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Excel: Group duplicate records into one row with all relevant comments combined.

Posted on 2009-05-15
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Last Modified: 2012-05-07
I have a report in Excel that has repeating values in column B. I would like to combine all the values in the last column. See attached file. I hope I can find a formula for the "Comments" column that I can drag down for over 1K records.
Test-File.xls
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Question by:Unreal1998
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4 Comments
 
LVL 59

Expert Comment

by:Saurabh Singh Teotia
ID: 24398592
Unreal,
Basis of your example, You can use the following code and it will do what you are looking for...
Saurabh...

Sub delete()
    Dim i As Long
    i = 2
    Do Until i > Cells(65536, "B").End(xlUp).Row
        If Cells(i, "b").Value = Cells(i + 1, "b").Value Then
            Cells(i, "l").Value = Cells(i, "l").Value & "." & Cells(i + 1, "l").Value
            Rows(i + 1).delete
        Else
            i = i + 1
        End If
    Loop
 
 
 
End Sub

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Author Comment

by:Unreal1998
ID: 24399014
Wow! That's amazing!

Can you please customize the macro to do the same joining that was performed on column L to columns M and N at the same time? in other words, I want column M and N  to have comments from the related cells below, joined into one cell, just like L. I want all 3 done at the same time.

You are the genius!

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LVL 59

Accepted Solution

by:
Saurabh Singh Teotia earned 500 total points
ID: 24399054
You meant this...
Saurabh...

Sub delete()
    Dim i As Long
    i = 2
    Do Until i > Cells(65536, "B").End(xlUp).Row
        If Cells(i, "b").Value = Cells(i + 1, "b").Value Then
            Cells(i, "l").Value = Cells(i, "l").Value & "." & Cells(i + 1, "l").Value
            Cells(i, "m").Value = Cells(i, "m").Value & "." & Cells(i + 1, "m").Value
            Cells(i, "n").Value = Cells(i, "n").Value & "." & Cells(i + 1, "n").Value 
            Rows(i + 1).delete
        Else
            i = i + 1
        End If
    Loop
 
 
 
End Sub

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Author Closing Comment

by:Unreal1998
ID: 31582027
Great job
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