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Outlook Categories and Master Category list. sharing on multiple PC's and Outlook 2007

Hi,

I have a group of very novice users who have been making use of categories in Outlook email (2003).

They have a hosted exchange account that all users share from multiple PC's (So they all log into the same email account - very basic). Currenlty

Firstly they comment they have realised that their Master category List is different on each PC.

I read they are stored in the registry from reading:

http://www.slipstick.com/outlook/olcat.asp

1) However despite what this says I still need an easy way of synchronising the Master Category across PC's and wondered what in practise is the best way of doing this?


Also the users have the right to upgrade to Outlook 2007. Are categories handled better in 2007? I read that they are not stored in the registry so therefore does that mean they will synchronise automatically across multiple PC's?

If so I will just uprade them to Outlook 2007.
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afflik1923
Asked:
afflik1923
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3 Solutions
 
Jamie McKillopIT ManagerCommented:
Hello,

If you upgrade to Outlook 2007, you will get the behaviour you are looking for. Every user who logs on to the mailbox, regardless of the system they are using, will all see the same categories as they are stored in the mailbox and not in the system registry.

JJ
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David LeeCommented:
Hi, afflik1923.

Outlook 2007 does not store categories in the registry.  It stores them in a hidden folder in Outlook.  Categories are text entries in the Categories field.  Colors can be associated with category vales (e.g. Green with Holidays).  Outlook does not have a built-in means of sharing the category list or the colors.  It is possible with a bit of scripting though.  Is that an option?
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Jamie McKillopIT ManagerCommented:
He doesn't need to share anything as they all use a common mailbox and thus will all see the same categories.

JJ
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afflik1923Author Commented:
OK so an upgrade on each PC to Outlook 2007 seems the way to go. With the recent release of Service PAck 2 I'm hoping they will not see it as a performance hit as I hear much better.

Can I confirm, there current Category data will be retained right? How will that work? If one PC has a set of categories and another has a different set, will it just ignore these PC category lists and use lists obtained from the contacts them selves (if you know what I mean - because I read even if you don't have a category on your master list in 2003, that category is still reflected in contacts category information).
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Jamie McKillopIT ManagerCommented:
When you upgrade Outllook, the categories are automatically upgraded. That would be the case for the first upgraded user that connects. I'm not sure what would happen to subsequent users but my guess would be that they would use the categories from the first user.

JJ
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afflik1923Author Commented:
Upgraded users to Outlook 2007 and all seems to be fine (not properly investigated how the categories synchd' but not heard any complaints yet.
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