shambalad earned 500 total points
ID: 24404482
The attached incorporates the VBA loop to read through the table. It also creates the Outlook object in the calling sub.
Todd


Sub LoadCalendarItems()

   Dim OlkApp As Outlook.Application

   Dim strSubject As String

   Dim rst As DAO.Recordset

   Dim db As DAO.Database

   Dim strDate As String

   Dim strTime As String

   

   Set db = CurrentDb

   Set rst = db.OpenRecordset("MyTable")

   Set OlkApp = New Outlook.Application

   With rst

      Do Until .EOF

         strDate = .Fields("Date")

         strTime = .Fields("Time")

         strSubject = .Fields("Description")

         CreateCalendarItem OlkApp, strSubject, strDate, strTime

         .MoveNext

      Loop

      .Close

   End With
 

   ' Clean up.

   Set OlkApp = Nothing

   Set rst = Nothing

   Set db = Nothing

End Sub
 

Sub CreateCalendarItem(OlkApp As Outlook.Application, _

            strSubject As String, strDate As String, _

            strTime As String)

   Dim olkAppt As Outlook.AppointmentItem

   Dim dte As Date

   

   ' Must add Outlook to references for this to work

   dte = CDate(strDate & " " & strTime)

   

   With OlkApp

      Set olkAppt = .CreateItem(Outlook.OlItemType.olAppointmentItem)

      With olkAppt

         .Start = dte

         .Subject = strSubject

         .ReminderSet = False

         olkAppt.Save

      End With

   End With

   

   ' Clean up.

   Set olkAppt = Nothing

End Sub

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Author Closing Comment

by:murbro
ID: 31581815
Many thanks Todd.Great answer!
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LVL 2

Expert Comment

by:hgj1357
ID: 25093977
How can you get a warning that Outlook isn't running? This code requires Outlook to be running, right?
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LVL 2

Expert Comment

by:hgj1357
ID: 25094002
My mistake! It just takes a few seconds to show up if the event was added with Outlook not running.

How would I add a contact? That would be pretty awesome!
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