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Setting up mail forwarding Transport Rule

Here is the scenario, Im working with room reservation in Outlook 2007. I want a room owner to be notified when a room request is made to their inbox. In setting up a transport rule I have the following rules set:
Sent to People (Room Name)
Append disclaimer (what room is being requested)
Copy the message to addresses (Room Owner)
This works all fine and dandy...BUT! the only problem is with this rule set the way it is, the room owner is not only notified in their inbox, but also on their PERSONAL CALENDAR, there is my problem. How can i setup a rule to do exactly this, but without having an entry to the room owners personal calendar?

muzzi_in

why don't you go for resource mailbox instead of creating a transport role

http://www.msexchange.org/articles_tutorials/exchange-server-2007/management-administration/managing-resource-mailboxes-exchange-server-2007-part1.html

http://technet.microsoft.com/en-us/library/bb124374.aspx

http://msexchangeteam.com/archive/2007/05/14/438944.aspx

Rajith Enchiparambil

Create a room mailbox for your meeting rooms

John Water

ASKER

Sorry I forgot to mention I am working with resource mailboxes, if i set up forwarding in EMC, the room owner will get an entry on their personal calendar. To this is why I was trying out transport rules.

Rajith Enchiparambil

What exactly do you want? You want to book a time slot in a resource mailbox calendar and in the calendar who sends a meeting request.

If so, enable autoaccept in automateprocessing.

set-mailbox -identity resourcemailbox -automateprocessing:autoaccept

John Water

ASKER

I do not want the room reservation showing on the room owners personal calendar, I want the room owner to accept/decline the reservation FROM the room calendar. I do not want auto processing turned on.

Rajith Enchiparambil

When you select a meeting request or accept one, you will have the appointment added to your personal calendar. That is the whole point. You can't change that.

John Water

ASKER

Ok I think youre missing my point, im not talking about users that are being invited to a meeting, of course it shows to their personal calendar.
I am speaking ONLY about the ROOM OWNER. The person who manages a room, they decline or accept meeting requests. I do NOT want the initial request showing on their personal calendar, the room owner isnt invited to the meeting so why would they want to the request to show on their personal calendar.

John Water

ASKER

Any other suggestions out there? I realize this might be a very unique situation, and might not be possible with Exchange/outlook 2007...but I figured I'd come to the best site I know for finding answers quick.

Rajith Enchiparambil

You don't need to have an OWNER for a resource mailbox in 2007. And that is why you have room and equipment mailbox in 2007 and if automate processing is enabled, the mailbox itself will look at it's free/busy and accept/reject meeting requests.

You are just making things more complex with owners for the mailbox and moving away from the way it is designed to use.

John Water

ASKER

No disrespect but, with the organization I work for we DO need room owners. I'm not trying to argue semantics, I just need a legit answer.

ASKER CERTIFIED SOLUTION

John Water

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