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How do I convert flat file to MSACCESS

epicazo
epicazo asked
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Last Modified: 2012-05-07
I want to convert a flat from taken from AS400 into MCACCESS database. I established a link to the text file (datafile.txt)
and this is the data -- ALL FIELDS ARE TEXT FIELDS.

MemberID      Patient            DOB            SEX      AGE      PLAN      GRAF      HRAF      CAPAMT
003921062-01      DOE, JOHN1      1928-12-27      M      80      5DK      04224      04287      0130303
007994760-01      DOE, JOHN2      1943-08-12      F      65      65H      01927      00000      0018727
310173353-01      DOE, JOHN3      1933-02-15      F      76      SCN      02333      02666      0063648
310126719-01      DOE, JOHN4      1937-06-15      F      72      SCN      00417      03487      0083248
310157862-01      DOE, JOHN5      1936-07-08      M      72      SCN      01994      03628      004784L

Then, I want to convert the file to a readable format to something like this using SQL in ms access:

MemberID      Patient            DOB            SEX      AGE      PLAN      GRAF      HRAF      CAPAMT
3921062-01      DOE, JOHN1      12/27/1928      M      80      5DK      4.224      4.287      1,303.03
7994760-01      DOE, JOHN2      8/12/1943      F      65      65H      1.927      0      187.27
310173353-01      DOE, JOHN3      2/15/1933      F      76      SCN      2.333      2.666      636.48
310126719-01      DOE, JOHN4      6/15/1937      F      72      SCN      0.417      3.487      832.48
310157862-01      DOE, JOHN5      7/8/1936      M      72      SCN      1.994      3.628      -478.43

-----------------
DOB=DATA/TIME
AGE=NUMERIC
GRAF=NUMERIC
HRAF=NUMERIC
CAPAMT=CURRENCY


I want to create a masterQuery using this converstion.

OUR ASP WILL ONLY PROVIDE FLAT FILE TO US.  I AM SPECIFICALLY HAVING PROBLEMS WITH DATES AND NUMERIC/CURRENCY VALUES.  THE CREDITS HAVE AN "L"  (EX:  004784L should read -$478.40).  
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Author

Commented:
the problem I am having is converting these fields to look like above example:
the GRAF, HRAF, and expecially CAPAMT text field to currency.

eg:  Format([CAPAMT], "Currency") instead of getting $1,303.03 I get $130,303.00 which is not what I want.

Is there a simpler way to import.  I am using wizard and I find myself adding the fields to look like above statement.  
003921062-01      DOE, JOHN1      1928-12-27      M      80      5DK      04224      04287      0130303
007994760-01      DOE, JOHN2      1943-08-12      F      65      65H      01927      00000      0018727
310173353-01      DOE, JOHN3      1933-02-15      F      76      SCN      02333      02666      0063648
310126719-01      DOE, JOHN4      1937-06-15      F      72      SCN      00417      03487      0083248
310157862-01      DOE, JOHN5      1936-07-08      M      72      SCN      01994      03628      004784L
aikimarkSocial distance; Wear a mask; Don't touch your face; Wash your hands for 20 seconds
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Top Expert 2014

Commented:
you have two choices when converting the date column.  When specifying the type of column in the import dialog, you would specify Date and then specify the ymd format.  If that doesn't work (it should) then you will have to import the column as text and then convert it to a date column.

If you can't convert the column to date in the table design view, you will need to do the following:
1. create a new DATE column
2. save the table change
3. create a new update query that sets the value of the new column equal to CDATE(importedcolumnname)
4. go back into the table design view
5. deleted the imported date column
6. rename the new column as the imported date column name

===============
The conversion of the CapAMT column will actually require two steps.  I hadn't noticed the "L" suffix in the last row.  You will have to import this column as text
1. run an update query on the table
Set CapAMT = "-" & Left(CapAMT, 6)
Where CapAMT Like "*L"

2. Use the table design view to convert the column to float or currency
aikimarkSocial distance; Wear a mask; Don't touch your face; Wash your hands for 20 seconds
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Top Expert 2014

Commented:
You will still have to scale the float/currency field by dividing by 100.

Note that the text does not include a decimal character, so the software interprets the value as integer.

Author

Commented:
sorry experts, I got tied up with another project.   I will look into this and provide some feedback.

Author

Commented:
Both of you gave me some good tips.  this was a problem with the data I was sent.  Problem corrected.  I split the points.
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