Celebrate National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
?
Solved

Has anyone already written some version of this Clean up Instr function?

Posted on 2009-06-29
11
Medium Priority
?
277 Views
Last Modified: 2012-05-12
I am cleaning data right now, and I am starting with First and last names.  Our first name field may have as many as 3 - 5 "First names" in it.  The "Last Name" also contains multiple and or hyphenated names, and suffixes as well.  My plan is to make sure that the capitalization is correct.  I am using the InStr function to find spaces, and correct upper and lower case based on the spaces.  I started by putting some code in a query field, but the code gets real long real fast, depending on how many spaces you account for.  I quickly realized this would be better accomplished with a function.  Below is an example of what I want to clean:

First Name: RODRIGO ESTEBAN MIGUEL s/b Rodrigo Esteban Miguel
Last Name: Santos- JIMENEZ, JR. s/b Santos-Jimenez Jr.

I figured someone must have already written something similar to what I am looking for.  If not, any suggestions on the cleanest way to do this?

Thanks - Hubbs
0
Comment
Question by:Hubbsjp21
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 6
  • 4
11 Comments
 
LVL 120

Accepted Solution

by:
Rey Obrero (Capricorn1) earned 1000 total points
ID: 24737468
you can use strconv()

strconv("RODRIGO ESTEBAN MIGUEL",3)  will give you  Rodrigo Esteban Miguel
0
 

Author Comment

by:Hubbsjp21
ID: 24737564
Hey Cap,

I guess I didn't look very hard for that function, 'cause I saw it and didn't read it.  Since that was so easy, can you suggest a way to add a period after any one character string withing the field?

i.e. Gerald S becomes Gerald S.
or J D becomes J. D.

Thanks - Hubbs
0
 
LVL 10

Expert Comment

by:therealmongoose
ID: 24737627
You learn something every day... Just spent 15 minutes writing a function only to see cap's post.... every day's a school day. The below will however identify a single letter in a string and add a "." after it....
Watch out for rouge names though - e.g. MacKenzie etc....

Option Compare Database
Option Explicit
 
 
Function fncProperCase(strInString As String) As String
 
    Dim strWords() As String
    Dim strResult As String
    Dim x As Integer
    Dim varItem As Variant
    
    ReDim strWords(0)
    
    strInString = LCase(Trim(strInString))
        
    For x = 1 To Len(strInString)
    
        If Mid(strInString, x, 1) = " " Then
            strWords(UBound(strWords)) = UCase(Mid(strInString, 1, 1))
            
            If x > 1 Then
                strWords(UBound(strWords)) = Trim(strWords(UBound(strWords)) & Mid(Trim(strInString), 2, x - 2))
            End If
              
            If Len(strWords(UBound(strWords))) = 1 Then strWords(UBound(strWords)) = strWords(UBound(strWords)) & "."
          
            strInString = Trim(Right(strInString, Len(Trim(strInString)) - x))
            
            ReDim Preserve strWords(UBound(strWords) + 1)
            
            x = 1
            
        End If
    
    Next x
    
    strInString = Trim(strInString)
    
    strWords(UBound(strWords)) = UCase(Mid(strInString, 1, 1))
            
    If Len(strInString) > 1 Then
        strWords(UBound(strWords)) = strWords(UBound(strWords)) & Mid(Trim(strInString), 2, Len(Trim(strInString)) - 1)
    End If
    
    For Each varItem In strWords
    
        strResult = strResult & " " & varItem
        
    Next varItem
    
    strResult = Trim(strResult)
    
    fncProperCase = strResult
    
End Function

Open in new window

0
10 Questions to Ask when Buying Backup Software

Choosing the right backup solution for your organization can be a daunting task. To make the selection process easier, ask solution providers these 10 key questions.

 

Author Comment

by:Hubbsjp21
ID: 24738048
Nice work Mongoose

I have never seen the following before:
-  ReDim
-  Preserve
-  UBound (looked this up)

Everything works except the period.

