Solved

How to set up retention policy for auto-archiving?

Posted on 2009-06-30
9
1,256 Views
Last Modified: 2012-05-07
I need to start archiving mailboxes since they are became overgrown.
Is there any way easy way to maintain auto-archiving process running silently in the background?
Also, how to set up retention policy?

All help and  suggestions much appreciated.
0
Comment
Question by:kshych
  • 4
  • 4
9 Comments
 
LVL 4

Expert Comment

by:fnichelson
ID: 24745203
Are you wanting to use the outlook client or archive right from the exchange server?

Clients can be configurered to archive to a to a network share like the users my documents.
0
 
LVL 40

Expert Comment

by:Subsun
ID: 24745236
The links will guide you, please let us know if you need any further information.

http://www.msexchange.org/tutorials/Mailbox-Management.html
http://www.outlookexchange.com/Articles/santhosh/outlook.asp
http://searchexchange.techtarget.com/news/article/0,289142,sid43_gci1178401,00.html
http://www.outlook-tips.net/archives/20030910.htm

Honestly outlook archiving is a nightmare for me since it uses modified date to archive the emails. I use Symantec Enterprise Vault. :-)
0
 

Author Comment

by:kshych
ID: 24771279
fnichelson, how do I archive right from the Exchange server?
I'd like to have a minimum users interaction. I have 1 TB share which can be used for syncing.
0
NAS Cloud Backup Strategies

This article explains backup scenarios when using network storage. We review the so-called “3-2-1 strategy” and summarize the methods you can use to send NAS data to the cloud

 

Author Comment

by:kshych
ID: 24771285
The most important goal I want to achieve is reduce size of mailboxed which some of them grew to size of 5-6 GB.
0
 
LVL 40

Expert Comment

by:Subsun
ID: 24771390
0
 

Author Comment

by:kshych
ID: 24771574
Subsun: all links are related to 3rd apps.
Any idea how to do it using SBS 2003 or perhaps free apps?
0
 
LVL 40

Expert Comment

by:Subsun
ID: 24771624
Did you check the "For outlook auto archive (If you are ready to take the pain)" links?
0
 

Author Comment

by:kshych
ID: 24772361
Those links imply why archiving using PST files is not supported.
Thanks very much for that but I need to find a good (and working) solutions quickly.
The store file size exceeds 65GB and soon will hit the limit.
0
 
LVL 40

Accepted Solution

by:
Subsun earned 500 total points
ID: 24772496
As per my knowledge you have two options :

Option 1 : configure the outlook archiving using GP, refer the links for details
For group policy settings:
http://www.msexchange.org/articles_tutorials/exchange-server-2007/management-administration/managing-outlook-2007-through-group-policies-part3.html
More info on Managing Users' Configurations by Policy
http://office.microsoft.com/en-us/ork2003/HA011402401033.aspx
Office 2003 Service Pack 3 ADM for GP settings
http://www.microsoft.com/downloads/details.aspx?FamilyId=BA8BC720-EDC2-479B-B115-5ABB70B3F490&displaylang=en
Office 2007 Service Pack 2 ADM for GP settings
http://www.microsoft.com/Downloads/details.aspx?familyid=73D955C0-DA87-4BC2-BBF6-260E700519A8&displaylang=en
Setting Up Retention Settings in Outlook 2003
http://office.microsoft.com/en-us/ork2003/HA011402861033.aspx
Understanding archive settings:
http://support.microsoft.com/kb/830119
http://office.microsoft.com/en-us/outlook/HA102507271033.aspx

Option 2 :  Decide on any of the third-party solution
0

Featured Post

Does Powershell have you tied up in knots?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Exchange powershell help 4 25
Exchange 2016 Dag Question 2 35
why is pst smaller? 11 14
MailTips Exchange 2010 5 12
MS Outlook is a world-class email client application that is mainly used for e-communication globally.  In this article, we will discuss the basic idea about MS Outlook, its advanced features, and types of MS Outlook File formats.
This article aims to explain the working of CircularLogArchiver. This tool was designed to solve the buildup of log file in cases where systems do not support circular logging or where circular logging is not enabled
In this video we show how to create a Distribution Group in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Recipients >>…
In this video we show how to create a mailbox database in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Servers >> Data…

773 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question