I store emergency contact information for my employees in four tables: Employees, Spouses, Children, and Authorized Contacts. I have a form (with three subforms) that pulls all this information together for each employee.
I need each of my employees to review their information and make any applicable changes. When I try to print the form, it prints well except that for any employee with no data in one of the subforms, that subform does not print - it prints a blank box instead, without spaces for them to add data if necessary. I need those blanks (and their labels) to print so that if, for example, an employee did not have any children but now has a child, they can see that there's a space where they should add the child.
From reading other questions and solutions, it looks like using a form is the wrong way for me to go about this. It looks like forms really aren't designed for printing, and I should be using a report. My question then is, can I use the existing form to create a printable report that looks just like it? I've spent a lot of time getting the form right, and I can't imagine starting from scratch again to create a report with the same box sizes, fonts, etc.
Please tell me there's an easier way? :) Thank you.
A screenshot of my blank form is attached.