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only show the final version of the word document

Medium Priority
1,666 Views
Last Modified: 2012-05-07

Hello Experts

How can I change the following views?

Everytime I open a document, it automatically opens in 'read layout' view when I would rather see it wysiwyg - print layout. How can I make print layout the default?

Some docs open with revisions (final showing markup). I am not interested in previous  revisions - I just want to see the FINAL version.

I can change this pretty quickly with the Review toolbar, but it does this everytime I open said documents. Even if I save it in FINAL view.

Can anyone help me change this?

I am using word 2007 and saved the file as .doc

Thanks!
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Joanne M. OrzechManager, Document Services Center
Top Expert 2004

Commented:
As far as setting your default view to Print Layout, try this:  In Full Screen Reading Layout, click the View Options button at the top right and make sure there is a check next to "Do Not Open Attachments in Reading Layout".  Also, a document will open with the last setting in which it was viewed. So if you save a document in Draft View, it will open in Draft View the next time you open it.  See page 35 at this link:
http://books.google.com/books?id=468OcVBUkW4C&pg=RA1-PA33&lpg=RA1-PA33&dq=%2B%22Word+2007%22+%2Bmake+print+layout+the+default+view+for+all+documents&source=bl&ots=rJxyODwzUu&sig=hemavady5RbEmqzN25rJrYrcGZw&hl=en&ei=GU5KStmkIZSftge1sKChBg&sa=X&oi=book_result&ct=result&resnum=4


As for setting all track changes docs to view Final, again, I believe it is pulled from the way the document was last viewed and saved.  You could have a macro I suppose, but I personally don't think it would be worth it.

Joanne M. OrzechManager, Document Services Center
Top Expert 2004

Commented:
On second thought, try this:

in Word, Word Options, Trust Center
Trust Center Settings
Make sure this is checked: "Make hidden markup visible when opening or saving a document"

Give it a shot - although the best way to accomplish this is to just accept all changes.

Author

Commented:
thanks for your input folks...

yes all i want to do is set some setting options on the word so that once made the changes and save, it should only show the final change nothing else.

i have tried as suggested

in Word, Word Options, Trust Center
Trust Center Settings

where can i find this

Make sure this is checked: "Make hidden markup visible when opening or saving a document"?

I would imagine it should be unchecked?

Manager, Document Services Center
Top Expert 2004
Commented:
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Author

Commented:
thansk for your help !
Joanne M. OrzechManager, Document Services Center
Top Expert 2004

Commented:
Great!  I am pleased I was able to assist you.

Joanne Orzech
MS Word MVP
EE Zone Advisor
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