Solved

How to send bulk e-mail in Outlook/Exchange 2007

Posted on 2009-05-15
13
1,265 Views
Last Modified: 2012-05-07
I am looking for the best way of sending a group e-mail to around 2000 of my customers.
I want to send the e-mail which will have no attachments just a simple text paragraph and when it arrives only the e-mail address of the recipient is displayed and they cannot see all the other e-mail addresses its been sent to.
I have the e-mail addresses stored in a excel spreadsheet, wasnt sure if this could be done in Outlook, dont want it to get picked up as SPAM because its a bulk e-mail.
Can anyone tell me if this is possible and if so the best way of going about it.
Thanks
0
Comment
Question by:Techno-Man-uk
  • 5
  • 5
  • 2
  • +1
13 Comments
 
LVL 24

Accepted Solution

by:
Rajith Enchiparambil earned 300 total points
ID: 24393540
Outlook/Exchange is not designed for bulk emails.

While you can put all users in BBC and send the email, most of the antispam solutions will pick it up as spam and block it.
You need to use third part programs for it. A quick google will bring a number of products which will take send customized email (with one recipient in the To field) and send it for any umber of users you want.
0
 

Author Comment

by:Techno-Man-uk
ID: 24393557
OK,
Can ayone recomend a good thrid party program to use, I have searched google but there are so many and most with bad reviews?
0
 
LVL 59

Assisted Solution

by:Chris Bottomley
Chris Bottomley earned 180 total points
ID: 24393566
>>> when it arrives only the e-mail address of the recipient is displayed and they cannot see all the other e-mail addresses its been sent to.
Use the BCC field

Data in excel it can be done from excel through outlook or from outlook using excel data.

SPAM, depends on your provider what limits they set but you could for example send them in blocks which might circumvent such concerns - I don't know what SPAM detection criteria are, i.e. whether they look for constant contents from a given domain.

Chris
0
PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

 
LVL 59

Expert Comment

by:Chris Bottomley
ID: 24393572
If you are happy to avoid outlook then I would suggest similar constaints but using excel and CDO it can be automated at no additional cost.

Chris
0
 

Author Comment

by:Techno-Man-uk
ID: 24393581
sorry whats CDO?
0
 
LVL 24

Expert Comment

by:Rajith Enchiparambil
ID: 24393621
0
 

Author Comment

by:Techno-Man-uk
ID: 24393648
right ok, is there not an easier way of doing this, maybe mail merge
0
 
LVL 24

Expert Comment

by:Rajith Enchiparambil
ID: 24393655
There are proper mass mailing tools but comes with a cost. It depends on whether you send bulk emails on a daily basis. If not, it won't be worth the money you pay.
0
 

Author Comment

by:Techno-Man-uk
ID: 24393659
yeah this is just a one off.
0
 

Author Comment

by:Techno-Man-uk
ID: 24393680
so does Exchange have an actual limit on how many e-mnails can be sent per hour/day ??
0
 
LVL 6

Assisted Solution

by:Elwin3
Elwin3 earned 20 total points
ID: 24393733

A numebr of my customers have hada simular problem. they have tended to use something like GroupMail for this type of thing.

http://www.group-mail.com
0
 
LVL 24

Expert Comment

by:Rajith Enchiparambil
ID: 24393793
""so does Exchange have an actual limit on how many e-mnails can be sent per hour/day ??""

Yes, but you can change those, but bulk emails from exchange will be flagged up as spam because of the number of recipients. Try in small batches.
0
 
LVL 24

Expert Comment

by:Rajith Enchiparambil
ID: 24393794
Not the number of emails limit, but the number of recipients in message etc
0

Featured Post

PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article aims to explain the working of CircularLogArchiver. This tool was designed to solve the buildup of log file in cases where systems do not support circular logging or where circular logging is not enabled
This article explains how to install and use the NTBackup utility that comes with Windows Server.
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
This video shows how to quickly and easily add an email signature for all users on Exchange 2016. The resulting signature is applied on a server level by Exchange Online. The email signature template has been downloaded from: www.mail-signatures…

772 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question