Collaborative Software for MS Word

Posted on 2009-05-22
Medium Priority
Last Modified: 2012-05-07
Any recommendations on collaborative software that will allow multiple users to revise the same MS Word document?

I'm interested in software that allows multiple users to modify the same document at the same time (and see each other's changes in real-time), and also in software that manages revisions made by one person at a time; eg.,:
- notifies people when the document becomes available for editing,
- queues people on a first come - first served basis,
- allows people to schedule an appointment (ie, set a time at which the document will be made avialable to them,
- maintains a list of all reviewers and reports on who has started and finished reviewing/ revising the document.
Question by:Milewskp
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Accepted Solution

Xcone earned 1000 total points
ID: 24455617
I don't know any software that will do that. But Word really isn't designed for such thing, so if such solution exists, I doubt it'll be 'safe'.

Word does have something simular (but doesn't meet your demands). You can create multiple sections, and export each section as a separate document. Afterwards, these sections can be merged again. Switching to the 'Outline view' will give you access to these tools.

Does it really have to be a document? You could try something like a WIKI. Look for "MediaWiki" on the internet. It's a free to use WIKI, which allows multiple users to work on the same page and it also tracks revisions. Plus it's fully in a browser, so you don't need other software. But you don't have queues or real-time updates on what other people do (unless they submit it in the meantime, then a simple refresh will do). It also comes with tons of other features that help you to manage the pages.

Author Comment

ID: 24455806
I don't need the solution to do all of the things I mentioned. These are just examples of the things I would like it do to.  I'm interested in experiences that people have had with collaborative software for MS Word documents, and their recommendations.
yes, it does have to be an MS Word document.
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Assisted Solution

by:Amila Hendahewa
Amila Hendahewa earned 1000 total points
ID: 24461135
why not give a try on sharepoint. May be start with WSS 3

Author Comment

ID: 24482528
We don't have Sharepoint at my company (still on Office 2003); plus, I've heard mixed reviews about Sharepoint .
LVL 11

Expert Comment

by:Amila Hendahewa
ID: 24489473
WSS 3 is free of charge ...

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