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how to send all mail to a certain domain as plain text?

Posted on 2009-06-30
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Medium Priority
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Last Modified: 2013-11-30
I've installed GFI FaxMaker 14 on our SBS 2003 running Exchange 2003. I need to send plain text emails to the domain faxmaker.com.

I don't want to do a VBA routine/sneakernet to every PC on the domain, and I don't want my users to have to click a button to convert their messages to plain text. I created a rule in "Internet Message Formats" but it still sends messages wrapped in MIME. If this can be done with VBA, it would be fine if I can push it out to all of the computers from my desk. There are about 35 computers.

Thank you Experts!
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Comment
Question by:pixelchef
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12 Comments
 
LVL 76

Expert Comment

by:Alan Hardisty
ID: 24750632
This should answer your question unless you have already tried this, which possibly you have.
http://support.microsoft.com/kb/821750  
0
 

Author Comment

by:pixelchef
ID: 24754039
I have tried, and I can see that it changes the character encoding from ASCII to ANSI, or whatever I have selected in the Internet Message Formats, but viewing the raw message still has the MIME junk. I've attached an example below.

                                                                                                                                                                                                                                                               
Delivered-To: ben.northway@gmail.com
Received: by 10.100.190.4 with SMTP id n4cs272716anf;
        Tue, 30 Jun 2009 13:47:20 -0700 (PDT)
Received: by 10.115.47.1 with SMTP id z1mr13894188waj.44.1246394839803;
        Tue, 30 Jun 2009 13:47:19 -0700 (PDT)
Return-Path: <Ben@lamarcalandry.com>
Received: from randymail-mx1.g.dreamhost.com (mx1.randy.mail.dreamhost.com [208.97.132.30])
        by mx.google.com with ESMTP id 1si473158pxi.167.2009.06.30.13.47.19;
        Tue, 30 Jun 2009 13:47:19 -0700 (PDT)
Received-SPF: softfail (google.com: domain of transitioning Ben@lamarcalandry.com does not designate 208.97.132.30 as permitted sender) client-ip=208.97.132.30;
Authentication-Results: mx.google.com; spf=softfail (google.com: domain of transitioning Ben@lamarcalandry.com does not designate 208.97.132.30 as permitted sender) smtp.mail=Ben@lamarcalandry.com
Received: from lamarcalandry.com (mail.lamarcalandry.com [64.199.233.178])
	by randymail-mx1.g.dreamhost.com (Postfix) with ESMTP id 899B914D57
	for <northben@pixelchef.net>; Tue, 30 Jun 2009 13:47:18 -0700 (PDT)
Content-class: urn:content-classes:message
MIME-Version: 1.0
Content-Type: multipart/alternative;
	boundary="----_=_NextPart_001_01C9F9C3.DFFA1167"
X-MimeOLE: Produced By Microsoft Exchange V6.5
Subject: 
Date: Tue, 30 Jun 2009 15:46:42 -0500
Message-ID: <5BD62A8B90F6BD48B2198385B230749D6DA847@lamarcadc.lamarcapc.com>
X-MS-Has-Attach: 
X-MS-TNEF-Correlator: 
thread-index: Acn5w9/E8rmqBGYDQDWLztEzm43jJw==
From: "Ben Northway" <Ben@lamarcalandry.com>
To: "Ben Northway" <northben@pixelchef.net>
 
This is a multi-part message in MIME format.
 
------_=_NextPart_001_01C9F9C3.DFFA1167
Content-Type: text/plain;
	charset="us-ascii"
Content-Transfer-Encoding: quoted-printable
 
This is a test
 
=20
 
Ben Northway
 
LaMarca & Landry, P.C.
 
1820 NW 118th St, Suite 200
 
Des Moines, IA 50325-8266
 
Main: 515-225-2600
 
Direct: 515-327-7473
 
=20
 
 
------_=_NextPart_001_01C9F9C3.DFFA1167
Content-Type: text/html;
	charset="us-ascii"
Content-Transfer-Encoding: quoted-printable
 
<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
xmlns:o=3D"urn:schemas-microsoft-com:office:office" =
xmlns:w=3D"urn:schemas-microsoft-com:office:word" =
xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" =
xmlns=3D"http://www.w3.org/TR/REC-html40">
 
