Go Premium for a chance to win a PS4. Enter to Win

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 980
  • Last Modified:

Where does Word store its preferences and settings?

I am trying to recover the personal settings and preferences of Word from an old HDD. However I do not remember where Word stores this file. I remember having to do this before and there was a file that stored all the settings such as default font size, the auto-complete dictionary, and many other preferences.

Also, the version of Office that I am trying to recover the file from is 2003 and the one that is now being used is 2007. Will there be any issues just copying the file over to keep the settings, or will anything in particular have to be done. Is this at all possible?
0
Appnet
Asked:
Appnet
  • 7
  • 5
1 Solution
 
XconeCommented:
Word settings/options are stored in the registry in various locations. Customisation to the Commandbars and fonts, default text, etc. is stored in a file named "Normal.dot".

There'll be no changes to the font in the switch from Office 2003 to 2007, but Commandbars will no longer be present where you'd exect them. They are located in a separate tab called "addins" in office 2007.
0
 
AppnetAuthor Commented:
Normal.dot...that is one of the files I was looking for...thanks....however does it store the auto complete words? There are a lot in the old word that need to be recovered.
0
 
XconeCommented:
The file "Normal.dot" is stored in the "User Template" folder. Which defaults in office 2007 to something like:
C:\Users\<username>\AppData\Roaming\Microsoft\Templates

Unfortunatly, I don't have an example folder at hand of Word 2003. But I figure it'd be somehting simular.

The 'Users" folder is a Vista folder. If your old HDD contains Win XP or older, you'll need to look in the "Documents & Settings" folder.

If all else fails, just perform a filesearch on the HDD to "Normal.dot" (which is possibly the easiest anyway)
0
Get free NFR key for Veeam Availability Suite 9.5

Veeam is happy to provide a free NFR license (1 year, 2 sockets) to all certified IT Pros. The license allows for the non-production use of Veeam Availability Suite v9.5 in your home lab, without any feature limitations. It works for both VMware and Hyper-V environments

 
XconeCommented:
Autotexts are also stored inside normal.dot at default. Unless you specify another file to store them in. But that would have to be a Word document also. But normal.dot is the most likely.

Autotext will also still work in Word 2007
0
 
AppnetAuthor Commented:
I am sure I can find the normal.dot once I hook up the old HDD with a HDD converter, I found it in 07 already. However, I still need to find where Word 03 stores the auto-complete words. Any suggestions?

0
 
AppnetAuthor Commented:
I will test it out and let you know. Thanks
0
 
XconeCommented:
Auto complete words (or autotexts) are most likely in Normal.dot. It's the default location for any customization. If they're not in normal.dot, you (or someone else) have chosen another location for it, and I wont be much help on this as it could be any document.

If the autotexts are available to you even if don't have a document open, the search is narrowed. Try finding your Startup folder for word. Any documenttemplates (*.dot) in this folder will automaticly be opened as a template which allows you to use it's autotexts even if you don't have these files fully opened (Word opens them invisibly).

Please note, that autotexts won't appear in Word 2007 as autotext, but as "Quick Part". Look for it on the "Insert" tab.
0
 
AppnetAuthor Commented:
Thanks for the reminder about the Quick Part. That took me forever to figure out the last time I had to transfer settings for someone from 03 to 07. It was a while ago I would have prob forgot again...
0
 
AppnetAuthor Commented:
I have copied over the .dot file from the old HDD with Word 03 onto the new pc with Word 07. I don't seem to be finding where the auto complete list is. I went under "Quick Part" but was unable to view the words that had been manually entered.

I am not sure if I explained what I was looking for wrong or not. With Word 03 you could manually add words to your dictionary or autocomplete (can't remember the name) and then when you started to type it it would auto complete it for you. I am trying to find where those words are listed so that I can verify that they were brought over.
0
 
AppnetAuthor Commented:
They were actually entered into word 03 under the AutoText tab...
0
 
XconeCommented:
In Word 2007, "Normal.dot" is called "Normal.dotm", and uses a different file structure (simply renaming will probably not suffice). Chance is, you need to open the Word 2003 normal.dot in Word 2007, and save it as normal.dotm. Then find the current normal.dotm fo Word 2007 and replace it with the one you just saved.

I 've never converted a 2003 normal.dot to a 2007 normal.dotm. But I can image the steps above must be taken before anything would properly work. If you could upload the 2003 normal.dot I'll figure out the exact steps for you.

PS. Word of advice. If these autotexts are so important, that they have to move along to the next verison of Word, than they shouldn't be stored in normal.dot. Any settings and customization done by the user that is not stored in the registry (which is quite a few things) is stored in Normal.dot. Because of this, Normal.dot could get corrupted once in a while. Which would mean the complete loss of all these autotexts which are stored in it.
0
 
AppnetAuthor Commented:
Thanks!
0

Featured Post

Free Backup Tool for VMware and Hyper-V

Restore full virtual machine or individual guest files from 19 common file systems directly from the backup file. Schedule VM backups with PowerShell scripts. Set desired time, lean back and let the script to notify you via email upon completion.  

  • 7
  • 5
Tackle projects and never again get stuck behind a technical roadblock.
Join Now