Thanks - Hubbs
0
 
LVL 10

Expert Comment

by:therealmongoose
ID: 24738835
redim preserve & ubound are used in array structures - useful if you need a holder for several values of the same type...
The code should work if there's a single letter in the string supplied - can you post an example of a data string that doesn't work...
I did thest the code with "THIS IS A TEST" and got "This Is A. Test"
 
0
 

Author Comment

by:Hubbsjp21
ID: 24738869
If you can very quickly, test it with "THIS Is A" and see if you get the correct result.  I think it may be because the single letter is the last letter.  In the mean time, I will set up the data to show you.
0
 

Author Comment

by:Hubbsjp21
ID: 24739014
Hey Mongoose,

I just tested "THIS IS A TEST" and "THIS IS A" in the immediate window, and the results were:

"THIS IS A TEST"  - This Is A. Test  (works fine)
"THIS IS A"  - This Is A (no period)

I appears by my limited analysis that it has something to do with the single character also being the last character.  Unfortunately, that is usually going to be the case for my purposes.  I have no idea how to fix it because I still am not even 50% sure how it works based on the functions(that are new to me) you used.

Hubbs
0
 
LVL 10

Assisted Solution

by:therealmongoose
therealmongoose earned 1000 total points
ID: 24740002
Hi Hubbs,
 
You are correct it's the last character that wasn't being catered for... Here's an amended version....
 
Cheers,
 
Mongoose
 

Option Compare Database
Option Explicit
 
 
Function fncProperCase(strInString As String) As String
 
    Dim strWords() As String
    Dim strResult As String
    Dim x As Integer
    Dim varItem As Variant
    
    ReDim strWords(0)
    
    strInString = LCase(Trim(strInString))
        
    For x = 1 To Len(strInString)
    
        If Mid(strInString, x, 1) = " " Then
            strWords(UBound(strWords)) = UCase(Mid(strInString, 1, 1))
            
            If x > 1 Then
                strWords(UBound(strWords)) = Trim(strWords(UBound(strWords)) & Mid(Trim(strInString), 2, x - 2))
            End If
              
            If Len(strWords(UBound(strWords))) = 1 Then strWords(UBound(strWords)) = strWords(UBound(strWords)) & "."
          
            strInString = Trim(Right(strInString, Len(Trim(strInString)) - x))
            
            ReDim Preserve strWords(UBound(strWords) + 1)
            
            x = 1
            
        End If
    
    Next x
    
    strInString = Trim(strInString)
    
    strWords(UBound(strWords)) = UCase(Mid(strInString, 1, 1))
            
    If Len(strInString) > 1 Then
        strWords(UBound(strWords)) = strWords(UBound(strWords)) & Mid(Trim(strInString), 2, Len(Trim(strInString)) - 1)
    Else
        strWords(UBound(strWords)) = strWords(UBound(strWords)) & "."
    End If
    
    For Each varItem In strWords
    
        strResult = strResult & " " & varItem
        
    Next varItem
    
    strResult = Trim(strResult)
    
    fncProperCase = strResult
    
End Function

Open in new window

0
 

Author Comment

by:Hubbsjp21
ID: 24740006
Hi Mongoose,

I added the "If" clause below on the attached snippet in order to get the period at the end when necessary.  If you feel like making an adjustment to the code you sent to account for the single character being the last character, great.  If not, I am good to go.

Thanks for your snippet and input.

Hubbs


strResult = Trim(strResult)
    
    If InStr(Right(strResult, 2), " ") = 1 Then
    strResult = strResult & "."
    End If
    
    fncProperCase = strResult
    
    
End Function

Open in new window

0
 

Author Comment

by:Hubbsjp21
ID: 24740042
Mongoose - Looks like our comments "crossed in the mail".  I am going to split the points.  Thanks to both of you.

Hubbs
0
 
LVL 10

Expert Comment

by:therealmongoose
ID: 24743091
Thanks Hubbs...
0

Featured Post

Does Your Cloud Backup Use Blockchain Technology?

Blockchain technology has already revolutionized finance thanks to Bitcoin. Now it's disrupting other areas, including the realm of data protection. Learn how blockchain is now being used to authenticate backup files and keep them safe from hackers.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

As tax season makes its return, so does the increase in cyber crime and tax refund phishing that comes with it
In earlier versions of Windows (XP and before), you could drag a database to the taskbar, where it would appear as a taskbar icon to open that database.  This article shows how to recreate this functionality in Windows 7 through 10.
Using Microsoft Access, learn some simple rules for how to construct tables in a relational database. Split up all multi-value fields into single values: Split up fields that belong to other things into separate tables: Make sure that all record…
With Microsoft Access, learn how to specify relationships between tables and set various options on the relationship. Add the tables: Create the relationship: Decide if you’re going to set referential integrity: Decide if you want cascade upda…

730 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question