<head>
<META HTTP-EQUIV=3D"Content-Type" CONTENT=3D"text/html; =
charset=3Dus-ascii">
<meta name=3DGenerator content=3D"Microsoft Word 12 (filtered medium)">
<style>
<!--
 /* Font Definitions */
 @font-face
	{font-family:"Cambria Math";
	panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
	{font-family:Calibri;
	panose-1:2 15 5 2 2 2 4 3 2 4;}
 /* Style Definitions */
 p.MsoNormal, li.MsoNormal, div.MsoNormal
	{margin:0in;
	margin-bottom:.0001pt;
	font-size:11.0pt;
	font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
	{mso-style-priority:99;
	color:blue;
	text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
	{mso-style-priority:99;
	color:purple;
	text-decoration:underline;}
span.EmailStyle17
	{mso-style-type:personal-compose;
	font-family:"Times New Roman","serif";
	color:windowtext;}
.MsoChpDefault
	{mso-style-type:export-only;}
@page Section1
	{size:8.5in 11.0in;
	margin:1.0in 1.0in 1.0in 1.0in;}
div.Section1
	{page:Section1;}
-->
</style>
<!--[if gte mso 9]><xml>
 <o:shapedefaults v:ext=3D"edit" spidmax=3D"1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
 <o:shapelayout v:ext=3D"edit">
  <o:idmap v:ext=3D"edit" data=3D"1" />
 </o:shapelayout></xml><![endif]-->
</head>
 
<body lang=3DEN-US link=3Dblue vlink=3Dpurple>
 
<div class=3DSection1>
 
<p class=3DMsoNormal><b><span style=3D'font-family:"Times New =
Roman","serif"'>This is
a test</span></b><span style=3D'font-family:"Times New =
Roman","serif"'><o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'><o:p>&nbsp;</o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>Ben
Northway<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>LaMarca
&amp; Landry, P.C.<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>1820 NW
118th St, Suite 200<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>Des
Moines, IA 50325-8266<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>Main:
515-225-2600<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>Direct:
515-327-7473<o:p></o:p></span></p>
 
<p class=3DMsoNormal><o:p>&nbsp;</o:p></p>
 
</div>
 
</body>
 
</html>
 
------_=_NextPart_001_01C9F9C3.DFFA1167--

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0
 
LVL 76

Expert Comment

by:Alan Hardisty
ID: 24754151
Excange 2003 will only send MIME or UUEncode messages - that's it.
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Author Comment

by:pixelchef
ID: 24754178
If I select Options -> Plain Text in Outlook 2007, It sends a message like below. So I know it's possible...

                                                                                                                                                                                                                                                               
Delivered-To: ben.northway@gmail.com
Received: by 10.100.190.4 with SMTP id n4cs328317anf;
        Wed, 1 Jul 2009 06:38:05 -0700 (PDT)
Received: by 10.114.211.2 with SMTP id j2mr15165365wag.139.1246455480975;
        Wed, 01 Jul 2009 06:38:00 -0700 (PDT)
Return-Path: <Ben@lamarcalandry.com>
Received: from randymail-mx3.g.dreamhost.com (mx1.randy.mail.dreamhost.com [208.97.132.30])
        by mx.google.com with ESMTP id 13si1568140pxi.145.2009.07.01.06.38.00;
        Wed, 01 Jul 2009 06:38:00 -0700 (PDT)
Received-SPF: softfail (google.com: domain of transitioning Ben@lamarcalandry.com does not designate 208.97.132.30 as permitted sender) client-ip=208.97.132.30;
Authentication-Results: mx.google.com; spf=softfail (google.com: domain of transitioning Ben@lamarcalandry.com does not designate 208.97.132.30 as permitted sender) smtp.mail=Ben@lamarcalandry.com
Received: from lamarcalandry.com (mail.lamarcalandry.com [64.199.233.178])
	by randymail-mx3.g.dreamhost.com (Postfix) with ESMTP id F1E2977330
	for <northben@pixelchef.net>; Wed,  1 Jul 2009 06:37:59 -0700 (PDT)
X-MimeOLE: Produced By Microsoft Exchange V6.5
x-cr-hashedpuzzle: gP4= AJNs ApJ0 BN3Z BvH/ Bwee CU1v Comj EJlK El9L FKvV GEhS Gz3W HsCB IEQb IW/+;1;bgBvAHIAdABoAGIAZQBuAEAAcABpAHgAZQBsAGMAaABlAGYALgBuAGUAdAA=;Sosha1_v1;7;{D5549304-BA84-435B-A4EB-5F2E327A3582};YgBlAG4AQABsAGEAbQBhAHIAYwBhAGwAYQBuAGQAcgB5AC4AYwBvAG0A;Wed, 01 Jul 2009 13:37:56 GMT;dABlAHMAdAAgAHAAbABhAGkAbgAgAHQAZQB4AHQA
x-cr-puzzleid: {D5549304-BA84-435B-A4EB-5F2E327A3582}
Content-class: urn:content-classes:message
Subject: test plain text
Date: Wed, 1 Jul 2009 08:37:56 -0500
Message-ID: <5BD62A8B90F6BD48B2198385B230749D6DA86E@lamarcadc.lamarcapc.com>
X-MS-Has-Attach: 
X-MS-TNEF-Correlator: 
Thread-Topic: test plain text
thread-index: Acn6USRdYhUzn83fQSuErgBsJopv+w==
From: "Ben Northway" <Ben@lamarcalandry.com>
To: "Ben Northway" <northben@pixelchef.net>
 
