Solved

only show the final version of the word document

Posted on 2009-06-30
7
1,634 Views
Last Modified: 2012-05-07

Hello Experts

How can I change the following views?

Everytime I open a document, it automatically opens in 'read layout' view when I would rather see it wysiwyg - print layout. How can I make print layout the default?

Some docs open with revisions (final showing markup). I am not interested in previous  revisions - I just want to see the FINAL version.

I can change this pretty quickly with the Review toolbar, but it does this everytime I open said documents. Even if I save it in FINAL view.

Can anyone help me change this?

I am using word 2007 and saved the file as .doc

Thanks!
s
0
Comment
Question by:newbie27
  • 4
  • 2
7 Comments
 
LVL 35

Assisted Solution

by:Joseph Daly
Joseph Daly earned 100 total points
ID: 24747127
In 2003 the reading layout is set in tools, options, general. Uncheck the box to disable reading layout. It may be similar in 2007.

As far as the final showing markup it sounds like you want to turn off tracking of changes.
0
 
LVL 37

Expert Comment

by:Joanne M. Orzech
ID: 24747667
As far as setting your default view to Print Layout, try this:  In Full Screen Reading Layout, click the View Options button at the top right and make sure there is a check next to "Do Not Open Attachments in Reading Layout".  Also, a document will open with the last setting in which it was viewed. So if you save a document in Draft View, it will open in Draft View the next time you open it.  See page 35 at this link:
http://books.google.com/books?id=468OcVBUkW4C&pg=RA1-PA33&lpg=RA1-PA33&dq=%2B%22Word+2007%22+%2Bmake+print+layout+the+default+view+for+all+documents&source=bl&ots=rJxyODwzUu&sig=hemavady5RbEmqzN25rJrYrcGZw&hl=en&ei=GU5KStmkIZSftge1sKChBg&sa=X&oi=book_result&ct=result&resnum=4


As for setting all track changes docs to view Final, again, I believe it is pulled from the way the document was last viewed and saved.  You could have a macro I suppose, but I personally don't think it would be worth it.

0
 
LVL 37

Expert Comment

by:Joanne M. Orzech
ID: 24747730
On second thought, try this:

in Word, Word Options, Trust Center
Trust Center Settings
Make sure this is checked: "Make hidden markup visible when opening or saving a document"

Give it a shot - although the best way to accomplish this is to just accept all changes.
0
Does Powershell have you tied up in knots?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

 
LVL 8

Author Comment

by:newbie27
ID: 24747804
thanks for your input folks...

yes all i want to do is set some setting options on the word so that once made the changes and save, it should only show the final change nothing else.

i have tried as suggested

in Word, Word Options, Trust Center
Trust Center Settings

where can i find this

Make sure this is checked: "Make hidden markup visible when opening or saving a document"?

I would imagine it should be unchecked?

0
 
LVL 37

Accepted Solution

by:
Joanne M. Orzech earned 400 total points
ID: 24747862
Yes - I apologize - UNCHECKED.

Please clarify - you can't find the option?

In Word, hit the Office Button, Word Options, Trust Center, Trust Center Settings, PRIVACY OPTIONS....

I'm zero for two today I guess.... mea culpa.

0
 
LVL 8

Author Comment

by:newbie27
ID: 24753084
thansk for your help !
0
 
LVL 37

Expert Comment

by:Joanne M. Orzech
ID: 24753859
Great!  I am pleased I was able to assist you.

Joanne Orzech
MS Word MVP
EE Zone Advisor
0

Featured Post

Master Your Team's Linux and Cloud Stack

Come see why top tech companies like Mailchimp and Media Temple use Linux Academy to build their employee training programs.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Shortcuts in Word Just the other day I had a training for Microsoft and they wanted me to show how well the new Windows and Office behaved on a touch device, which by the way is great, but it was only then that I realized that using keyboard shortc…
No matter the version of Windows you are using, you may have some problems with Windows Search running too slow or possibly not running at all. Before jumping into how you can solve this issue, just know there are many other viable alternative deskt…
This Micro Tutorial well show you how to find and replace special characters in Microsoft Word. This is similar to carriage returns to convert columns of values from Microsoft Excel into comma separated lists.
Office 365 is currently available in five editions. Three of them are for business use: Office 365 Business Essentials, Office 365 Business, and Office 365 Business Premium. Two of them are for home/personal use: Office 365 Home and Office 365 Perso…

773 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question