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Has anyone already written some version of this Clean up Instr function?

Posted on 2009-06-29
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Last Modified: 2012-05-12
I am cleaning data right now, and I am starting with First and last names.  Our first name field may have as many as 3 - 5 "First names" in it.  The "Last Name" also contains multiple and or hyphenated names, and suffixes as well.  My plan is to make sure that the capitalization is correct.  I am using the InStr function to find spaces, and correct upper and lower case based on the spaces.  I started by putting some code in a query field, but the code gets real long real fast, depending on how many spaces you account for.  I quickly realized this would be better accomplished with a function.  Below is an example of what I want to clean:

First Name: RODRIGO ESTEBAN MIGUEL s/b Rodrigo Esteban Miguel
Last Name: Santos- JIMENEZ, JR. s/b Santos-Jimenez Jr.

I figured someone must have already written something similar to what I am looking for.  If not, any suggestions on the cleanest way to do this?

Thanks - Hubbs
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Question by:Hubbsjp21
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Accepted Solution

by:
Rey Obrero (Capricorn1) earned 250 total points
ID: 24737468
you can use strconv()

strconv("RODRIGO ESTEBAN MIGUEL",3)  will give you  Rodrigo Esteban Miguel
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Author Comment

by:Hubbsjp21
ID: 24737564
Hey Cap,

I guess I didn't look very hard for that function, 'cause I saw it and didn't read it.  Since that was so easy, can you suggest a way to add a period after any one character string withing the field?

i.e. Gerald S becomes Gerald S.
or J D becomes J. D.

Thanks - Hubbs
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Expert Comment

by:therealmongoose
ID: 24737627
You learn something every day... Just spent 15 minutes writing a function only to see cap's post.... every day's a school day. The below will however identify a single letter in a string and add a "." after it....
Watch out for rouge names though - e.g. MacKenzie etc....

Option Compare Database
Option Explicit
 
 
Function fncProperCase(strInString As String) As String
 
    Dim strWords() As String
    Dim strResult As String
    Dim x As Integer
    Dim varItem As Variant
    
    ReDim strWords(0)
    
    strInString = LCase(Trim(strInString))
        
    For x = 1 To Len(strInString)
    
        If Mid(strInString, x, 1) = " " Then
            strWords(UBound(strWords)) = UCase(Mid(strInString, 1, 1))
            
            If x > 1 Then
                strWords(UBound(strWords)) = Trim(strWords(UBound(strWords)) & Mid(Trim(strInString), 2, x - 2))
            End If
              
            If Len(strWords(UBound(strWords))) = 1 Then strWords(UBound(strWords)) = strWords(UBound(strWords)) & "."
          
            strInString = Trim(Right(strInString, Len(Trim(strInString)) - x))
            
            ReDim Preserve strWords(UBound(strWords) + 1)
            
            x = 1
            
        End If
    
    Next x
    
    strInString = Trim(strInString)
    
    strWords(UBound(strWords)) = UCase(Mid(strInString, 1, 1))
            
    If Len(strInString) > 1 Then
        strWords(UBound(strWords)) = strWords(UBound(strWords)) & Mid(Trim(strInString), 2, Len(Trim(strInString)) - 1)
    End If
    
    For Each varItem In strWords
    
        strResult = strResult & " " & varItem
        
    Next varItem
    
    strResult = Trim(strResult)
    
    fncProperCase = strResult
    
End Function

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Author Comment

by:Hubbsjp21
ID: 24738048
Nice work Mongoose

I have never seen the following before:
-  ReDim
-  Preserve
-  UBound (looked this up)

Everything works except the period.

Thanks - Hubbs
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LVL 10

Expert Comment

by:therealmongoose
ID: 24738835
redim preserve & ubound are used in array structures - useful if you need a holder for several values of the same type...
The code should work if there's a single letter in the string supplied - can you post an example of a data string that doesn't work...
I did thest the code with "THIS IS A TEST" and got "This Is A. Test"
 
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Author Comment

by:Hubbsjp21
ID: 24738869
If you can very quickly, test it with "THIS Is A" and see if you get the correct result.  I think it may be because the single letter is the last letter.  In the mean time, I will set up the data to show you.
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Author Comment

by:Hubbsjp21
ID: 24739014
Hey Mongoose,

I just tested "THIS IS A TEST" and "THIS IS A" in the immediate window, and the results were:

"THIS IS A TEST"  - This Is A. Test  (works fine)
"THIS IS A"  - This Is A (no period)

I appears by my limited analysis that it has something to do with the single character also being the last character.  Unfortunately, that is usually going to be the case for my purposes.  I have no idea how to fix it because I still am not even 50% sure how it works based on the functions(that are new to me) you used.

Hubbs
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LVL 10

Assisted Solution

by:therealmongoose
therealmongoose earned 250 total points
ID: 24740002
Hi Hubbs,
 
You are correct it's the last character that wasn't being catered for... Here's an amended version....
 
Cheers,
 
Mongoose
 

Option Compare Database
Option Explicit
 
 
Function fncProperCase(strInString As String) As String
 
    Dim strWords() As String
    Dim strResult As String
    Dim x As Integer
    Dim varItem As Variant
    
    ReDim strWords(0)
    
    strInString = LCase(Trim(strInString))
        
    For x = 1 To Len(strInString)
    
        If Mid(strInString, x, 1) = " " Then
            strWords(UBound(strWords)) = UCase(Mid(strInString, 1, 1))
            
            If x > 1 Then
                strWords(UBound(strWords)) = Trim(strWords(UBound(strWords)) & Mid(Trim(strInString), 2, x - 2))
            End If
              
            If Len(strWords(UBound(strWords))) = 1 Then strWords(UBound(strWords)) = strWords(UBound(strWords)) & "."
          
            strInString = Trim(Right(strInString, Len(Trim(strInString)) - x))
            
            ReDim Preserve strWords(UBound(strWords) + 1)
            
            x = 1
            
        End If
    
    Next x
    
    strInString = Trim(strInString)
    
    strWords(UBound(strWords)) = UCase(Mid(strInString, 1, 1))
            
    If Len(strInString) > 1 Then
        strWords(UBound(strWords)) = strWords(UBound(strWords)) & Mid(Trim(strInString), 2, Len(Trim(strInString)) - 1)
    Else
        strWords(UBound(strWords)) = strWords(UBound(strWords)) & "."
    End If
    
    For Each varItem In strWords
    
        strResult = strResult & " " & varItem
        
    Next varItem
    
    strResult = Trim(strResult)
    
    fncProperCase = strResult
    
End Function

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Author Comment

by:Hubbsjp21
ID: 24740006
Hi Mongoose,

I added the "If" clause below on the attached snippet in order to get the period at the end when necessary.  If you feel like making an adjustment to the code you sent to account for the single character being the last character, great.  If not, I am good to go.

Thanks for your snippet and input.

Hubbs


strResult = Trim(strResult)
    
    If InStr(Right(strResult, 2), " ") = 1 Then
    strResult = strResult & "."
    End If
    
    fncProperCase = strResult
    
    
End Function

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Author Comment

by:Hubbsjp21
ID: 24740042
Mongoose - Looks like our comments "crossed in the mail".  I am going to split the points.  Thanks to both of you.

Hubbs
0
 
LVL 10

Expert Comment

by:therealmongoose
ID: 24743091
Thanks Hubbs...
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