 
 
Ben Northway
LaMarca & Landry, P.C.
1820 NW 118th St, Suite 200
Des Moines, IA 50325-8266
Main: 515-225-2600
Direct: 515-327-7473

Open in new window

0
 
LVL 76

Expert Comment

by:Alan Hardisty
ID: 24754209
Have you tried setting up a new Internet Message Filter for the domain you want as per my initial link?:
Configure e-mail messaging settings for all external domains To configure the e-mail messages that you send to the majority of Internet domains, verify the settings for the default Internet e-mail messaging format.
To do so, following these steps: Click Start, point to Programs, point to Microsoft Exchange, and then click System Manager. Expand Global Settings, and then click Internet Message Formats. In the right pane, right-click Choose New, then Domain.

Note On the General tab of the Default properties, the SMTP domain for the default format is indicated as an asterisk (*) because this default entry sends e-mail messages to all Internet domains. Click the Message Format tab, and then click the message encoding you want to use under Message encoding.

For most domains, use MIME for encoding and plain text for the message body. If you want users who connect by using non-Outlook mail clients to use the same message encoding settings, click to select the Apply content settings to non-MAPI clients check box.

Post Office Protocol version 3 (POP3) clients frequently use Microsoft Outlook Express and may send messages in HTML format. You can force your non-MAPI clients to use plain text and then force a message format conversion to occur on the Exchange 2003 server.

Note If many messages are converted in this manner, a large processing load may be created. Under Character sets, click the appropriate character set in the MIME and Non-MIME lists.

Note If you select the wrong character set, messages may not appear correctly. Click the Advanced tab, and then click the setting that you want to use under Exchange rich-text format.

 
0
 
LVL 76

Expert Comment

by:Alan Hardisty
ID: 24754255
Change the * in the above instructions for the domain you wish to send to.  Useful part that I neglected to change - sorry.
0
 

Author Comment

by:pixelchef
ID: 24754330
Yes, I said in my first post that I created a rule in Internet Message Formats. Here's a message and the settings I used to create it.

                                                                                                                                                                                                                                                               
Delivered-To: ben.northway@gmail.com
Received: by 10.100.190.4 with SMTP id n4cs328820anf;
        Wed, 1 Jul 2009 06:46:21 -0700 (PDT)
Received: by 10.114.169.20 with SMTP id r20mr15248045wae.134.1246455977203;
        Wed, 01 Jul 2009 06:46:17 -0700 (PDT)
Return-Path: <Ben@lamarcalandry.com>
Received: from randymail-mx2.g.dreamhost.com (mx1.randy.mail.dreamhost.com [208.97.132.30])
        by mx.google.com with ESMTP id 4si1908838pxi.168.2009.07.01.06.46.16;
        Wed, 01 Jul 2009 06:46:16 -0700 (PDT)
Received-SPF: softfail (google.com: domain of transitioning Ben@lamarcalandry.com does not designate 208.97.132.30 as permitted sender) client-ip=208.97.132.30;
Authentication-Results: mx.google.com; spf=softfail (google.com: domain of transitioning Ben@lamarcalandry.com does not designate 208.97.132.30 as permitted sender) smtp.mail=Ben@lamarcalandry.com
Received: from lamarcalandry.com (mail.lamarcalandry.com [64.199.233.178])
	by randymail-mx2.g.dreamhost.com (Postfix) with ESMTP id B6FC8139B4C
	for <northben@pixelchef.net>; Wed,  1 Jul 2009 06:46:15 -0700 (PDT)
Content-class: urn:content-classes:message
MIME-Version: 1.0
Content-Type: multipart/alternative;
	boundary="----_=_NextPart_001_01C9FA52.4102B76E"
X-MimeOLE: Produced By Microsoft Exchange V6.5
Subject: 
Date: Wed, 1 Jul 2009 08:45:53 -0500
Message-ID: <5BD62A8B90F6BD48B2198385B230749D6DA873@lamarcadc.lamarcapc.com>
X-MS-Has-Attach: 
X-MS-TNEF-Correlator: 
thread-index: Acn6UkDDoO+7PRY8Rdms+OO0ORGfXA==
From: "Ben Northway" <Ben@lamarcalandry.com>
To: "Ben Northway" <northben@pixelchef.net>
 
This is a multi-part message in MIME format.
 
