Solved

Setting default signature and disabling the ability to create new ones

Posted on 2009-06-29
5
715 Views
Last Modified: 2012-05-07
Hi Guys and Gals,

We have a situation like many I would imagine whereby we want to set a default corporate signature in Outlook, which is easy using some modified adm's listed below.

however, while that is OK, we also want to disable users from creating NEW ones that they can insert if they want to.  The Microsoft ADM for Office disables signatures completely, which negates the corporate one we're wanting to use.

This is all we want to do.  Set the signature to be used, then disable the user from changing this or from creating new ones to use.

I don't mind if there's a "cheapish" product that does this as I'm stuggling with the ADMs not doing this for me.

Current modified ADM below.

Regards,
Leonard
CATEGORY Signature

POLICY Disable signatures for new messages

KEYNAME Software\Policies\Microsoft\Office\11.0\Common\MailSettings

    PART Disable signatures for new messages CHECKBOX

                VALUENAME NewSignature

                VALUEON 

    END PART

    END POLICY

POLICY Disable signatures for replies and forwards

KEYNAME Software\Policies\Microsoft\Office\11.0\Common\MailSettings

    PART Disable signatures for replies and forwards CHECKBOX

                VALUENAME ReplySignature

                VALUEON 

    END PART

    END POLICY

POLICY Signature for new messages

KEYNAME Software\Policies\Microsoft\Office\11.0\Common\MailSettings

    PART Signature for new messages EDITTEXT

                VALUENAME NewSignature

                

    END PART

    END POLICY

POLICY Signature for replies and forwards

KEYNAME Software\Policies\Microsoft\Office\11.0\Common\MailSettings

    PART Signature for replies and forwards EDITTEXT

                VALUENAME ReplySignature     END PART

    END POLICY

END CATEGORY

END CATEGORY

Open in new window

0
Comment
Question by:leonardrogan
  • 3
5 Comments
 
LVL 5

Expert Comment

by:LinkNJ
ID: 24742611
Did you think about disabling the signature in Outlook as you mentioned above and then using Exchange to add the signature for every SMTP email using an event sink.  You can get some instructions on Microsoft's site here.  Good luck, Rob.
http://support.microsoft.com/kb/317680/
 
0
 

Author Comment

by:leonardrogan
ID: 24742891
They still need a signature with their individual contact details etc. So not so much a generic disclaimer required so this doesn't help, albeit, it's a good link thank you.
0
 
LVL 65

Accepted Solution

by:
Mestha earned 500 total points
ID: 24745979
The Microsoft solution for disclaimers etc sucks and isn't worth even looking at.

What I would do is deploy something like Exclaimer or Policy Patrol and disable signatures in Outlook using Group Policy.
Both of those products can deploy the complete signature on the fly using information in the AD domain. Doesn't matter how the user sends the email - Outlook, OWA, OMA, RPC over HTTPS, Blackberry, Windows Mobile. If it goes through Exchange it gets the signature.
Office phone number changes? 30 seconds and it is changed for everyone.

Simon.
0
 

Author Comment

by:leonardrogan
ID: 24751262
I'll have a look at policy patrol.  Thank you.
0
 

Author Closing Comment

by:leonardrogan
ID: 31598231
Policy Patrol looks the go.

Thank you very much.
0

Featured Post

Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Learn more about how the humble email signature can be used as more than just an electronic business card. When used correctly, a signature can easily be tailored for different purposes by different departments within an organization.
This article lists the top 5 free OST to PST Converter Tools. These tools save a lot of time for users when they want to convert OST to PST after their exchange server is no longer available or some other critical issue with exchange server or impor…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
Many of my clients call in with monstrous Gmail overloading issues with Outlook. A quick tip is to turn off the All Mail and Important folders from synching. Here is a quick video I made to show you how to turn off these and other folders in Gmail s…

861 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

26 Experts available now in Live!

Get 1:1 Help Now