------_=_NextPart_001_01C9FA52.4102B76E
Content-Type: text/plain;
	charset="us-ascii"
Content-Transfer-Encoding: quoted-printable
 
Test with MIME plain text ASCII
 
=20
 
Ben Northway
 
LaMarca & Landry, P.C.
 
1820 NW 118th St, Suite 200
 
Des Moines, IA 50325-8266
 
Main: 515-225-2600
 
Direct: 515-327-7473
 
=20
 
 
------_=_NextPart_001_01C9FA52.4102B76E
Content-Type: text/html;
	charset="us-ascii"
Content-Transfer-Encoding: quoted-printable
 
<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
xmlns:o=3D"urn:schemas-microsoft-com:office:office" =
xmlns:w=3D"urn:schemas-microsoft-com:office:word" =
xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" =
xmlns=3D"http://www.w3.org/TR/REC-html40">
 
<head>
<META HTTP-EQUIV=3D"Content-Type" CONTENT=3D"text/html; =
charset=3Dus-ascii">
<meta name=3DGenerator content=3D"Microsoft Word 12 (filtered medium)">
<style>
<!--
 /* Font Definitions */
 @font-face
	{font-family:Calibri;
	panose-1:2 15 5 2 2 2 4 3 2 4;}
 /* Style Definitions */
 p.MsoNormal, li.MsoNormal, div.MsoNormal
	{margin:0in;
	margin-bottom:.0001pt;
	font-size:11.0pt;
	font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
	{mso-style-priority:99;
	color:blue;
	text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
	{mso-style-priority:99;
	color:purple;
	text-decoration:underline;}
span.EmailStyle17
	{mso-style-type:personal-compose;
	font-family:"Times New Roman","serif";
	color:windowtext;}
.MsoChpDefault
	{mso-style-type:export-only;}
@page Section1
	{size:8.5in 11.0in;
	margin:1.0in 1.0in 1.0in 1.0in;}
div.Section1
	{page:Section1;}
-->
</style>
<!--[if gte mso 9]><xml>
 <o:shapedefaults v:ext=3D"edit" spidmax=3D"1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
 <o:shapelayout v:ext=3D"edit">
  <o:idmap v:ext=3D"edit" data=3D"1" />
 </o:shapelayout></xml><![endif]-->
</head>
 
<body lang=3DEN-US link=3Dblue vlink=3Dpurple>
 
<div class=3DSection1>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>Test with
MIME plain text ASCII<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'><o:p>&nbsp;</o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>Ben
Northway<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>LaMarca
&amp; Landry, P.C.<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>1820 NW
118th St, Suite 200<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>Des
Moines, IA 50325-8266<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>Main:
515-225-2600<o:p></o:p></span></p>
 
<p class=3DMsoNormal><span style=3D'font-family:"Times New =
Roman","serif"'>Direct: 515-327-7473<o:p></o:p></span></p>
 
<p class=3DMsoNormal><o:p>&nbsp;</o:p></p>
 
</div>
 
</body>
 
</html>
 
------_=_NextPart_001_01C9FA52.4102B76E--

Open in new window

Image1.png
0
 
LVL 76

Expert Comment

by:Alan Hardisty
ID: 24754357
Sorry - did not pick that up.
Why is the domain pixelchef.net?  I thought you said you wanted to send to faxmaker.com in your initial post.
0
 
LVL 76

Expert Comment

by:Alan Hardisty
ID: 24754366
Is this just for testing purposes he thinks after pressing submit?
0
 

Author Comment

by:pixelchef
ID: 24754661
Yes, this is just a test. Pixelchef.net is my personal domain.
0
 
LVL 76

Accepted Solution

by:
Alan Hardisty earned 2000 total points
ID: 24755533
I am not sure what else to suggest - I have run out of ideas and one of them should have worked already.  You may want to close the thread and ask the same question again, but refer to this question (for the next 4 days) until it gets deleted.
Sorry - it's got me stumped.
Alan
0
 

Author Comment

by:pixelchef
ID: 24859721
So it seems this is not possible on Exchange 2003. I will award points for your help regardless. Thank you.
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